City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street May 23, 2023 Claremont, CA 91711 6:30 PM COUNCILMEMBERS ED REECE MAYOR COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Meetings are open to the public for in-person attendance or remotely via Zoom. Should Zoom be disrupted, the in-person meeting will continue unless one or more Councilmembers are attending the meeting remotely pursuant to Assembly Bill 2449. To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. Public comment may be provided by one of the following methods. Each speaker will be given up to four minutes to provide their comment. OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle. OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk’s office at sdesautels@ci.claremont.ca.us and jcostanza@ci.claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting. OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting. OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461 or (909) 399-5463. You will be called during consideration of the item you are interested in. Page 2 City Council Agenda May 23, 2023 OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved. CALL TO ORDER THE MEETING OF THE CITY COUNCIL REMOTE PARTICIPATION REQUEST PURSUANT TO ASSEMBLY BILL 2449 If a member of the legislative body is attending pursuant to Assembly Bill 2449 and Zoom is disrupted, the meeting will be suspended until Zoom can be restored. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Announcements: Claremont Helen Renwick Library Updates FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming Memorial Day, May 29, 2023 MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointment s. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Page 3 City Council Agenda May 23, 2023 Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated May 11, 2023. Attachment(s): Resolution Approving City Warrant Register Dated May 11, 2023 2. CITY COUNCIL MINUTES OF MAY 9, 2023 (SPECIAL AND REGULAR) Recommendation: Staff recommends that the City Council approve and file the special and regular City Council meeting minutes of May 9, 2023. Attachment(s): Draft Special Meeting Minutes of May 9, 2023 Draft Regular Meeting Minutes of May 9, 2023 Page 4 City Council Agenda May 23, 2023 3. SANITATION AND SEWER RATE INCREASE OF 3.0 PERCENT BASED UPON THE CONSUMER PRICE INDEX FROM MARCH 2022 TO MARCH 2023, EFFECTIVE JULY 1, 2023 (FUNDING SOURCE: SANITATION AND SEWER FUNDS) Recommendation: Staff recommends that the City Council receive and file the report. Attachment(s): Sanitation and Sewer Fee Summary 2023-24 Excerpt from the Draft 05-03-23 CHS Commission Minutes 4. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH INNOVATION PAINTING, INC. FOR THE ALEXANDER HUGHES COMMUNITY CENTER PAINTING PROJECT AND APPROPRIATION OF ADDITIONAL FUNDS (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to enter into an agreement with Innovation Painting, Inc. in the amount of $35,000 for the painting of the Alexander Hughes Community Center and authorize a ten percent contingency in the amount of $3,500, for a total not-to-exceed amount of $38,500; and B. Appropriate an additional $17,000 from the Equipment and Facility Revolving Reserve to fully fund the cost of the project, including contingency. 5. AUTHORIZATION TO AMEND EXISTING CONTRACTS AND APPROPRIATION OF ADDITIONAL FUNDING FOR THE BUS SHELTER ENHANCEMENT PROJECT (FUNDING SOURCES: GRANT FUNDS, PROPOSITION A FUND, AND PROPOSITION C FUND) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to execute an amendment to the existing contract with Tolar Manufacturing, Inc., increasing compensation by $46,667.42, for a total contract amount of $564,260.32; B. Authorize the City Manager to execute an amendment to the existing contract with Green Giant Landscape, Inc., increasing compensation by $10,090.20, for a total amount of $318,090.20; C. Authorize the City Manager to execute an amendment to the existing contract with JBohn Associates, increasing compensation by $10,000, for a total contract amount of $22,500; and D. Appropriate $464,434.62 from the Proposition A Fund to cover the portion of the project originally allocated for FTA funding, as well as for unanticipated project expenses. 6. RELEASE OF SUBDIVISION IMPROVEMENT BOND FOR FINAL TRACT MAP NO. 71420. APPLICANT - WILLIAM LYONS HOMES LLC, AN ENTITY OF TAYLOR MORRISON, INC. Recommendation: Staff recommends that the City Council release the performance bond for Final Tract Map No. 71420. Attachment(s): Tract Map No. 71420 Page 5 City Council Agenda May 23, 2023 7. ADOPTION OF A RESOLUTION DETERMINING AND ESTABLISHING THE 2023-24 APPROPRIATIONS LIMIT IN THE AMOUNT OF $50,381,914 Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24. Attachment(s): Resolution Determining and Establishing the Appropriations Limit Appropriations Limit Calculation 8. SECOND READING AND ADOPTION OF AN ORDINANCE IMPOSING HEIGHTENED TENANT PROTECTIONS FOR JUST CAUSE EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF CLAREMONT (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council: A. Waive further reading and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADDING CHAPTER 8.34 ("JUST CAUSE FOR EVICTION") TO TITLE 8 ("HEALTH AND SAFETY") OF THE CLAREMONT MUNICIPAL CODE, PROHIBITING THE TERMINATION OF CERTAIN RESIDENTIAL TENANCIES WITHOUT "JUST CAUSE" IN THE CITY OF CLAREMONT; and B. Determine that the ordinance is not subject to environmental review and exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): “Just Cause Eviction” Ordinance PUBLIC HEARINGS - None ORDINANCES - None ADMINISTRATIVE ITEM 9. RESOLUTION UPDATING THE FEE SCHEDULE FOR THE INCLUSIONARY HOUSING IN-LIEU FEE (FUNDING SOURCE: INCLUSIONARY HOUSING FUND) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, UPDATING THE FEE SCHEDULE FOR THE INCLUSIONARY HOUSING IN-LIEU FEE PURSUANT TO CHAPTER 16.036 OF THE CLAREMONT MUNICIPAL CODE. Attachment(s): Resolution Updating Fee Schedule for Inclusionary Housing In-Lieu Fee Inclusionary Housing Ordinance No. 2021-04 City of Claremont - Inclusionary Housing: In-Lieu Fee Analysis CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. Page 6 City Council Agenda May 23, 2023 COMMISSIONS One Architectural Commission Vacancy One Planning Commission Vacancy Two Upcoming Public Art Committee Vacancies Various Upcoming End-of-Term Vacancies ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, JUNE 13, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Appointments/Reappointments - Public Art Committee City Warrant Register Dated May 25, 2023 Draft City Council Meeting Minutes of May 23, 2023 Award of Contract - Urban Forest Management Services Award of Contract - Cahuilla Park Walkway Repairs Renewal of Contract - Granicus LACDA Cooperation Agreement 2024-26 Block Grant Program Qualification Period Agreement - Seismic and Engineering Services Award of Contract - Sewer Rehabilitation Project Phase 5 Award of Contract - Sanitation Automated Containers Resolution Authorizing TDA/STA Claims Submittal Award of Contract - Sanitation Truck Purchase Landscape and Lighting District Public Hearing Shared Mobility Ordinance Diversity, Equity, and Inclusion Consultant Findings Report American Rescue Plan Act E-Bicycle Program Long Range Financial Plan and Reserve Policy Update MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. Page 7 City Council Agenda May 23, 2023 I, JAMIE COSTANZA, DEPUTY CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON MAY 18, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: May 24, 2023