City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, SEPTEMBER 19, 2023 at 7:00 PM Call to Order: President Blueher called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. President Blueher called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Chad Blueher Absent: Joseph Cox Eric Hayden Dennis Johnson Christopher Lutz Declare a Quorum Present: Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Cox made a motion to approve the agenda as amended. Mr. Hayden seconded, motion carried. Approval of Prior Minutes: Town Council Meeting Minutes, September 5, 2023, 7:00 PM Mr. Hayden made a motion to approve the council meeting minutes dated September 5, 2023. Mr. Lutz seconded, motion carried. Approval of Claims: Mr. Hayden made a motion to approve the claims dated 9/19/23. Mr. Johnson seconded, motion carried. Notice to Taxpayers – 2024 Budget Public Hearing – Mr. Lutz made a motion to open the public hearing. Mr. Cox seconded, motion carried. Ms. Gary gave a brief summary of the total budget. President Blueher asked if the public had any questions. Mr. Freeman asked if the budget will be funded and Ms. Gary replied that it will be funded. Mr. Hayden made a motion to close the public hearing. Mr. Cox seconded, motion carried. Jennifer Beck – INDOT update – Ms. Beck gave a presentation concerning the construction of US31. She presented the timeline from start to finish for the entire project from 216th 1  Street to 286th Street. Council inquired about future additions/extensions as well as traffic patterns and concerns. Council thanked Ms. Beck for her time and presentation. Council Committee Reports: 1. OTC Report – President Blueher had no report at this time. 2. EDC Report – Mr. Cox stated that EDC met last month and that they are working with Mr. Zawadzki to clean up the town’s website. He hopes to make it more user-friendly and have a better flow. 3. SWU Management Board Report – SWU President Freeman stated that they are awaiting cost estimates to utilize remaining grant funds. Legal Counsel Report – Mr. Culp had nothing at this time. Cicero/Jackson Township Plan Commission Report – Mr. Zawadzki had nothing to report. Town Engineer Report – Keith Bryant 1. MI Homes/Tamarack Development – Town infrastructure is complete for the most part. Final punch lists for Sections 1-3 have been sent to the developer. When complete those sections will be ready to recommend town acceptance of the infrastructure. MI Homes has responded and is close to completing all punch list items. 2. Auburn Estates – Section 1 – Town infrastructure is complete. A final punch list was sent to the developer in December 2022.Lennar is preparing the maintenance bonds and the intent is to present to the council at the first meeting in October and request acceptance of the infrastructure. 3. Water – Waiting for additional well site test well work by Peerless Midwest. 4. Wastewater – BOT resolution for Reynolds award planned for the meeting tonight. We met with Reynolds last week and have kicked off the scoping period for the plant with Reynolds where they will prepare costs and we will discuss any possible project scope adjustments. 5. Tollgate Road – A preconstruction meeting was held last week with the contractor, Midwest Paving. They intend to begin work next week. 6. Brinton Street Storm Water Rehab Project – Construction continues on the project and the current agreement work is nearly complete. We are awaiting costs for the requested additions. Once received, we will review and make recommendations to the Stormwater Board and Council. Upon acceptance, we will work with Ms. Henderson to submit to OCRA for approval. Old Business: Mr. Culp stated that he has prepared the BOT (Build-Operate-Transfer) resolution to contract with Reynolds Construction, LLC for council’s approval. Mr. Hayden made a motion to approve BOT Resolution 09-19-2023-01. Mr. Lutz seconded, motion carried. New Business: 2024 Town Holiday Schedule – After a brief discussion, Mr. Cox made a motion to approve the 2024 Town Holiday Schedule. Mr. Lutz seconded, motion carried. 2 Miscellaneous: President Blueher reported that the American Legion currently utilizes the light poles to display veterans photos. However there are a few that have brackets and small signage that has faded and in disarray. Parks Superintendent Hunter will evaluate signage and determine if any are salvageable. Mr. Lutz made a motion to allow Superintendent Hunter the discretion to keep or remove the brackets. Mr. Johnson seconded, motion carried. Comments by Citizens: There were none. Motion to Adjourn: Mr. Hayden made the motion. Mr. Johnson seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Chad M Blueher Joseph R Cox Eric C Hayden Dennis D Johnson Christopher J Lutz Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on October 3, 2023, at 7:00 PM at Cicero Town Hall. 3