City Council

CLAREMONT CITY COUNCIL MEETING AGENDA City Council Chamber Tuesday 225 Second Street September 13, 2016 Claremont, CA 91711 6:30 PM COUNCILMEMBERS SAM PEDROZA MAYOR JOSEPH M. LYONS COREY CALAYCAY LARRY SCHROEDER OPANYI K. NASIALI CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE & PRESENTATION Claremont Sunrise Rotary MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS AND ANNOUNCEMENTS Introductions: Jamie Bumia, Human Services Supervisor, Youth Programs Ian Gray, Arborist Frank DeLeo, Police Commissioner Jed Leano, Community and Human Services Commissioner Presentations: Chamber of Commerce Annual Report, presented by Maureen Aldridge, Chief Executive Officer City of Claremont Comprehensive Financial Report for the Year Ended June 30, 2015 Receipt of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting, presented by Adam Pirrie, Finance Director CITY MANAGER REPORT Page 2 City Council Agenda September 13, 2016 PUBLIC COMMENT This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the City Council that ARE NOT LISTED ON THIS AGENDA. Members of the audience will have the opportunity to address the City Council about ALL OTHER ITEMS ON THIS AGENDA at the time those items are considered. Public Comment will be taken for 30 minutes following Ceremonial Matters and will resume later in the agenda if there are speakers who were not given an opportunity to speak because of the 30-minute time restriction. Under the provisions of the Brown Act, the City Council is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The City Council will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Most items have been previously considered by the Council or one or more commissions and/or committees. Only City Councilmembers may pull an item for discussion. Reading of resolutions and ordinances is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. RESIGNATION OF TRAFFIC AND TRANSPORTATION COMMISSIONER CHARLES GERLACH Recommendation: Staff recommends that the City Council accept with regret the resignation of Traffic and Transportation Commissioner Charles Gerlach. Attachment(s): Resignation of Charles Gerlach 2. ADOPTION OF RESOLUTIONS APPROVING CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt the proposed resolutions allowing certain claims and demands specifying the funds out of which the same are to be paid, dated July 28, August 11, August 25, and September 8, 2016. Attachment(s): Resolution Approving City Warrant Register dated July 28, 2016 Resolution Approving City Warrant Register dated August 11, 2016 Resolution Approving City Warrant Register dated August 25, 2016 Resolution Approving City Warrant Register dated September 8, 2016 3. CITY COUNCIL MINUTES OF JULY 26, 2016 (SPECIAL AND REGULAR) AND AUGUST 11, 2016 (SPECIAL) Recommendation: Staff recommends that the City Council approve and file the special and regular City Council meeting minutes of July 26, 2016, and the special City Council minutes of August 11, 2016. Page 3 City Council Agenda September 13, 2016 Attachment(s): Draft City Council Special Meeting Minutes of July 26, 2016 Draft City Council Regular Meeting Minutes of July 26, 2016 Draft City Council Special Meeting Minutes of August 11, 2016 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTION 10.48.010 OF THE CLAREMONT MUNICIPAL CODE RELATING TO THE SPEED LIMIT ON FOOTHILL BOULEVARD: WEST CITY LIMIT TO EAST CITY LIMIT Recommendation: Staff recommends that the City Council waive further reading and adopt the ordinance approving and adopting the update to the Foothill Boulevard Speed Survey and setting the speed limit on Foothill Boulevard, which maintains the current speed limit between the west City limit and the east City limit. Attachment(s): Ordinance Amending CMC - Foothill Boulevard Speed Limit 5. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL PLANNING SERVICES WITH WILLDAN ENGINEERING Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a contract with Willdan Engineering for professional planning services, beginning September 14, 2016, and ending June 30, 2017, with a not to exceed amount of $100,000 during the initial term of the Agreement, and authorize the City Manager to approve up to two one-year extensions with a not to exceed amount of $120,000 each. Attachment(s): Willdan Engineering Statement of Qualifications 6. AUTHORIZATION TO ENTER INTO PROFESSIONAL SERVICES AGREEMENT WITH SILVER & WRIGHT LLP FOR SPECIAL LEGAL SERVICES Recommendation: Staff recommends that the City Council authorize the City Manager to execute an agreement with Silver & Wright LLP for special legal services in an amount not to exceed $50,000, and appropriate $50,000 from unassigned General Fund balance to fund the cost of services provided under the agreement. 7. AUTHORIZATION TO AMEND EXISTING PROFESSIONAL SERVICES AGREEMENT WITH BLAIS & ASSOCIATES FOR PROFESSIONAL GRANT MANAGEMENT SERVICES Recommendation: Staff recommends that the City Council authorize the City Manager to execute an amendment to the existing Professional Services Agreement with Blais & Associates, increasing the total compensation to $30,066 for 2015-16. Attachment(s): Attachment- Professional Services Agreement Amendment 8. CHAMBER OF COMMERCE ANNUAL REPORT FOR 2015-16 Recommendation: Staff recommends that the City Council review and file the Chamber of Commerce Annual Report for 2015-16. Attachment(s): Chamber Annual Report 15-16 Page 4 City Council Agenda September 13, 2016 9. AMENDMENT TO THE CITY OF CLAREMONT CONFLICT OF INTEREST CODE CONCERNING DESIGNATED OFFICIALS Recommendation: Staff recommends that the City Council adopt the resolution approving and adopting an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974. Attachment(s): Resolution Legislative (blue-lined) version of Proposed Amendments to Conflict of Interest Code 10. CRIME FREE MULTI HOUSING PROGRAM - UPDATE Recommendation: Staff recommends that the City Council receive and file the update to the Crime Free Multi Housing Program. Attachment(s): Crime Data January to June 2016 PUBLIC HEARING Public Hearings will not begin before 7:00 p.m. All speakers will be limited to a total of four (4) continuous minutes, which cannot be delegated. 11. SOUTHWEST SAN JOSE SPECIFIC PLAN LOCATED AT 701, 721, AND 747 S. INDIAN HILL BOULEVARD. APPLICANT - SMART INVESTMENTS, INC. Recommendation: Staff recommends the City Council: A. Adopt the resolution which finds, in light of the whole record, that the project will not have a significant effect on the environment, and adopts the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program; and B. Introduce the ordinance adopting the Southwest San Jose Specific Plan (File #16-SP02) for Specific Plan Area 12 , waive further reading of the ordinance, place it on first reading, and refer it to the City Attorney for not less than five days. Attachment(s): City Council Resolution City Council Ordinance and Specific Plan Resident Comment and Staff Response Unapproved August 2, 2016 Planning Commission Minutes ORDINANCES - None Page 5 City Council Agenda September 13, 2016 ADMINISTRATIVE ITEM 12. 2016 POLICE FACILITY AD HOC COMMITTEE REPORT Recommendation: Staff recommends the City Council: A. Review the recommendations of the Police Facility Ad Hoc Committee and direct staff to proceed on the next phase of planning to prepare a plan for the Public Safety Facility that will provide the needed information to place a GO bond on a future ballot; B. Authorize the City Manager, or his designee, to enter into a contract with WMM Associates in the amount of $250,000 for the preliminary design/engineering/budget for a new Public Safety Facility; C. Appropriate $125,000 from the Impound Lot fund balance for the preliminary design/engineering/budget work to be completed by WMM Associates; D. Appropriate $125,000 from the Equipment and Facility Revolving Reserve for the preliminary design/engineering/budget work to be completed by WMM Associates; E. Direct staff to work with the Colleges to negotiate a contribution from the Colleges; F. Direct staff to continue looking for grants, which could offset the cost of furnishing portions of the Public Safety Facility; G. Direct staff to bring back to the City Council a funding plan for fixtures, furniture and equipment using City funds; and H. Direct staff to bring back a final financing plan and the appropriate resolutions to place a General Obligation (GO) bond on the June 2017 ballot. Attachment(s): Police Facility Ad Hoc Committee’s Report CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. COMMISSIONS - One Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, SEPTEMBER 27, 2016 AT 6:30 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. Page 6 City Council Agenda September 13, 2016 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Award of Contract for March 2017 Election Services - Award of Contract for Indian Hill Medians Phase 2 - Homeless Services Update MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON SEPTEMBER 8, 2016 PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: SEPTEMBER 14, 2016