City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, APRIL 2, 2024 at 7:00 PM Call to Order: President Lutz called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. Mr. Lutz called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Joseph Cox Absent: Eric Hayden Dennis Johnson Christopher Lutz Emily Pearson Declare a Quorum Present: President Lutz declared a quorum with all members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Hayden made a motion to approve the agenda as amended. Mr. Johnson seconded, motion carried 5-0. Recognition – Council recognized Donald Nygaard for his 25+ years of service to the Town of Cicero and the Cicero Police Department. He was presented with plaques and gifts from the town and Cicero Police Department. Many were present to wish him well. Approval of Prior Minutes: Town Council Staff Meeting Minutes, March 14, 2024, 7:00 PM Town Council Retreat Memorandum, March 16, 2024, 8:00AM Town Council Executive Session Memorandum, March 19, 2024, 5:45 PM Town Council Meeting Minutes, March 19, 2024, 7:00 PM Mr. Hayden made a motion to approve the minutes listed above as presented. Ms. Pearson seconded, motion carried 5-0. Approval of 4/2/2024 Claims: Mr. Cox made a motion to approve the claims dated 4/2/2024 as presented. Mr. Johnson seconded, motion carried 5-0. Council Committee Reports: 1  1. OTC Report – Ms. Pearson had nothing to report. 2. EDC Report – Mr. Cox had nothing to report. 3. SWU Management Board Report – SWU President Freeman had nothing to report. Legal Counsel Report – Mr. Culp asked the council to approve Resolution 04-02-2024-01 to allow Ms. Gary to represent the town and allow her to sign closing documents on the 160 Jackson Street property. Mr. Cox made the motion. Mr. Johnson seconded, motion carried 5-0. Cicero/Jackson Township Plan Commission Report - March 2024 • Permit Revenue: March 2024 = $4,453 YTD: $11,028 • March 2023 = $13,025 YTD: $22,984 • Difference: Month = $-8,572 YTD: -$11,956 • We issued a total of 22 building permits for March of 2024. • 14 were within the corporate limits (none of which were for new homes). • We issued eight permits in Jackson Township (none of which were for a new home). • Estimated Cost of projects permitted: $ 462,465. Additional notes: The annual report for IDEM stormwater requirements was completed and turned in by the deadline of 4/1/24. The Planning Commission next scheduled meeting is April 10th, 2024, at the Town Hall. Town Engineer Report – 1. Tamarack – Mr. Bryant stated that they are still waiting on good weather so they can fully inspect Section 4 and put together a punch list for MI Homes. 2. Water – Mr. Bryant said that test drilling for potential well fields by Peerless Midwest is being planned. 3. Wastewater – Mr. Bryant relayed that he has submitted the PER (preliminary engineering report). He has also met with Baker Tilly and Barnes & Thornburg for the BAN (Bond Anticipation Note). Reynolds has ordered equipment and will have shop drawings submitted for review when complete prior to equipment fabrication. Next step is to put together drawings to ensure that expectations are met. Mr. Bryant also distributed a letter to IDEM Enforcement Section and asked council’s consensus to mail. Council’s consensus was to allow Mr. Bryant to mail as the asphalt plants open with warmer weather. 4. Tollgate Road – Mr. Bryant reported that Midwest Paving does not have a hard schedule yet. He’s hopeful that he will have that sometime this month. 5. Brinton Street Storm Water Rehab Project – Mr. Bryant stated that he has been in touch with Insituform and they have hired Yardbery, a new subcontractor, for the additional work. They have indicated that they should have a schedule to us soon. The remaining work should only take one to two weeks to complete once started. Old Business: There was none. 2 New Business: a. Utility Rate Increase – President Lutz briefly discussed utility rates. He would like Baker Tilly to attend the next council meeting to address utility rates. State Representative Scott Baldwin was in attendance and offered to do what he can to help Cicero with the cost of the wastewater treatment plant. b. Lights Over Morse Lake Letter – Mr. Hayden made a motion to approve and allow LOML to use Cicero’s public docks and allow President Lutz to sign the letter. Ms. Pearson seconded, motion carried 5-0. Miscellaneous: Jackson Street Improvements – Conversation concerning improvements on Jackson Street continues to include sidewalks, lighting, trees and outdoor seating. Comments by Citizens: There were none. Motion to Adjourn: Mr. Cox made the motion. Ms. Pearson seconded, motion carried 5-0. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Christopher J Lutz Joseph R Cox Eric C Hayden Dennis D Johnson Emily K Pearson Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on April 16, 2024 at 7:00 PM at Cicero Town Hall. 3