City Council

CLAREMONT CITY COUNCIL MEETING AGENDA City Council Chamber Tuesday 225 Second Street June 23, 2015 Claremont, CA 91711 6:30 PM COUNCILMEMBERS COREY CALAYCAY MAYOR JOSEPH M. LYONS SAM PEDROZA LARRY SCHROEDER OPANYI K. NASIALI CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS AND ANNOUNCEMENTS Recognition Claremont School Employees Association and Claremont Unified School District Management and Leadership Outstanding Academic Achievement - Claremont High School Students Sophomores: Simone Bliss, Duo Ying, William Chen, Eric Tang, Sophia Cheng, Michelle Wang, Charlotte Cheng, Catherine Horng, Jacob Landsberg, Lucas Sanchez, Ryan Swift Juniors: Tamar Landman, Eric Davis, Abdulrahman Badran, Eve Mefferd, Felicia Chow, Sydney Fortson, Arianna Moss, Dorothy Kang, Brian Piibe, Clayton Becker, Wesley Chen, Diana Chao Seniors: Sarah Tran, Vivian Luo, Andrew Brown, Grant Shipway, Nam Sik Yoo, Naveen Mohideen, Hannah Yu, Andy Zhang, Gavin Greene, Dominic Schnabel, Margaret O'Leary CITY MANAGER REPORT Page 2 CITY COUNCIL AGENDA June 23, 2015 PUBLIC COMMENT This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the City Council that ARE NOT LISTED ON THIS AGENDA. Members of the audience will have the opportunity to address the City Council about ALL OTHER ITEMS ON THIS AGENDA at the time those items are considered. Public Comment will be taken for 30 minutes following Ceremonial Matters and will resume later in the agenda if there are speakers who were not given an opportunity to speak because of the 30-minute time restriction. Under the provisions of the Brown Act, the City Council is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The City Council will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Most items have been previously considered by the Council or one or more commissions and/or committees. Only City Councilmembers may pull an item for discussion. Reading of resolutions and ordinances is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. ADOPTION OF A RESOLUTION APPROVING CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt a resolution allowing certain claims and demands specifying the funds out of which the same are to be paid, dated June 18, 2015. Attachment(s): Resolution Approving City Warrant Register Dated June 4, 2015 2. CITY COUNCIL MINUTES OF JUNE 9, 2015 (SPECIAL AND REGULAR) Recommendation: Staff recommends that the City Council approve and file the special and regular May 26, 2015 minutes. Attachment(s): Draft City Council Special Meeting Minutes of June 9, 2015 Draft City Council Regular Meeting Minutes of June 9, 2015 Page 3 CITY COUNCIL AGENDA June 23, 2015 3. SECOND READING AND ADOPTION OF AN ORDINANCE PROVIDING AN EXPEDITED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS Recommendation: Staff recommends that the City Council waive further reading and adopt the ordinance adding Chapter 15.50 to the Claremont Municipal Code, which provides an expedited, streamlined permitting process for small residential rooftop solar systems. Attachment(s): Solar Energy Ordinance 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 1.14 OF THE CLAREMONT MUNICIPAL CODE TO ALLOW DESIGNATED CODE ENFORCEMENT OFFICIALS TO IMPOSE AND ENFORCE ADMINISTRATIVE FINES AND PENALTIES Recommendation: Staff recommends that the City Council waive further reading and adopt the ordinance amending Chapter 1.14 of the Claremont Municipal Code to allow Park Rangers to issue Police Citations. Attachment(s): Code Enforcement Authority Ordinance 5. CANCELLATION OF AUGUST 2015 REGULAR CITY COUNCIL MEETINGS Recommendation: Staff recommends that the City Council cancel the regular City Council meetings of August 11 and 25, 2015. 6. 2015-16 APPROPRIATIONS LIMIT CALCULATION Recommendation: Staff recommends that the City Council adopt the resolution determining and establishing the appropriations limit for 2015-16. Attachment(s): Resolution Determining and Establishing the Appropriations Limit Tax Receipt Calculation 7. EXTENSION OF CONTRACT - CLAREMONT HILLS WILDERNESS PARK MASTER PLAN Recommendation: Staff recommends the City Council authorize the City Manager to enter into an extension of the current agreement with MIG, Inc. for a six month period ending December 31, 2015 to complete the Claremont Hills Wilderness Park Master Plan. Attachment(s): MIG, Inc. Contract Contract Extension Letter - MIG, Inc. 8. HITECH MAINTENANCE AGREEMENT Recommendation: Staff recommends that City Council authorize the City Manager and/or his designee to enter into an agreement in the amount of $70,807.05 to continue the existing maintenance contract with Hitech Systems Inc. for 2015-16. Page 4 CITY COUNCIL AGENDA June 23, 2015 9. NETWORK SECURITY MONITORING SERVICE AGREEMENT RENEWAL Recommendation: Staff recommends the City Council authorize the City Manager to enter into a two year agreement with NCX Group in the amount of $60,200 per year for network security monitoring and managed firewall services, with the option to extend the agreement for an additional one year term. 10. AWARD OF CONTRACT FOR CUSTODIAL SERVICES Recommendation: Staff recommends that the City Council take the following actions: A. Authorize the City Manager to execute a one-year contract with D.H. Maintenance Services in the amount of $276,900 per year for custodial services for all City-owned buildings and park restrooms; B. Appropriate $66,628 from the unassigned General Fund balance to cover the increased cost of custodial services in City-owned buildings and the parking structure; to secure the College Avenue underpass and Plaza furniture, and the opening and closing of park restrooms; C. Appropriate $6,612 from the Proposition C Fund to cover the increased cost of custodial services in the Depot; and D. Appropriate $3,943 from the Landscape and Lighting District (LLD) Fund to cover the increased cost of custodial services in park restrooms. Attachment(s): Evaluation Criteria Description 11. CLAREMONT DIAL-A-RIDE SHORT RANGE TRANSIT PLAN Recommendation: Staff recommends that the City Council adopt the Short-Range Transit Plan for 2015-18. Attachment(s): City of Claremont Short Range Transit Plan May 28, 2015, Draft Traffic & Transportation Commission Minutes 12. AWARD OF CONTRACT FOR INDIAN HILL BOULEVARD MEDIAN TURF REDUCTION PROJECT PHASE 1 - CIP 2015-5 Recommendation: Staff recommends that the City Council award a contract in the amount of $253,828 to Kasa Construction for the Indian Hill Boulevard Median Turf Reduction Project (Phase 1), appropriate $150,728 from the Maintenance of Operations Reserve, and authorize the City Manager to execute the contract. Page 5 CITY COUNCIL AGENDA June 23, 2015 13. REQUEST AUTHORITY TO AWARD - FIRST STREET BUS TURNOUT REPAIRS, PROJECT 2015-01-IB Recommendation: Staff recommends that the City Council award the contract for the First Street Bus Turnout Repairs, Project 2015-01-IB, to G.M. Sager Construction Co., Inc., of Pomona, in the amount of $41,364, and authorize a 10% contingency of $4,137. Further, staff recommends the appropriation of $59,501 from the Proposition A Fund for construction costs, the 10% contingency, as well as $14,000 for the temporary placement of steel plates within the bus turnout area. 14. AMENDMENT OF CONTRACT FOR TRIPS AND TRANSPORTATION SERVICES Recommendation: Staff recommends that the City Council authorize the City Manager to execute an amendment to the current agreement with Inland Empire Stages, Ltd. in the amount of $10,000, execute the renewal of the agreement for 2015-16, not to exceed $40,000, and appropriate $10,000 each year from participant fees to fund the increased agreements for 2014-15 and 2015-16. PUBLIC HEARINGS Public Hearings will not begin before 7:00 p.m. All speakers will be limited to a total of four (4) continuous minutes, which cannot be delegated. 15. HEARING TO CONSIDER THE ADOPTION OF AMENDED RESOLUTIONS OF NECESSITY FOR THE CITY’S ACQUISITION OF THE CLAREMONT WATER SYSTEM Recommendation: It is recommended by staff that the City Council take the following actions: A. Conduct a public hearing to consider the adoption of the amended resolutions of necessity authorizing the acquisition of Golden State's Claremont Water System and the filing of an amended complaint in the eminent domain lawsuit, including providing all parties interested in the affected property and their attorneys and representatives, an opportunity to be heard on the issues outlined in Section B below; B. Make the following findings in each resolution, the basis for which is described in detail in the attached memorandum from the City Manager: 1. The public interest and necessity require the proposed Project; 2. The Project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury; 3. The property to be acquired is necessary for the Project; 4. The property to be acquired is for a more necessary public use than the use to which the property is appropriated; 5. The requirements of the California Environmental Quality Act have been met; 6. The offer of just compensation has been made to the property owner; Page 6 CITY COUNCIL AGENDA June 23, 2015 Attachment(s): Staff Report Prepared by Tony Ramos Resolution of Necessity for Areas in the City of Claremont Resolution of Necessity for Areas outside the City of Claremont Planning Commission Staff Report and Resolution from March 4, 2014 Staff Report from City Council meeting of November 25, 2014 May 19, 2015 offer to Golden State 16. 2015-16 LANDSCAPE AND LIGHTING DISTRICT ENGINEER’S REPORT Recommendation: Staff recommends that the City Council take public comment, close the public hearing, accept the Engineer's Report, and adopt the resolution setting the Landscape and Lighting District assessments for 2015-16. Attachment(s): Engineer’s Report Resolution June 3, 2015 C&HS Commission Draft Minutes ORDINANCES - None ADMINISTRATIVE ITEMS 17. COOPERATIVE AGREEMENT WITH GOLD LINE AUTHORITY REGARDING THE CONSTRUCTION OF PHASE 2B OF THE PROJECT Recommendation: Staff recommends that the City Council approve the Master Cooperative Agreement with the Metro Gold Line Foothill Extension Construction Authority regarding the construction of Phase 2B of the project and authorize the Mayor to execute the final agreement. Attachment(s): Master Cooperative Agreement with Gold Line Authority CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. COMMISSIONS - One Vacancy Page 7 CITY COUNCIL AGENDA June 23, 2015 ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON TUESDAY, JULY 14, 2015 AT 6:30 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Award of Contract - College Park Landscaping - Award of Contract - City Hall Landscaping - Award of Contract - Shelton Park Landscaping - Appointment/Reappointment of City Commissioners MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JUNE 18, 2015 PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: JUNE 24, 2015