City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, AUGUST 1, 2023 at 7:00 PM Call to Order: President Blueher called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Blueher called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Chad Blueher Absent: Joseph Cox Jerry Cook Eric Hayden Christopher Lutz Declare a Quorum Present: President Blueher declared a quorum with four members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Lutz made a motion to approve the agenda as amended. Mr. Cook seconded, motion carried. Approval of Prior Minutes: Town Council Meeting Minutes, July 18, 2023, 7:00 PM Town Council Executive Session Memorandum, July 25, 2023, 7:00 PM Mr. Cook made a motion to approve the minutes listed above. Mr. Hayden seconded, motion carried. Approval of Claims: Mr. Hayden made a motion to approve the claims dated 8/1/23. Mr. Lutz seconded, motion carried. Council Committee Reports: 1. OTC Report – President Blueher stated that the street festival will be held on 8/26/23, 3:00-9:00 PM. He has coordinated the event with police and fire. Chief Rednour gave a brief update. 2. EDC Report – Mr. Cox was not present. 3. SWU Management Board Report – SWU President Freeman had nothing to report. 1 Legal Counsel Report – Mr. Culp gave a brief explanation as well as the need for the Feral Cats Ordinance 08-01-2023-01. Afterwards, Mr. Hayden made a motion to approve Ordinance 08-01-2023-01. Mr. Cook seconded, motion carried. Cicero/Jackson Township Plan Commission - Director's Report - July 2023 • Permit Revenue: July 2023 = $8,965 YTD: $61,765 • June 2022 = $9,926 YTD: $136,805 • Difference: Month = -$961 YTD: -$75,040 • A total of 28 building permits were issued for July of 2023. • Twenty-six were within the corporate limits (of which, four were for new homes). • Two permits were issued in Jackson Township (of which, one was for a new home). • Estimated Cost of projects permitted: $2,552,679. *Additional update: IDEM Audit regarding stormwater system and related protection plans for facilities scheduled for August 3rd, 2023. Town Engineer Report – 1. Tamarack – Mr. Bryant had nothing new to report. He has emailed the developer and asked for an update on the punch list but has had no response. 2. Auburn Estates – Mr. Bryant relayed that after the inspection by Untied and Mr. Cooper’s staff, there are additional items that need to be addressed before the town will consider accepting the infrastructure. The new items have been sent to the developer. 3. Water – Mr. Bryant stated that they are waiting for information from Peerless Midwest. 4. Wastewater – Council announced that Reynolds and Thieneman Construction had submitted Statements of Qualification in response to the BOT advertisement. Mr. Bryant will distribute the SOQs to the Committee tomorrow for review and evaluation. Afterwards, the Committee will make a recommendation to the council. 5. Tollgate Road – Construction Agreement – Mr. Bryant would like council to consider allowing President Blueher to sign the construction agreement with Midwest Paving and the CCMG submittal letter to INDOT. After a brief discussion, Mr. Lutz made the motion to allow President Blueher to sign the agreement and letter. Mr. Hayden seconded, motion carried. 6. Brinton Street Storm Water Rehab Project – Mr. Bryant gave an update on the project and asked that the council sign the pay application in the amount of $46,327.71 dated 7/13/23 to Insituform. Mr. Lutz made the motion to allow President Blueher to sign the application. Mr. Cook seconded, motion carried. Old Business: There was nothing. New Business: There was nothing. Miscellaneous: a. Mosquito Spray – President Blueher stated that he has had several complaints/concerns about the time that the street department sprays for mosquitos. Mr. Cooper replied that timing is a crucial element of spraying and further explained how and why the process works. 2  b. Delta Chapter Phi Beta Psi Letter/Invitation – President Blueher received an invitation to the 100th birthday of Delta Chapter Phi Beata Psi of Indiana. Ms. Gary will post the invitation on the community board at the utility office. c. Audit – Ms. Gary reported that the town is currently being audited by the State Board of Accounts and they would like to schedule an exit conference. Mr. Blueher and Ms. Gary will attend. Tentatively scheduled for 9/11/23 at 8:00 am. d. Ms. Gary informed the council that there were 33 shut offs for nonpayment today, which is down from the last couple of months. Comments by Citizens: Cicero resident, Mr. Rick Hahn, was present to inquire about the town’s water status and how that will affect the rates. Council members addressed Mr. Hahn’s concerns. Mr. Hahn suggested that the town address this on social media. Ms. Gary will post an update on the town’s website. Motion to Adjourn: Mr. Cook made the motion. Mr. Hayden seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Chad M Blueher Jerry G Cook Joseph R Cox Eric C Hayden Christopher J Lutz Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on August 15, 2023, at 7:00 PM at Cicero Town Hall. 3