City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, March 19, 2019 At 7:00 PM Call To Order: President Lutz called the meeting to order, led the Pledge of Allegiance and Mr. Taylor gave the prayer. President Lutz called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Chris Lutz Craig Penwell Jack Russell Dan Strong Declare a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Terry Cooper, Street & Utilities Director Jim Hunter, Police Chief Lance Overholser, Fire Chief C.J. Taylor, Cicero/Jackson Township Plan Commission Director Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Amos made a motion to approve the Agenda. Mr. Penwell seconded, motion passed. Council To Hold Public Hearing On Reestablishing Cumulative Capital Development (CCD) Fund. Mr. Penwell made a motion to open the Public Hearing on reestablishing the CCD Fund. Mr. Strong seconded, motion passed. Ms. Unger stated that the State Statute allows for the CCD Fund tax rate to be $.05. Currently the Town’s has lowered to near $.04. By reestablishing this tax rate back to $.05 the Town should receive approximately an additional $13,000 in the fund. Mr. Lutz inquired if there were any questions and there were none. Mr. Amos made a motion to close the Public Hearing. Mr. Russell seconded, motion passed. Council To Open Bids For Purchase Of Vac Truck. Mr. Amos opened the bid from Jack Doheny Company. The bid for the VAC truck is $382,365. They would give a trade-in of $10,000 for the Town’s current truck. Mr. Russell opened the bid from Best Equipment. The bid for the VAC truck is $329,653. That amount includes a $20,000 trade-in for the Town’s current truck. 1  Mr. Amos made a motion to take the bids under advisement. Mr. Penwell seconded, motion passed. Approval of Prior Minutes: Town Council Meeting Minutes, March 5, 2019, 7:00 PM – Mr. Russell made a motion to approve the Town Council Minutes for March 5, 2019. Mr. Strong seconded, motion passed. Approval of Claims: 1. Claims for March 19, 2019 – Mr. Amos made a motion to approve the claims for March 19, 2019. Mr. Penwell seconded, motion passed. Petitions by Citizens: 1. There were none President’s Report: 1. President Lutz reported on the County 911 meeting. He informed the Council that the County voted to give one consolidated vote to the northern communities. It was recommended that the communities pass a resolution as to who would be the representative. Mr. Lutz stated that Carmel and other cities have written designees. Council Committee Reports: 1. OTC – Mr. Russell stated he had nothing. 2. EDC – Mr. Lutz asked Mr. Joe Cox, president of EDC, to take the floor. a. Mr. Cox informed the Council that On Ramp Wifi is being installed. Some of the sections around Community Park are ready to go. They are working in the Red Bridge area. Wifi will be available at the Community building, the marina and the pool. Mr. Cambre stated that the equipment installed in the gazebo is exposed, OnRamp is aware and is responsible for that device. b. Mr. Cox then informed the Council that he has two potential members for the vacancies on the EDC. They are Sue Baker and Kelly Martin. Mr. Cox gave an overview of their qualifications and organizations they have been involved in as well as their dedication to the community. Mr. Cox stated that he is excited to have these two members on the EDC and stated that they are highly qualified. i. Mr. Amos made a motion to appoint Kelly Martin to the EDC. Mr. Russell seconded, motion passed. ii. Mr. Amos made a motion to appoint Sue Baker to the EDC. Mr. Penwell seconded, motion passed. 3. SWU Management Board Report – Mr. Freeman addressed the Council stating that he has spoken with Ms. Unger and Mr. Cooper regarding the need for the SWU to assist with financing for the East Jackson Street project and the VAC truck. Mr. Freeman stated that he has conferred with the Board and there is a willingness to do so. Mr. Lutz stated that it would be $16,000 for East Jackson which would be a one-time expenditure. The VAC truck it would be $10-20,000 annually for 7-8 years. Ms. Unger is still working on the numbers for the VAC truck. Ms. Unger informed the Council that the Board would not meeting until after the Council met on April 11th and reviewed the I & I violations. a. Mr. Amos stated that the financial help for the VAC truck would be up to $20,000. Mr. Amos also inquired about the delivery time for the truck and what 2  we would do in the meantime if we need a truck. Mr. Cooper stated that the delivery time would be 609 weeks. Mr. Cooper also stated that there may be a loaner from the company available and the old truck can be used very carefully. Legal Counsel Report- Aaron Culp: 1. Mr. Culp stated he is working on the resolution for an appointee to the 911 Board and should have it ready by the April 2nd Town Council meeting. 2. Mr. Culp stated they are still working on the Baseball Contract. 3. Mr. Culp stated that 792 N. Peru Street has been torn down ahead of schedule. Cicero/Jackson Township Plan Commission Report-Mr. Taylor 1. Mr. Taylor distributed a copy of the homes that MI will be building in Tamarack. Mr. Taylor, Mr. Strong and Mr. Amos have completed and approved the architectural review. Mr. Taylor stated that on the villas, one side will have less than 30% brick, but the other side will compensate. This is to allow for variations. MI has been issued a permit for the first home. Town Engineer Report-Mr. Keith Bryant – 1. Mr. Bryant is not available but has submitted the Notice of Award for Schutt-Lookabill Co., Inc. He asked for approve this evening and to give President Lutz permission to sign. He also wanted the Council to consider giving President Lutz permission to sign the agreement when completed. a. Chief Hunter stated that Mr. Strong, Mr. Cooper and he met with the County Highway regarding the closing of East Jackson Street. At that meeting they were informed that the County is planning on reconstructing Cumberland Road this summer which could cause further problems. It does not appear that closing East Jackson is a good option. They can divert traffic to Buckeye at times when feasible. Mr. Amos inquired about speeding up the completion process and Mr. Strong stated that by having to go to INDOT it could slow the process down. b. Mr. Lutz inquired if there is any new information regarding the lighting. Ms. Unger said that all she has received is the Duke information which the Council should have. c. Mr. Amos made a motion to approve the Notice of Award and allow Mr. Lutz to sign. Mr. Russell seconded, motion passed. d. Mr. Amos made a motion to allow Mr. Lutz to execute the Agreement when ready. Mr. Russell seconded, motion passed. Old Business: Brent Mather To Give Council Update On Façade Project. Ms. Unger stated that Ms. Henderson and Mr. Mather are not able to be here this evening. Mr. Mather plans to be here on April 2nd. Ms. Unger stated that Ms. Henderson has submitted Application #4 from RenCon in the amount of $45,607.60 for payment. If the Council is in agreement they can approve and give Mr. Lutz permission to sign. Mr. Penwell made a motion to approve and give Mr. Lutz permission to sign. Mr. Russell seconded, motion passed. Council To Discuss Illegal Discharge of Storm Water Onto Town Streets. (Tabled – we may not be ready to discuss this.) 3 Mr. Strong Asked For Mr. Stuery’s Request To Be Connected To Town Utilities Continued On The Agenda Until Resolved. (Continued) New Business Council To Consider Resolution 03-19-2019-1 Reestablishing Cumulative Capital Development. Mr. Amos made a motion to approve Resolution 03-19-2019-1 Reestablishing Cumulative Capital Development. Council To Consider Resolution 03-19-2019-2 Transfer of Funds for MVH. Mr. Penwell made a motion to approve Resolution 03-19-2019-2 Transfer of Funds for MVH. Mr. Amos seconded, motion passed. Miscellaneous 1. Mr. Strong to discuss Community Advisory Committee representation to the US31 and 236 St. Interchange project. Mr. Strong stated that he has been invited to join this Community Advisory Committee which will meet and discuss the options at U.S. 31 at 236th Street to discuss common concerns about the project. The Council is good with Mr. Strong participating in these meetings on the Council’s behalf. 2. Mr. Amos announced that Ms. Unger would be the Grand Marshal for the 4th of July Parade this year, being her last year as the Town’s clerk treasurer. 3. Mr. Cambre stated that he has been contacted by Jim Grubaugh regarding painting the dugouts, installing signs, etc. at the Sports Complex. He also inquired about the sewer line for the old concession stand. There was a discussion by the Council. Ms. Unger inquired about signs as the committee is still working on the branding project. Mr. Lutz stated that he would have to see what kinds of signs they would be installing. As far as the dugouts he does not have a concern with them painting them. Mr. Cambre stated that the Field 6 fence is completed. Some soil is needed on Field 7. The scoreboard may need to be moved. Practice has started and games begin April 1st. 4. Mr. Cox stated that the EDC plans to have a ribbon cutting over the July 4th events for the OnRamp Wifi. 5. Mr. Penwell informed the Council that the Core Committee for the Branding Project has met several times. The Stakeholders have met a couple of times. They want to make sure that they get it right and they will be meeting again. Comments By Citizens There were none. 4 Motion To Adjourn: Mr. Russell made a motion to adjourn. Mr. Penwell seconded, motion passed. Signatures on Official Documents! __________________________ Christopher J. Lutz, President __________________________ Chad B. Amos __________________________ Craig S. Penwell __________________________ Richard J. Russell V _______________________ Dan Strong Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on April 2, 2019, at 7:00 PM at the Cicero Town Hall. 5