City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, AUGUST 5, 2025 at 7:00 PM Call to Order: Vice President Johnson called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. Vice President Johnson called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Jacob Everett Absent: Joseph Cox Eric Hayden Dennis Johnson Emily Pearson Declare a Quorum Present: Vice President Johnson declared a quorum with four members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Keith Bryant, Town Engineer Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Ms. Pearson made a motion to approve the agenda as amended, Mr. Hayden seconded, motion carried 4-0. Approval of Prior Minutes: Town Council Executive Session Memorandum, July 10, 2025, 6:00 PM Town Council Staff Meeting Minutes, July10, 2025, 7:00 PM Town Council Executive Session Memorandum, July 15, 5:00 & 8:00 PM Town Council Meeting Minutes, July 15, 2025, 7:00 PM Mr. Hayden made a motion to approve the minutes listed above. Ms. Pearson seconded, motion carried 4-0. Approval of 8/5/25 Claims: Ms. Pearson made a motion to approve claims dated 8/5/25 as presented. Mr. Hayden seconded, motion carried 4-0. Open Quotes – Byron Street Project – Quotes were opened and read aloud. The results were as follows: 1. Mr. Hayden opened a quote from Insituform - $42,265.30 2. Mr. Everett opened a quote from SAK Construction - $49,920.00 3. Ms. Pearson opened a quote from Inliner Solutions, LLC - $41,672.00 1  Mr. Hayden made a motion to take the bids under advisement until the next council meeting. Mr. Everett seconded, motion carried 4-0. Council Committee Reports: 1. OTC Report – Ms. Pearson had no report. 2. EDC Report – Mr. Everett had no report. 3. SWU Management Board Report – SWU President Freeman had nothing new to report. Legal Counsel Report – Mr. Culp had nothing at this time. Cicero/Jackson Township Plan Commission Report - Director's Report – July 2025 Permit Revenue: July 2025 = $6,551 YTD: $29,927 July 2024 = $7,331 YTD: $32,388 Difference: Month = -$780 YTD: $-2,461 A total of 18 building permits were issued in July 2025. Ten were inside the corporate limits (of which 0 was for a new home). Eight building permits were issued in Jackson Township (of which, 2 was for a new home). Estimated Cost of projects permitted $3,135,342. The Planning Commission meeting has been cancelled for August 13th. The BZA will meet August 21st, 2025, at the Town Hall. Town Engineer Report – Keith Bryant 1. Water – Mr. Bryant had nothing new to report. 2. Wastewater – Mr. Bryant relayed that work continues on the sludge press building, miscellaneous concrete work, piping work, clarifier and headworks pump equipment installation and other work.. The meeting will be on site tomorrow with a representative from SRF. Mr. Bryant believes the project will be completed sometime in April next year. Reynolds is getting ready to switch over to the new oxidation ditch and clarifier. Mr. Hayden made a motion to approve Pay Application No. 13. Ms. Pearson seconded, motion carried 4-0. 3. West Jackson Street – Mr. Hayden made a motion to approve Pay Application No 3 & 4. Ms. Pearson seconded, motion carried 4-0. There was a brief conversation concerning the new lighting on Jackson Street as the new lights are frosted and the old lights are not. Council will check out the lights once they are lit. Mr. Bryant will check on costs to match the old lights with the new lights (globe replacement) for council consideration. They also asked Mr. Byrant to check into light placement and potentially relocating some of the lights on North Byron Street and associated costs should council decide to do so. In addition, Midwest did not recommend sodding the new areas until October. Council was ok with that. 4. 2025 Community Crossings Matching Grant – Mr. Bryant hopes to schedule a preconstruction meeting in the next couple of weeks. The constructor believes that it will take three to four weeks to complete the project. 5. Morse Landing Drive Project – Mr. Bryant will be working with SWU President Freeman to solicit bids this fall for the project. Either that or wait until winter for bidding to 2  facilitate work. They received 19 of the 26 questionnaires that were sent out for feedback. Mr. Bryant was pleased with that. 6. Mr. Hayden made a motion to approve Task Order 2025-03. Ms. Pearson seconded, motion carried 4-0. Old Business: a. GO (General Obligation) Bond Resolution 08-05-2025-01 – Mr. Everett made a motion to approve Resolution 08-05-2025-01. Ms. Pearson seconded, motion carried 4-0. Mr. Culp introduced the first reading of Ordinance No. 08-05-2025-02. Mr. Culp advised council that the public hearing for the GO Bond will be at the council meeting on 9/2/25. b. Barnes & Thornburg Engagement Letter – Mr. Hayden made a motion to approve the engagement letter and allow VP Johnson to sign. Ms. Pearson seconded, motion carried 4-0. c. Wheel/Excise Tax – Mr. Culp advised that council does not have to adopt this tax until next year to remain eligible for a CCMG (Community Crossings Matching Grant). Council consensus was to wait. Mr. Strong advised that there is a CCMG opportunity this year. The window to apply for the grant is 10/1/25-10/31/25. Council will discuss at the next meeting. d. Street Lights – Discussed under Mr. Bryant’s Engineering Report. New Business: a. Festival Funds – Removed from the agenda. b. Agreement with Sethi Trust – Ms. Pearson made a motion to approve the agreement and allow VP Johnson to sign. Mr. Everett seconded, motion carried 4-0. c. Consulting Agreement – Ms. Pearson made a motion hire Mr. Frazier as a consultant 8/5/25-1/2/26 and as the new Cicero Fire Chief effective 1/3/26. Mr. Hayden seconded, motion carried 4-0. d. Resolution 08-05-2025-03 - Purchase of Real Estate – Mr. Hayden made a motion to approve Resolution 08-05-2025-03. Ms. Pearson seconded, motion carried 4-0. Miscellaneous: a. Mr. Hayden stated that Mr. Pasquale is now a certified Paramedic. Council congratulated Mr. Pasquale on his hard work to receive the certification. b. Mr. Hayden advised that Edward Jones will have a grand opening and open-house opportunity on 8/12/25 at their new location. Comments by Citizens: There were none Motion to Adjourn: Ms. Pearson made the motion. Mr. Everett seconded, motion carried 4-0. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY 3  Joseph R Cox Jacob T Everett Eric C Hayden Dennis D Johnson Emily K Pearson Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on August 19, 2025 at 7:00 PM at Red Bridge Community Building. 4