City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, OCTOBER 1, 2024 at 7:00 PM Call to Order: President Lutz called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. Mr. Lutz called for roll call. Members of the Cicero Town Council were present or absent as follows Present: Joseph Cox Absent: Eric Hayden Dennis Johnson Christopher Lutz Emily Pearson Declare a Quorum Present: President Lutz declared a quorum with four members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Cox made a motion to approve the agenda as presented. Mr. Johnson seconded, motion carried 4-0. Approval of Prior Minutes: Town Council Staff Meeting Minutes, September 12, 2024, 7:00 PM Town Council Meeting Minutes, September 17, 2024, 7:00 PM Mr. Cox made a motion to approve the Staff Meeting Minutes from September 12, 2024, and the Council Meeting Minutes from September 17, 2024. Ms. Pearson seconded, motion carried 4-0. Approval of 10/1/2024 Claims: Mr. Johnson made a motion to approve the claims dated 10/1/24 as presented. Mr. Cox seconded, motion carried 4-0. Council Committee Reports: 1. OTC Report – Ms. Pearson had no report at this time. 2. EDC Report – Mr. Cox had no report at this time but noted that there will be a vacancy to fill on the EDC as Mr. Mann is leaving the area. 3. SWU Management Board Report – SWU President Freeman had nothing new to report but informed the council that Ms. Gary and Mendenhall and Associates will be closing out the OCRA Grant for Brinton Street this week. 1 Legal Counsel Report – Mr. Culp updated the council concerning the noise ordinance. Mr. Culp has looked at other communities’ ordinance and Cicero’s seems to be ok. Chief Rednour will continue to monitor to see if noise level meets or exceeds the ordinance guidelines. Cicero/Jackson Township Plan Commission – Director's Report – September 2024 Permit Revenue: September 2024 = $5,612 YTD: $46,394 September 2023 = $5,310 YTD: $72,210 Difference: Month = $302 YTD: -$25,816 A total of 20 building permits for September of 2024. Fifteen were within the corporate limits (of which none were for new homes). Five permits were issued in Jackson Township (of which, none were for new homes). Estimated Cost of projects permitted $802,555. Plan Commission meeting is scheduled for Oct 9th, 7pm here at the town hall, the agenda is set and has been published. The BZA meeting is scheduled for October 17th 7pm at the Town Hall as well. Town Engineer Report – Mr. Bryant was not present, but submitted the following: 1. Tamarack – We are waiting for MI Homes to complete the punch list items for Section 4. MI Homes has completed a portion of the work and are now addressing the utility and landscaping items. Upon completion and reinspection, a recommendation for council infrastructure acceptance will be made. 2. Water – We are waiting for weather conditions to allow Peerless Midwest to perform more test drills. 3. Wastewater – Reynolds continues construction. They have poured the base slab for the new oxidation ditch (approximately 850 CY) and continue to work on the headworks and site piping as well as placing reinforcement for the new ditch walls. Equipment and material submittal review and coordination efforts continue. Pay application No. 2 ($736,744.88 – emailed on September 17) has been submitted and needs approval. We are awaiting notice of the BAN closing and will need to notify IDEM enforcement section of such before October 31, 2024. 4. Tollgate Road – The contractor, Midwest Paving, has completed the project. We walked the project last week, developed the substantial completion form and final quantity change order (overall deduct) and have sent these documents to Midwest Paving for review, signature and return. They will be presented to the town council upon receipt. 5. Jackson Street CCMG – We have reviewed shop drawings from the contractor, Midwest Paving, and have requested a proposed schedule to review prior to setting a preconstruction meeting. We will advise once we have a schedule to discuss. Old Business: a. Adopt Budget Ordinance 10-01-2024-01 – Mr. Cox made a motion to adopt Budget Ordinance 10-01-2024-01. Ms. Pearson seconded, motion carried 4-0. b. Transfer Resolution 10-01-2024-02 – Mr. Johnson made a motion to approve Transfer Resolution 10-01-2024-02. Mr. Cox seconded, motion carried 4-0. 2 New Business: Vehicle Transfer (Police to Fire) – Council didn’t have any issues transferring an old vehicle from the police department to the fire department. So, consensus was yes. Miscellaneous: There was nothing. Comments by Citizens: Cicero resident, Mr. Widows, inquired about Catherine Street as it has a sharp curve and is very narrow. He suggested widening or making it a one-way street. He believes it is a safety hazard with increase in traffic using Catherine Street. Mr. Cox has looked into it and believes there should be something done. Mr. Cox will follow up, advise council and they will discuss options. Motion to Adjourn: Ms. Pearson made the motion. Mr. Cox seconded, motion carried 4-0. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Christopher J Lutz Joseph R Cox Eric C Hayden Dennis D Johnson Emily K Pearson Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on October 15, 2024 at 7:00 PM at Cicero Town Hall. 3