City Council

4 TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, April 16, 2019 At 7:00 PM Call To Order: President Lutz called the meeting to order, led the Pledge of Allegiance and Mr. Taylor gave the prayer. President Lutz called for the roll call and the members of the Town Council were present or absent as follows: Present: Chad Amos Absent: Chris Lutz Craig Penwell Jack Russell Dan Strong President Lutz declared a quorum present. Others Present: Jan Unger, Clerk Treasurer Terry Cooper, Street & Utilities Director Jim Hunter, Police Chief Lance Overholser, Fire Chief C.J. Taylor, Cicero/Jackson Township Plan Commission Director Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Approval of Agenda: Mr. Russell asked to add to New Business the Bicycle Ordinance. Mr. Amos made a motion to approve the Agenda as amended. Mr. Penwell seconded; motion passed. Presentation To Council On Town Branding Project: Jocelyn Vare, Propeller Marketing, introduced herself. Ms. Vare explained the process up to the point where we are this evening with the branding project. The core committee met initially and gave some guidelines to Ms. Vare, her company toured the town, made some ideas and presented back to the core committee. Then there was a stakeholders’ meeting that involved several business owners and citizens. Ms. Vare then came back to the core committee with several ideas for a logo/branding for the Town. These were discussed, some changes were made, and the logo/branding went to the stakeholders for their comment. That meeting had some lively conversation and brought forth some expanded use ideas. Example boards were presented to the department heads. Ms. Vare stated that in all there were probably 30 plus people involved in the discussions. Ms. Vare presents the boards with two variations of the logo. There were also visuals of the logo with the department names showing how each department might be able to incorporate the logo into their departments. The final board shows a slightly different logo with a flare to entice visitors. There was some conversation. Mr. Lutz still 1  questioned the ‘C’ that is separate or with Cicero. He also doesn’t like the C at the top. Ms. Vare stated that the final product tool box would come with a standards manual. Mr. Penwell stated that he thought everyone did a good job. The consensus of the Council was that they were good with the logo presentation. Public Hearing On Additional Appropriations For MVH and CCD – Mr. Amos made a motion to open the Public Hearing. Mr. Strong seconded; motion passed. Ms. Unger read Ordinance 04-16-2019-1 stating the Council was requesting an Additional Appropriation for MVH in the amount of $41,000 and for CCD in the amount of $55,000. These funds will be used for the East Jackson Street Project. Mr. Lutz inquired if there are any question froms the public and there were none. Mr. Amos made a motion to close the Public Hearing. Mr. Penwell seconded; motion passed. Approval of Prior Minutes: Town Council Meeting April 2, 2019, 7:00 PM – Mr. Penwell made a motion to approve all the minutes presented. Mr. Russell seconded; motion passed Town Council With Individual Department Heads, April 11, 2019, 6:00 PM – Town Council/Department Head Meeting Minutes, April 11, 2019, 7:00 PM – Ms. Unger was directed to move the two minutes from April 11th to May 7th. Approval of Claims: Mr. Penwell made a motion to approve the claims as presented for April 16, 2019. Mr. Amos seconded; motion passed. Petitions by Citizens: 1. There were none. President’s Report: 1. President Lutz reported that he had nothing this evening. Council Committee Reports: 1. OTC – Mr. Russell stated that OTC is planning the Dine on the Causeway for August 17th. Mr. Russell also stated that News Letter will begin being published 4 times annually. They are also working on a digital copy. Mr. Cambre stated that he was not notified about the new date for the Dine. He will have to look at the schedule for the building availability and they need to contact him. 2. EDC – Mr. Cambre stated that the equipment has been installed by OnRamp at Community Park and at the Park Concessions, but he has heard nothing from OnRamp since then. Mr. Cambre stated that he has people inquiring how to get online. Mr. Lutz stated he would check on this issue. 3. SWU Management Board Report – Mr. Freeman stated that they are still doing some investigation and they plan to have a meeting in the next couple of weeks. Legal Counsel Report- Aaron Culp: 1. Mr. Culp informed the Council that they have a copy of the 911 Agreement he has prepared. The Council can review and if approved it could be distributed to other communities. Mr. Culp stated that Arcadia is in agreement with the 911 Agreement. Mr. Russell commented on an Article having the wrong number which Mr. Culp stated he would correct. Mr. Amos made a motion to accept the Interlocal Cooperation Agreement Concerning Representation Of Various Northern Hamilton County Municipal Entities On The Hamilton County E911 Executive Board. Mr. Penwell seconded; motion passed. 2 Cicero/Jackson Township Plan Commission Report-Mr. Taylor 1. Mr. Taylor and Mr. Strong stated that they do not have anything this evening. Town Engineer Report-Mr. Keith Bryant – 1. Tamarack – Mr. Bryant stated that Tamarack is moving forward with Phase 1. They had a meeting this morning to review some items. There is a small issue and some adjustment is needed to be made on the utilities. Mr. Bryant stated there may be some traffic restrictions at West Morse Drive. No more than 2-3 days. 2. Morse Landing and Hidden Bay Lift Stations – Mr. Bryant stated that there is no movement at this time because they are still waiting on equipment. 3. I & I Project – Mr. Bryant stated that the field work was complete. In five to six weeks, they should be finished with the SRF approval. 4. East Jackson Street – Mr. Bryant stated that they had a TAC meeting today. He distributed a timeline of how the project would progress. Mr. Bryant then reviewed the timeline. There was a discussion on if the contractor is aware of the activity over the July 4th holiday which begins on July 3rd and ends on July 6th. Mr. Bryant stated he would make sure they are aware of those dates. Mr. Bryant stated that United has discussed with the contractor the street lights. They could change the wattage from 80W to 60W which would not be an issue. They could possibly change the light poles to ones that screw in instead of having a base. He is not sure of the savings. He stated that the Council should make a decision at the first May Council meeting. Old Business: Council To Discuss Illegal Discharge of Storm Water Onto Town Streets. (Tabled – we may not be ready to discuss this.) Mr. Strong Asked For Mr. Stuery’s Request To Be Connected To Town Utilities Continued On The Agenda Until Resolved. (Continued) New Business Council To Approve Ordinance 04-16-2019-1 Additional Appropriations For CCD And MVH. Mr. Amos made a motion to approve Ordinance 04-16-2019-1 Additional Appropriations for CCD and MVH. Mr. Russell seconded; motion passed. Council To Discuss Main and Jackson Intersection. Mr. Amos inquired of Mr. Bryant if he had costs and drawings for the Main and Jackson Street Intersection. Mr. Bryant said he is unsure at this time. Council To Discuss A Fund To Relocate Utility Lines Underground Or To Replace Street Lights. Mr. Amos stated that he would like to establish a fund to bury the utility lines. He stated that Duke no longer services our lights as they are out of contract and there is lighting that needs to be replaced also that isn’t working. Mr. Amos suggested discussing with 3  Bake Tilly and see if any other municipalities have a fund to relocate utility lines underground or replace those lights that are no longer covered by a Duke service agreement. Ms. Unger will check with Baker Tilly. Council To Consider No Parking Ordinance. Mr. Amos stated that the Council might want to discuss an ordinance for no parking in the front yards of homes. This will be added to the next Staff meeting. Council To Consider No Fishing Ordinance. Mr. Amos inquired if the Council is interested in a no fishing ordinance on or under the causeway. Mr. Amos stated that there is a lot of trash left behind that gets into the lake. Chief Hunter stated that he often has community service people working for him that he occasionally has them pick up trash in that area. He could have them clean it up more often. Council To Consider Weight Restriction, GVWR On Jackson Street And Stringtown Pike. Mr. Amos stated that the Council has discussed weight restrictions on 236th Street and Stringtown Pike. Mr. Amos stated that the shoulders on Stringtown Pike are being worn down. There really shouldn’t be anything but local traffic. On Jackson, this would save the roadway. Mr. Amos stated that the County would not be in favor as 236th (Jackson Street) connects to SR 47. The County said that they would take over Jackson Street if the Town wanted. The Town is not interested in turning Jackson Street over to the County. Mr. Lutz stated that the large trucks cause a lot of road noise as they go through Town. Mr. Amos stated that he would talk about this later. Council To Discuss Bicycle Ordinance. Mr. Russell stated that he has been reviewing the Town’s Ordinances and the Bicycle Ordinance is outdated. The ordinance states that if you have a bike you need to go to the police station and get a tag. Miscellaneous 1. There was a discussion about the next Council meeting being on Election Day. It was determined that the Council meeting is actually scheduled for Wednesday, May 8th. Comments By Citizens There were none. Motion To Adjourn: Mr. Amos made a motion to adjourn. Mr. Strong seconded; motion passed. (Signatures on Page 5) 4 Signatures on Official Documents! __________________________ Christopher J. Lutz, President __________________________ Chad B. Amos __________________________ Craig S. Penwell __________________________ Richard J. Russell V _______________________ Dan Strong Attested: __________________________ Jan Unger, Clerk Treasurer The Next Cicero Town Council Meeting will be on May 8, 2019, at 7:00 PM at the Cicero Town Hall. 5