City Council

CLAREMONT CITY COUNCIL MEETING AGENDA City Council Chamber Tuesday 225 Second Street July 12, 2016 Claremont, CA 91711 6:30 PM COUNCILMEMBERS SAM PEDROZA MAYOR JOSEPH M. LYONS COREY CALAYCAY LARRY SCHROEDER OPANYI K. NASIALI CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE & PRESENTATION Shoes That Fit MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS AND ANNOUNCEMENTS Recognition: Isela Grant, for her assistance to the Claremont Police Department Introduction: Julie Medero, Traffic and Transportation Commissioner Presentation: Update on Proposed Interstate 10 Express Lane Construction, by Garry Cohoe, Director of Project Delivery, San Bernardino Associated Governments (SANBAG) CITY MANAGER REPORT PUBLIC COMMENT This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the City Council that ARE NOT LISTED ON THIS AGENDA. Page 2 City Council AGENDA July 12, 2016 Members of the audience will have the opportunity to address the City Council about ALL OTHER ITEMS ON THIS AGENDA at the time those items are considered. Public Comment will be taken for 30 minutes following Ceremonial Matters and will resume later in the agenda if there are speakers who were not given an opportunity to speak because of the 30-minute time restriction. Under the provisions of the Brown Act, the City Council is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The City Council will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Most items have been previously considered by the Council or one or more commissions and/or committees. Only City Councilmembers may pull an item for discussion. Reading of resolutions and ordinances is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. ADOPTION OF A RESOLUTION APPROVING CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt the proposed resolution allowing certain claims and demands specifying the funds out of which the same are to be paid, dated July 1, 2016. Attachment(s): Resolution Approving City Warrant Register dated July 1, 2016 2. CITY COUNCIL MINUTES OF JUNE 28, 2016 Recommendation: Staff recommends that the City Council approve and file the special and regular City Council meeting minutes of June 28, 2016. Attachment(s): Draft City Council Special Meeting Minutes of June 28, 2016 Draft City Council Regular Meeting Minutes of June 28, 2016 3. SCHEDULED VEHICLE REPLACEMENT AGREEMENT Recommendation: Staff recommends that the City Council award a contract to National Auto Fleet Group in the amount of $335,063.77 for the purchase of ten vehicles. Page 3 City Council AGENDA July 12, 2016 4. REQUEST AUTHORITY TO AWARD - PAVEMENT REPAIR PROJECT, C.I.P. 2016-5, FOR REMOVAL AND REPLACEMENT OF DAMAGED AREAS OF ASPHALT ON CLAREMONT BOULEVARD, BETWEEN SIXTH STREET AND FOOTHILL BOULEVARD Recommendation: Staff recommends that the City Council: A. Award the contract for the Pavement Repair Project, C.I.P. No. 2016-5, to All American Asphalt, of Corona, in the amount of $125,200.78, and authorize a 10% contingency in the amount of $12,520.08, for a total of $137,720.86; and B. Appropriate $37,720.86 from the State Gas Tax Fund to complete this project. 5. CONTRACT EXTENSION WITH INLAND URBAN FOREST GROUP FOR CONSULTING ARBORIST AND COMMUNITY SERVICES DEPARTMENT ASSISTANCE Recommendation: Staff recommends that the City Council authorize the City Manager to execute an amendment to the agreement with Inland Urban Forest Group through September 30, 2016, and increase the agreement amount by $30,000, for a total agreement cost of $90,000. Attachment(s): Amendment to Agreement PUBLIC HEARING - None ORDINANCE - None ADMINISTRATIVE ITEM 6. ESTABLISHMENT OF AN AD HOC COMMITTEE TO STUDY TRAIN HORN ISSUES AND QUIET ZONES Recommendation: Staff recommends that the City Council direct staff to: A. Work with the Chair of the Traffic and Transportation Commission in appointing an Ad Hoc Committee, consisting of three Commissioners and staff from the Community Development Department, to study and prepare a report to the City Council on the installation of Quiet Zones at the City's railroad crossings, including a detailed budget for safety measure installations at the crossings and analysis of liability issues, work with associated cities and local agencies on partnerships and cost sharing opportunities, and work as a liaison to community members on the issue of train horns and Quiet Zones; and B. Continue lobbying efforts to get revisions made to the Federal Train Horn Rule in an effort to decrease the train horn requirements associated with at-grade crossings. Attachment(s): 6/23/16 Traffic and Transportation Commission Staff Report Federal Train Horn Rule - City Comment Letter 6/23/16 Traffic and Transportation Commission Minutes CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because Page 4 City Council AGENDA July 12, 2016 of the 30-minute time restriction. MAYOR AND COUNCIL Council Item 7. DESIGNATION OF VOTING DELEGATE FOR THE BUSINESS MEETING TO BE HELD AT THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Recommendation: Staff recommends that the City Council designate a voting delegate for the business meeting to be held at the League of California Cities 2016 Annual Conference. Attachment(s): League of California Cities Correspondence Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. COMMISSIONS - One Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, JULY 26, 2016 AT 6:30 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Foothill Speed Survey - Application for Grant Funds for City Tree Planting - Award of Contract for Pooch Park Landscape Design Services - Appeal of Architectural Commission Decision #16-R06 MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JULY 7, 2016 PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: JULY 13, 2016 Page 5 City Council AGENDA July 12, 2016