City Council

CLAREMONT CITY COUNCIL MEETING AGENDA City Council Chamber Tuesday 225 Second Street March 24, 2015 Claremont, CA 91711 6:30 PM COUNCILMEMBERS COREY CALAYCAY MAYOR JOSEPH M. LYONS SAM PEDROZA LARRY SCHROEDER OPANYI K. NASIALI CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT - NONE CEREMONIAL MATTERS, PRESENTATIONS AND ANNOUNCEMENTS Introduction: Zachary Martin, Police Officer Swearing In and Badge Pinning: Savannah Thompson, Police Officer Matt Morales, Police Officer Rick Hawkins II, Police Officer Ben Alba, Police Officer Presentation: Ben Wong, Southern California Edison Regional Manager, Community Power Pole Replacement Program CITY MANAGER REPORT PUBLIC COMMENT This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the City Council that ARE NOT LISTED ON THIS AGENDA. Members of the audience will have the opportunity to address the City Council about ALL OTHER ITEMS ON THIS AGENDA at the time those items are considered. Page 2 CITY COUNCIL AGENDA March 24, 2015 Public Comment will be taken for 30 minutes following Ceremonial Matters and will resume later in the agenda if there are speakers who were not given an opportunity to speak because of the 30-minute time restriction. Under the provisions of the Brown Act, the City Council is prohibited from taking action on oral requests but may refer ten matter to staff or to a subsequent meeting. The City Council will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Most items have been previously considered by the Council or one or more commissions and/or committees. Only City Council members may pull an item for discussion. Reading of resolutions and ordinances is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. ADOPTION OF A RESOLUTION APPROVING CITY WARRANT REGISTERS Recommendation: Staff recommends that the City Council adopt a resolution allowing certain funds out of which the same are to paid, dated March 12, 2015. Attachment(s): Resolution Approving City Warrant Registers 2. CITY COUNCIL MINUTES OF MARCH 10, 2015 Recommendation: Staff recommends that the City Council approve and file the March 10, 2015 City Council mintues. Attachment(s): Draft City Council Regular Minutes of March 10, 2015 3. AWARD OF CONTRACT TO TRUEPOINT SOLUTIONS FOR WORK MANAGEMENT SYSTEM IMPLEMENTATION Recommendation: Staff recommends that the City Council authorize the City Manager to enter into an agreement with TruePoint Solutions in the amount of $48,000 for Lucity work management system implementation. Attachment(s): Scope of Work 4. AWARD OF CONTRACT FOR TRANSFERRING SOLID WASTE MATERIALS Recommendation: Staff recommends that the City Council authorize the City Manager or his designee to enter into a three year contract with two optional one year extensions with Grand Central Recycling and Transfer in the annual amount of $189,120 for transferring solid waste materials. Page 3 CITY COUNCIL AGENDA March 24, 2015 5. AWARD OF CONTRACT TO MONIKA M. TRONCOSO FOR CONSULTING SERVICES FOR THE VETERANS HOUSING PROJECT Recommendation: Staff recommends that the City Council authorize the City Manager to execute a professional services agreement with Monika M. Troncoso, effective March 25, 2015, with compensation not to exceed $50,000. Attachment(s): Consultant Qualifications and Background 6. CLAREMONT TOURISM BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT Recommendation: Staff recommends that the City Council receive and file the Claremont Tourism Business Improvement District annual report. Attachment(s): 2014 Annual Report 2014 Financial Report 7. POLICE DEPARTMENT 2014 ANNUAL REPORT Recommendation: Staff recommends that the City Council receive and file the 2014 Police Department Annual Report. Attachment(s): 2014 Police Department Annual Report 8. REQUEST FOR RECLASSIFICATION - PROPERTY AND EVIDENCE CLERK Recommendation: Staff recommends that the City Council take the following actions: A. Authorize the City Manager to reclassify the full-time Police Aide position to a Property and Evidence Clerk position, and the reclassification of the Police Evidence Technician position to an Information Technology Technician position. B. Adopt the revised Salary Schedules for full-time job classifications for 2014-15, 2015-16, and 2016-17. Attachment(s): Salary Schedule Full-Time - Effective 7/1/2014 Salary Schedule Full-Time - Effective 7/1/2015 Salary Schedule Full-Time - Effective 7/1/2016 PUBLIC HEARINGS - NONE Public Hearings will not begin before 7:00 p.m. All speakers will be limited to a total of four (4) continuous minutes, which cannot be delegated. ORDINANCES - NONE Page 4 CITY COUNCIL AGENDA March 24, 2015 ADMINISTRATIVE ITEMS 9. TREE REMOVAL REQUEST - 112 AND 120 EAST GREEN STREET Recommendation: Staff recommends that the City Council deny the request to remove the two Holly Oaks located at 112 and 120 East Green Street. Attachment(s): Removal Request from 120 East Green Street Pictures of Holly Oak Trees at 112 and 120 East Green Street Correspondence from Property Owner at 112 East Green Street Correspondence from Allergist 10. PUBLIC SAFETY FACILITY FINANCING MECHANISM Recommendation: Staff recommends that the City Council take the following actions: A. Receive the staff report, ask any clarifying questions, take public comment, discuss funding options, select a funding mechanism, and direct staff to bring back the appropriate documents to put the chosen funding mechanism to a vote of the Claremont residents. B. Authorize the City Manager to negotiate the purchase of four acres of land adjacent to the Community Services yard. Specifically, four acres from the Mountain View Land Company (Holliday Rock), on the East side of Monte Vista Avenue, a portion of the Assessor's parcel 8307-002-039, a portion of the southwest quarter of the northwest quarter of Section 2, Township 1 South, Range 8 West of the San Bernardino meridian. Attachment(s): Ad Hoc Committee PowerPoint CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. MAYOR AND COUNCIL Council Items 11. ANNOUNCEMENT AND CONFIRMATION OF LOCAL AND REGIONAL COUNCILMEMBER APPOINTMENTS, AND ADOPTION OF A RESOLUTION DESIGNATING A GOVERNING BOARD MEMBER AND VOTING ALTERNATE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) JOINT POWERS AUTHORITY Recommendation: Mayor Calaycay recommends that the City Council confirm the various appointments to local and regional committees, boards, and organizations; and adopt the resolution designating a governing board member and alternate to the San Gabriel Valley Council of Governments (SGVCOG) Joint Powers Authority. Page 5 CITY COUNCIL AGENDA March 24, 2015 Attachment(s): City Council Master Committee List Resolution Designating a Board Member and Alternate to the SGVCOG Form 806 Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. COMMISSIONS - no vacancies ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, APRIL 14, 2015 AT 6:30 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Active Transportation Plan - Urban Forest Assessment - Award of Contract for Slurry Prep and Slurry Seal MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON MARCH 19, 2015 PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: MARCH 25, 2015