City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street January 23, 2024 Claremont, CA 91711 6:30 PM COUNCILMEMBERS SAL MEDINA MAYOR JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: sdesautels@ci.claremont.ca.us, jcostanza@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us. For assistance, comments, or more information please contact the City Clerk’s Office: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE Page 2 City Council Agenda January 23, 2024 MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Presentation: Claremont Police Foundation Announcement: Claremont Helen Renwick Library Updates Staff Introduction: Kelly Love, Special Events Program Coordinator FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming New Year’s Day, January 1, 2024 Martin Luther King Jr. Day, January 15, 2024 MAYOR AND COUNCIL Council Item 1. APPOINTMENT OF A MEMBER TO THE ARCHITECTURAL COMMISSION AND TO THE SUSTAINABILITY COMMITTEE Recommendation: The outgoing City Council Ad Hoc Nominating Committee recommends the City Council: A. Transfer Ken Zimmerman's Commission appointment from the Planning Commission to the Architectural Commission for a term to commence immediately, and expire August 31, 2027, thereby creating a vacancy on the Planning Commission; and B. Appoint David Hines to the Sustainability Committee, for a term to commence February 1, 2024, and expire January 31, 2028. Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. Page 3 City Council Agenda January 23, 2024 CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 2. ADOPTION OF A RESOLUTION APPROVING CITY WARRANT REGISTERS Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYIING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated January 18, 2024. Attachment(s): Resolution Approving City Warrant Register Dated January 18, 2024 3. CITY COUNCIL MINUTES OF JANUARY 9, 2024 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of January 9, 2024. Attachment(s): Draft Regular Meeting Minutes of January 9, 2024 4. APPROVAL OF FINAL PARCEL MAP NO. 84006 - 4358 VIA PADOVA Recommendation: Staff recommends the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING FINAL PARCEL MAP NO. 84006; and B. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): Resolution Final Map Page 4 City Council Agenda January 23, 2024 5. AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH MAIN STREET SIGNS TO INCREASE COMPENSATION FOR TRAFFIC CONTROL AND REGULATORY SIGN SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to execute an amendment to the existing agreement with Main Street Signs, increasing compensation by $20,000, for a total not-to-exceed contract amount of $43,000 for the current term of the agreement for traffic control and regulatory sign services; and B. Appropriate $20,000 from the unassigned General Fund balance to fully fund the agreement. 6. AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH FIRST CLASS HEATING AND AIR CONDITIONING, INC. TO INCREASE COMPENSATION FOR HEATING, VENTILATION, AND AIR CONDITIONING MAINTENANCE SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to execute an amendment to the existing agreement with First Class Heating and Air Conditioning, Inc., increasing compensation by $60,000, for a total not-to-exceed contract amount of $160,700 in the current term of the agreement for HVAC maintenance services; and B. Appropriate $60,000 from the unassigned General Fund balance to fully fund the agreement. 7. AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH BEAR ELECTRICAL SOLUTIONS TO INCREASE COMPENSATION FOR ON-CALL ELECTRICAL SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to execute an amendment to the existing agreement with Bear Electrical Solutions, increasing compensation by $70,000, for a total not-to-exceed contract amount of $151,000 in the third year of the agreement for on-call electrical services; and B. Appropriate $70,000 from the unassigned General Fund balance to fully fund the agreement. 8. INVESTMENT REPORT - QUARTER ENDING DECEMBER 31, 2023 Recommendation: Staff recommends the City Council receive and accept the Investment Report for the quarter ending December 31, 2023. Attachment(s): Quarterly Investment Report PUBLIC HEARINGS - None ORDINANCES - None Page 5 City Council Agenda January 23, 2024 ADMINISTRATIVE ITEM 9. ANNUAL HOTEL/MOTEL ORDINANCE REPORT FOR CALENDAR YEAR 2023 Recommendation: Staff recommends that the City Council receive and file the Annual Hotel/Motel Ordinance Report for calendar year 2023. Attachment(s): Hotel-Motel Ordinance Quarterly Report 1 Quarterly Report 2 Quarterly Report 3 Quarterly Report 4 Planning Commission Minutes of 3-21-23 Planning Commission Minutes of 9-19-23 Planning Commission Minutes of 10-17-23 Planning Commission Minutes of 12-05-23 CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS/COMMITTEES One Architectural Commission Vacancy (Appointment Pending) One Community and Human Services Commission Vacancy One Public Art Committee Vacancy One Traffic and Transportation Commission Vacancy Two Sustainability Committee Vacancies (One Appointment Pending) ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, FEBRUARY 13, 2024, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A SPECIAL CITY COUNCIL PRIORITIES PLANNING WORKSHOP MEETING WILL BE HELD ON SATURDAY, JANUARY 27, 2024. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items City Council Priorities Workshop - Saturday, January 27, 2024, 9 am Appointments to Various City Commissions/Committees Adoption of Resolution Approving City Warrant Register Dated February 1, 2024 Approval of City Council Meeting Minutes of January 23, 2024 Regular Meeting Page 6 City Council Agenda January 23, 2024 Approval of City Council Meeting Minutes of January 27, 2024 Priorities Planning Workshop Annexation of Single Family Residence into Sanitation District 21 for Sanitary Sewer Disposal Community Development Block Grant Budget 2023-24 Mid-Year Budget Report IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON JANUARY 18, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: January 24, 2024