City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES Tuesday, November 19, 2019 At 7:00 PM Call To Order: Present: Chad Amos Absent: Chris Lutz Craig Penwell Jack Russell Dan Strong Declare a quorum present. Others Present: Jan Unger, Clerk Treasurer Charlie Cambre, Park Superintendent Terry Cooper, Street & Utilities Director Jim Hunter, Police Chief Lance Overholser, Fire Chief C.J. Taylor, Cicero/Jackson Township Plan Commission Director Keith Bryant, Town Engineer Approval of Agenda: Mr. Strong asked to add a discussion of the EDUs to Miscellaneous. Mr. Amos made motion to approve the Agenda as amended. Mr. Russell seconded, motion passed. Approval of Prior Minutes: Town Council Special Meeting Minutes, November 4, 2019, 7:00 PM– Town Council Meeting Minutes, November 6, 2019, 7:00 PM – Mr. Lutz inquired about the comment by Mr. Penwell in the November 6, 2019 Minutes regarding the E. Jackson Street project being 69 days past the completion date. Mr. Penwell stated, “That is what I said.” Mr. Bryant clarified that the completion date was actually October 21st, making the project only 29 days past the completion date. Mr. Lutz then stated that Mr. Russell was not at the November 4th, 2019 Special Meeting. Ms. Unger stated that she would correct. Mr. Amos made a motion to approve the minutes listed above. Mr. Strong seconded, motion passed. Approval of Claims: Mr. Russell made a motion to approve the claims as presented for November 19th. Mr. Amos seconded, motion passed. President’s Report: 1. President to distribute Holiday Cards. Mr. Lutz distributed the Holiday Cards to the Department Heads. Mr. Penwell thanked the Department Heads for their service this past year. Mr. Lutz confirmed that statement and asked the Department Heads to pass that on to their employees. Page 1 of 5  2. President Lutz stated that he attended the meeting for the E911 LIT. The conversation was good. There is a willingness to pay for the radios and possibly the phones. They will be talking to each entity to see what their needs are and then prepare a budget. Mr. Lutz stated that he has representation for the four northern municipalities, but Mr. Schemmer will be meeting with each separately. Mr. Amos stated that they will be working with Ms. Unger and Ms. Gary and that Chief Overholser and Chief Hunter should be included. Mr. Lutz ask Ms. Unger to contact Mr. Schemmer to help facilitate the meeting with Cicero. 3. Ms. Unger informed the Council that there would be a pitch-in holiday luncheon on December 20th at Red Bridge Park Community Building. Of course, they are all welcome. The luncheon will start at 11:30 am. Petitions by Citizens: 1. There was none. Council Committee Reports: 1. OTC – Mr. Russell stated that OTC will have their Christmas Festival December 7, 2019 4:30 pm to 7:00 pm with the Tree lighting at 7:30 pm. a. Mr. Russell stated that he will be working with a local artist in January or December and walk around Town for potential locations and ideas for murals on buildings. Mr. Strong stated that Mr. Russell might want to contact Mr. Jones regarding the property on the southwest corner Peru and Cass regarding a possible mural. Mr. Lutz stated that Sherrie Trackman, Hamilton Heights High School art teacher has been involved with the artwork on the Iris Rubber building. Mr. Russell may want to check with her. Mr. Strong stated that he wants to thank those who worked to get the lighting up in the pocket park. 2. EDC – No report. 3. SWU Management Board Report – Mr. Freeman was not available this evening. Mr. Lutz inquired if the letter has been sent to the resident on Shoreline with the storm water issue. Ms. Unger and Mr. Taylor stated that they did not know. Legal Counsel Report- Aaron Culp: Mr. Culp was not available. Cicero/Jackson Township Plan Commission Report - C. J. Taylor, Plan Commission Director/Dan Strong, Plan Commission President. 1. Mr. Taylor informed the Council that MI Homes is planning to start building homes in Section 2 in July 2020. 2. Mr. Taylor informed the Council that Arbor Homes was at the last Plan Commission Meeting and introduced their plan for development on the east side of Town. 3. Mr. Taylor stated that Mr. Cooper and he met with the Christopher Burk regarding the MS4 requirements. Mr. Ward was supposed to be at the meeting but had something come up. He will be meeting with them at a later date. Mr. Russell asked Mr. Taylor to get a quote from Mr. Ward on the Ingreman Drain. Town Engineer Report-Mr. Keith Bryant – 1. East Jackson Street – Mr. Bryant informed the Council that Duke is willing to work with them on relocating the light stands. The cost will vary depending on what they decide to do. Mr. Bryant stated that it should be a cost saving with Duke. There was some discuss on this. Page 2 of 5  a. Mr. Penwell inquired about the paving. Mr. Bryant stated that they are supposed to begin tomorrow, November 20th. b. Mr. Amos inquired about the electrical lines for the light stands and if they are going to drill under the road. He did not want them cutting the pavement once it is completed. Mr. Bryant stated that would have to drill. c. Mr. Bryant stated that Hoosier Equipment Service will be at 29 E. Jackson Street tomorrow to assess the situation. d. There was a discussion regarding what would happen if the paving does not get completed by the time the asphalt plants closed. Damages are stated in the contract at $1,000 per day. There was a discussion about whether to pursue or not. Mr. Bryant stated that at this time he would wait and see if the project is completed. If the paving is not completed, that would be a different story. 2. Tamarack – Mr. Bryant stated that MI Homes Section 1 Lift Station is getting close to completion. Ms. Unger informed the Council that she has received a request for service at one of the homes. The owner told utilities that they are closing on Friday and moving in on Saturday. Mr. Taylor stated that they cannot move in until the lift station is complete, and he has not issued a Certificate of Occupancy. 3. I & I Project – Mr. Bryant inquired if the Town has received any money yet and Ms. Unger stated, “Although the bond has closed, and the money is available. a. Mr. Bryant distributed a contract with Mendenhall and Associates for wage checking for the I & I project. This is new requirement by SRF. The amount is $4,000. Ms. Unger will send to Mr. Culp for review. Mr. Amos made a motion to approve the contract and allow Mr. Lutz to sign if acceptable with Mr. Culp. Mr. Penwell seconded, motion passed. 4. Mr. Amos inquired if there is water pressure on E. Jackson Street as he has heard the pressure is lower from three or four residents. Ms. Cook stated that she has low pressure. Mr. Cooper will check but stated that the pressure should be better. Mr. Cooper stated that they are committed to shut down the old line this Friday. Old Business: Council To Consider Ordinance Number 11-06-2019-1 An Ordinance Amending Chapter 50 of Title V of the Cicero Municipal Code of Ordinances As It Pertains To The Town’s Water Shutoff Policy And Other Issues Related To Water Procedures. (Tabled) Council To Discuss Lease With Ultimate Tournament Series. Mr. Lutz stated that the current one-year contract with Ultimate Tournament Series (UTC) is expiring. Hamilton Heights Amateur Sports Association (HHASA) and UTC will meet and prepare a proposal to present to Mr. Lutz. New Business: Council To Adopt A Resolution Approving The Order Of the Plan Commission And Approving The Amending Resolution For The TIF. Page 3 of 5  Mr. Strong stated that the Plan Commission is sending forward a favorable recommendation for the proposed TIF Amendments. They passed Resolution No.11-13- 2019 at their November 11, 2019 meeting. Mr. Amos made a motion to approve Resolution No. 11-19-2019-1 A Resolution of the Town Council of the Town of Cicero, Indiana, Approving an Amendment to a Declaratory Resolution Approved and Adopted by the Town of Cicero Redevelopment Commission. Mr. Penwell seconded, motion passed. Council To Make Decision On Dock Fees For 2020. Mr. Amos stated that he is in favor of making the Residential fee for docks for 2020 $1,390 and for Non-residential fee $1,990. There was considerable discussion on those numbers. Mr. Amos then made a motion to set Residential fee for docks for 2020 $1,390 and Non-residential fee $1,990. Mr. Russell seconded, motion passed 3-2 with Mr. Lutz and Mr. Penwell voting nay. Miscellaneous 1. Ms. Unger inquired if the Council like to schedule a meeting on Monday, December 30th to pay the final claims for 2019? The Council agreed on December 30, 2019 at 8:00 am. 2. EDUs – Mr. Strong stated that they have developers inquiring about coming to Cicero. They are aware that there are capacity issues with water and wastewater. Mr. Strong asked the Council how many EDUs the Council would like to keep back for other uses. Mr. Bryant stated that there are 150 EDUs for wastewater and 350 EDUs for water. There was a discussion in which the water didn’t really impact the decision because they would need to have both water and wastewater and wastewater only has 150. The I & I project may free up some more EDUs for wastewater when it is completed. Mr. Cooper stated that concerning watering, the Town need some restrictions such as, odd house numbers would use their sprinklers on odd numbered days and even house numbers on even numbered days. Mr. Lutz asked Mr. Cooper and Mr. Bryant to get together and come to the up with a proposal and bring to the next Council meeting. 3. 29 E. Jackson Street issue – Mr. Bryant stated that he has talked with Hoosier Equipment Company and they will be in to assess the situation this week. There will be an increase in cost, and it is estimated that the total cost will be $9,290. Mr. Strong made a motion to allow up to $10,500. If needed it will come out of the Bond. Mr. Russell seconded, motion passed. 4. Mr. Russell stated that he thought we should look at the Park Impact fees next year. He thinks are very low. Comments By Citizens 1. There were none. Signatures on Official Documents! Page 4 of 5 Motion To Adjourn: Mr. Strong made a motion to adjourn. Mr. Russell seconded, motion passed. CICERO TOWN COUNCIL SIGNATURES: AYE NAY Christopher J. Lutz Chad B. Amos Craig S. Penwell Richard J. Russell, V Dan Strong Attested: Janice L. Unger, Clerk Treasurer The next Cicero Town Council Meeting will be on December 3, 2019, at 7:00 PM at the Cicero Town Hall. Page 5 of 5