City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street June 27, 2023 Claremont, CA 91711 6:30 PM COUNCILMEMBERS ED REECE MAYOR COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Meetings are open to the public for in-person attendance or remotely via Zoom. Should Zoom be disrupted, the in-person meeting will continue unless one or more Councilmembers are attending the meeting remotely pursuant to Assembly Bill 2449. To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. Public comment may be provided by one of the following methods. Each speaker will be given up to four minutes to provide their comment. OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle. OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk’s office at sdesautels@ci.claremont.ca.us and jcostanza@ci.claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting. OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting. OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461 or (909) 399-5463. You will be called during consideration of the item you are interested in. Page 2 City Council Agenda June 27, 2023 OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved. CALL TO ORDER THE MEETING OF THE CITY COUNCIL REMOTE PARTICIPATION REQUEST PURSUANT TO ASSEMBLY BILL 2449 If a member of the legislative body is attending pursuant to Assembly Bill 2449 and Zoom is disrupted, the meeting will be suspended until Zoom can be restored. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Presentation: Los Angeles County Public Works Update on Recent Storm Season and Storm Water Capture, by Eric Batman, P.E., Senior Civil Engineer Announcement: Standing Helen Renwick Library Update FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming: Fourth of July MAYOR AND COUNCIL Council Item 1. APPOINTMENTS AND REAPPOINTMENT TO THE PUBLIC ART COMMITTEE Recommendation: The City Council Ad Hoc Selection Committee recommends that the City Council appoint Douglas Pearsall and Anthony Acock, and reappoint Francine Baker to the Public Art Committee, each for a term to expire August 31, 2027. Page 3 City Council Agenda June 27, 2023 Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 2. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated June 22, 2023. Attachment(s): Resolution Approving City Warrant Register Dated June 22, 2023 Page 4 City Council Agenda June 27, 2023 3. CITY COUNCIL MINUTES OF JUNE 13, 2023 (REGULAR) Recommendation: Staff recommends that the City Council approve the regular City Council meeting minutes of June 13, 2023. Attachment(s): Draft Regular Meeting Minutes of June 13, 2023 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING TITLE 5 OF THE CLAREMONT MUNICIPAL CODE: (A) REPEALING SECTION 5.52.100 TITLED “TERM OF PILOT PROGRAM” AND (B) CONVERTING THE EXISTING THREE-YEAR SHARED MOBILITY PROGRAM INTO A PERMANENT SHARED MOBILITY PROGRAM Recommendation: Staff recommends that the City Council waive further reading and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING AN AMENDMENT TO TITLE 5 OF THE CLAREMONT MUNICIPAL CODE REPEALING SECTION 5.52.100 TITLED "TERM OF PILOT PROGRAM" TO CONVERT THE EXISTING THREE-YEAR SHARED MOBILITY PILOT PROGRAM INTO A PERMANENT SHARED MOBILITY PROGRAM FOR THE SHARED MOBILITY SYSTEMS AND DEVICES, SUCH AS BICYCLES, E-BIKES, AND ELECTRIC SCOOTERS. Attachment(s): Shared Mobility Ordinance Deletion of CMC Section 5.52.100 5. ADOPTION OF A RESOLUTION ADOPTING THE CITY OF CLAREMONT AND POMONA VALLEY TRANSPORTATION AUTHORITY JOINT ZERO-EMISSION BUS ROLLOUT PLAN (FUNDING SOURCE: TRANSPORTATION FUND) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING THE CITY OF CLAREMONT AND POMONA VALLEY TRANSPORTATION AUTHORITY JOINT ZERO-EMISSION BUS ROLLOUT PLAN. Attachment(s): Resolution - ZEB Rollout Plan ZEB Rollout Plan Excerpt from the Draft 06-12-23 Sustainability Committee Meeting Minutes Excerpt from the 06-14-23 PVTA Board Meeting Minutes 6. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH RISHA ENGINEERING FOR SEISMIC RETROFIT AND STRUCTURAL ENGINEERING SERVICES (FUNDING SOURCE: GENERAL FUND AND GENERAL CAPITAL PROJECTS FUND) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to enter into an agreement with Risha Engineering for seismic retrofit and structural engineering services for $103,000, and authorize a ten percent contingency of $10,300, for a total contract amount of $113,300; and B. Appropriate $94,092.35 from the unassigned General Fund balance to fully fund the project. Page 5 City Council Agenda June 27, 2023 7. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a one-year agreement with All City Management Services for crossing guard services, effective July 1, 2023, in an amount not-to-exceed $109,728. 8. AUTHORIZATION TO ENTER INTO A MAINTENANCE AGREEMENT WITH PULSIAM (FORMERLY HITECH SYSTEMS INC.) FOR COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT SYSTEM, AND MOBILE DATA COMMUNICATIONS SOFTWARE FOR 2023-24 (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a one-year maintenance agreement with Pulsiam in the amount of $87,461.57 for Computer Aided Dispatch, Records Management System, and Mobile Data Communications software for 2023-24. 9. ADOPTION OF A RESOLUTION AUTHORIZING THE SUBMITTAL OF 2022-23 TRANSPORTATION DEVELOPMENT ACT ARTICLE 4, STATE TRANSIT ASSISTANCE, AND SENATE BILL 1 STATE OF GOOD REPAIR CLAIM FORMS TO RECEIVE TRANSIT CAPITAL AND OPERATING FUNDS TO FUND THE CLAREMONT DIAL-A-RIDE SERVICE (FUNDING SOURCE: TRANSPORTATION DEVELOPMENT ACT, STATE TRANSIT ASSISTANCE, AND SB1 STATE OF GOOD REPAIR FUNDS) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF 2022-23 TRANSPORTATION DEVELOPMENT ACT ARTICLE 4, STATE TRANSIT ASSISTANCE, AND SENATE BILL 1 STATE OF GOOD REPAIR CLAIMS FORMS TO RECEIVE TRANSIT CAPITAL AND OPERATING FUNDS. Attachment(s): Resolution Authorizing Submittal 10. LOT LINE ADJUSTMENT (FILE #23-LL01) AFFECTING 198 WEST RADCLIFFE DRIVE (APN 8306-003-043), UNADDRESSED LOT (APN 8306-003-044), AND 102 WEST RADCLIFFE DRIVE (APN 8306-003-020). APPLICANTS - THE CLAREMONT COLLEGES, INC., DONNA BERNARD, AND STEVEN & PRAPHALSAI MESSNER Recommendation: Staff recommends that the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT (FILE #23-LL01) AFFECTING 198 WEST RADCLIFFE DRIVE (APN 8306-003-043), UNADDRESSED LOT (APN 8306-003-044), AND 102 WEST RADCLIFFE DRIVE (APN 8306-003-020). APPLICANTS - THE CLAREMONT COLLEGES, INC, DONNA BERNARD, AND STEVEN & PRAPHALSAI MESSNER; and B. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Page 6 City Council Agenda June 27, 2023 Attachment(s): Resolution Approving Lot Line Adjustment #23-LL01 Legal Descriptions and Map of Parcels Prior to Lot Line Adjustment PUBLIC HEARINGS Public Hearings will not begin before 7:00 p.m. Each speaker providing public comment will be allowed four (4) continuous minutes to speak, which cannot be delegated. 11. ADOPTION OF A RESOLUTION APPROVING THE REVISED DELINQUENT SANITATION ACCOUNT REPORT OF JUNE 27, 2023, ORDERING THE PLACEMENT OF LIENS UPON REAL PROPERTY FOR THE UNPAID SANITATION AND SEWER MAINTENANCE FEES REPORTED DELINQUENT Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING THE REVISED DELINQUENT SANITATION ACCOUNT REPORT OF JUNE 27, 2023, ORDERING THE PLACEMENT OF LIENS UPON REAL PROPERTY FOR THE UNPAID SANITATION AND SEWER MAINTENANCE FEES REPORTED DELINQUENT. Attachment(s): 2023 Sanitation Lien Resolution 12. ADOPTION OF A RESOLUTION APPROVING A NEW CITYWIDE USER FEE SCHEDULE AND AUTOMATIC ANNUAL COST OF LIVING FEE INCREASES (FUNDING SOURCE: VARIOUS FUNDS) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING A NEW CITYWIDE USER FEE SCHEDULE AND AUTOMATIC ANNUAL COST OF LIVING FEE INCREASES. Attachment(s): Resolution Fully Burdened Hourly Rates User Fee Study ORDINANCES - None ADMINISTRATIVE ITEMS - None CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS - One Architectural Commission Vacancy One Planning Commission Vacancy Various Upcoming End-of-Term Vacancies Page 7 City Council Agenda June 27, 2023 ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON JULY 11, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Resolution Approving City Warrants Dated July 6, 2023 Draft City Council Meeting Minutes of June 27, 2023 Cancellation of August Regular City Council Meetings Award of Contract for Residential Street Resurfacing Award of Contract for Economic Development/Commerical Real Estate Brokerage Consulting Services Housing Element Update MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JUNE 22, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: JUNE 28, 2023