City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street October 11, 2022 Claremont, CA 91711 6:30 PM COUNCILMEMBERS JED LEANO MAYOR COREY CALAYCAY ED REECE JENNIFER STARK SAL MEDINA Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, and in accordance with State Assembly Bill 361 (2021-2022 Regular Session, codified at California Government Code Section 54953(e)), the following protocols will apply to public participation for the duration of the emergency: The City will allow officials and members of the public to attend and participate in the meeting either in-person or remotely via Zoom Video Communication. This is a hybrid meeting under Assembly Bill 361 (Government Code Section 54953(e)). To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. Members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following methods: OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle. OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk’s office at sdesautels@ci.claremont.ca.us and jcostanza@ci.claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting. OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting. Page 2 City Council Agenda October 11, 2022 OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461, (909) 399-5463, sdesautels@ci.claremont.ca.us, or jcostanza@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to four minutes to speak. Subject to the availability of the remote platform, members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following method: OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. You will be called on in the order received to provide verbal comments for up to four minutes. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Presentations: Safer from Wildfires Framework, by Armine Sargsyan, California Department of Insurance Outreach Analyst Circuit Reliability Report, by Marissa Castro, Southern California Edison New Commissioner Introduction: Miles Bennett, Architectural Commission FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming: Veterans Day, November 11, 2022 Page 3 City Council Agenda October 11, 2022 MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. Page 4 City Council Agenda October 11, 2022 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated September 29, 2022. Attachment(s): Resolution Approving City Warrant Register Dated September 29, 2022 2. CITY COUNCIL MINUTES OF SEPTEMBER 27, 2022 (SPECIAL AND REGULAR) Recommendation: Staff recommends that the City Council approve and file the special and regular City Council meeting minutes of September 27, 2022. Attachment(s): Draft Special Meeting Minutes of September 27, 2022 Draft Regular Meeting Minutes of September 27, 2022 3. RESOLUTION RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC Recommendation: Staff recommends that the City Council, in consideration of the ongoing state of emergency due to the COVID-19 pandemic, and existing public health orders, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC. Attachment(s): Resolution Reconfirming Emergency 4. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a one-year agreement with All City Management Services for crossing guard services, effective July 1, 2022, in an amount not-to-exceed $96,588. 5. HISTORICAL PROPERTY (MILLS ACT) AGREEMENT #22-MA02 BETWEEN THE CITY OF CLAREMONT AND LISA GELLER, PROPERTY OWNER OF 1089 OXFORD AVENUE Recommendation: Staff recommends that the City Council approve a Historical Property (Mills Act) Agreement between the City of Claremont and Lisa Geller, property owner of 1089 Oxford Avenue. Attachment(s): Draft Mills Act Contract Calculations of Reduced Property Taxes City Council Resolution 2012-75 Register Listing Scheduled Improvement Plan Photos and Character Defining Features September 28, 2022 Architectural Commission Resolution Page 5 City Council Agenda October 11, 2022 6. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH WILLDAN FINANCIAL SERVICES TO PREPARE A COST ALLOCATION PLAN AND USER FEE STUDY (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council authorize the City Manager to enter into an agreement with Willdan Finance Services in an amount not to exceed $36,985 for the preparation of a Cost Allocation Plan and User Fee Study. PUBLIC HEARINGS - None ORDINANCE 7. TENANT PROTECTION ORDINANCES - ADOPTION OF A TEMPORARY URGENCY ORDINANCE AND FIRST READING AND INTRODUCTION OF A PERMANENT ORDINANCE RELATING TO “JUST CAUSE” EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF CLAREMONT; AND ADOPTION OF A TEMPORARY URGENCY ORDINANCE RELATING TO RENT STABILIZATION FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF CLAREMONT (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council: A. Consider adopting AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ENACTED PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 36934 AND 36937 TEMPORARILY ADDING CHAPTER 8.34 ("JUST CAUSE FOR EVICTION") TO TITLE 8 ("HEALTH AND SAFETY") OF THE CLAREMONT MUNICIPAL CODE, PROHIBITING THE TERMINATION OF CERTAIN RESIDENTIAL TENANCIES WITHOUT "JUST CAUSE" IN THE CITY OF CLAREMONT (requires a four-fifths vote); B. Consider approving the first reading and introduction of AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA ADDING CHAPTER 8.34 ("JUST CAUSE FOR EVICTION") TO TITLE 8 ("HEALTH AND SAFETY") OF THE CLAREMONT MUNICIPAL CODE, PROHIBITING THE TERMINATION OF CERTAIN RESIDENTIAL TENANCIES WITHOUT "JUST CAUSE" IN THE CITY OF CLAREMONT (requires a simple majority vote); and C. Consider adopting AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ENACTED PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTIONS 36934 AND 36937 TEMPORARILY ADDING CHAPTER 8.36 ("RESIDENTIAL RENT STABILIZATION") TO TITLE 8 ("HEALTH AND SAFETY") OF THE CLAREMONT MUNICIPAL CODE, TO LIMIT INCREASES IN RENT FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF CLAREMONT (requires a four-fifths vote). Attachment(s): No Fault Eviction Urgency Ordinance No Fault Eviction Permanent Ordinance Rent Stabilization Urgency Ordinance Page 6 City Council Agenda October 11, 2022 ADMINISTRATIVE ITEM 8. 2021-22 GENERAL FUND FINANCIAL UPDATE (UNAUDITED) Recommendation: Staff recommends that the City Council: A. Allocate and appropriate $1.50 million of the 2021-22 General Fund surplus for an additional discretionary payment to CalPERS to pay down the unfunded liability on the City's employee pension plans; B. Allocate $1.50 million of the 2021-22 General Fund surplus for a contribution to fund the City's Section 115 Pension Trust; C. Allocate $1.55 million of the 2021-22 General Fund surplus to the City's Operating and Environmental Emergency Reserve; and D. Allocate $170,000 or any remaining 2021-22 General Fund surplus after completion of the annual audit to the City's Equipment and Facility Revolving Reserve. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS - One Architectural Commission Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, OCTOBER 25, 2022, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Claremont-Mudd-Scripps Women’s Tennis Team 2022 NCAA Division III National Champions Resolution Approving Warrants Dated October 13, 2022 Draft City Council Minutes of October 11, 2022 Resolution Reconfirming State of Emergency Due to COVID Quarterly Investment Report – Quarter Ending September 30, 2022 Quarterly Financial Update – September 30, 2022 Motorola Radio and Dispatch Console Purchase Appeal of Architectural Commission Decision #21-A07 (330 and 336 Harrison Avenue) MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. Page 7 City Council Agenda October 11, 2022 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON OCTOBER 6, 2022, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: October 12, 2022