City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street April 09, 2024 Claremont, CA 91711 6:30 PM COUNCILMEMBERS SAL MEDINA MAYOR JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: sdesautels@ci.claremont.ca.us, jcostanza@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us. For assistance, comments, or more information please contact the City Clerk’s Office: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE Page 2 City Council Agenda April 9, 2024 MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Announcement: Claremont Helen Renwick Library Updates FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming - None MAYOR AND COUNCIL Council Items - None Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT CITY ATTORNEY REPORT Tenant Preference Ordinances (Government Code Section 7061) PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. Page 3 City Council Agenda April 9, 2024 CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 1. RESIGNATION OF SUSTAINABILITY COMMITTEE MEMBER SUSAN SCHENK Recommendation: Staff recommends the City Council accept with regret the resignation of Susan Schenk from the Sustainability Committee effective immediately. Attachment(s): Resignation of Sustainability Committee Member Susan Schenk 2. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated March 28, 2024. Attachment(s): Resolution Approving City Warrant Register Dated March 28, 2024 3. CITY COUNCIL MINUTES OF MARCH 26, 2024 (SPECIAL AND REGULAR) Recommendation: Staff recommends the City Council approve the special and regular City Council meeting minutes of March 26, 2024. Attachment(s): Draft Special Meeting Minutes of March 26, 2024 (Supervisor Barger) Draft Special Meeting Minutes of March 26, 2024 (Closed Session) Draft Regular Meeting Minutes of March 26, 2024 4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CLAREMONT MUNICIPAL CODE: CULTURAL RESOURCES PRESERVATION ORDINANCE (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Waive further reading and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING AMENDMENTS TO TITLE 2 AND TITLE 16 OF THE CLAREMONT MUNICIPAL CODE TO: AMEND CHAPTER 2.42 TO RENAME THE ARCHITECTURAL COMMISSION TO BE THE ARCHITECTURAL AND PRESERVATION COMMISSION AND MODIFY ITS DUTIES; DELETE SECTION 15.04.020.B AND RENUMBER THE REMAINING SUBSECTIONS; AMEND CHAPTERS 16.300 TITLED "ARCHITECTURAL REVIEW" AND 16.301 TITLED "BUILDING CONSERVATION/DEMOLITION"; ADD A NEW CHAPTER 16.302 TITLED "CULTURAL RESOURCES PRESERVATION"; AND AMEND CHAPTER 16.321 TITLED "APPEALS AND COUNCIL REVIEW"; and B. Find this item is exempt from further environmental review under the California Environmental Quality Act (CEQA). Page 4 City Council Agenda April 9, 2024 Attachment(s): Draft Cultural Resources Preservation Ordinance 5. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH DUNBAR ARCHITECTURE TO INCREASE COMPENSATION FOR ARCHITECTURAL DESIGN AND CONSULTING SERVICES FOR THE CLAREMONT POLICE DEPARTMENT WOMEN’S LOCKER ROOM FACILITY PROJECT (FUNDING SOURCE: EQUIPMENT AND FACILITY REVOLVING RESERVE) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to amend the existing agreement with Dunbar Architecture to increase compensation by $75,929, for a total agreement amount of $265,986, for architectural design and consulting services for the Claremont Police Department Women's Locker Room Facility Project; and B. Appropriate $75,929 from the Equipment and Facility Revolving Reserve to fully fund the agreement. 6. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH BLAIS & ASSOCIATES TO INCREASE COMPENSATION FOR GRANT RESEARCH AND MANAGEMENT SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the City Manager to execute an amendment to the existing Professional Services Agreement with Blais & Associates adding $15,000 in compensation for fiscal year 2023-24, increasing the total agreement not-to-exceed amount to $40,000. 7. AUTHORIZATION TO AMEND THE EXISTING LEGAL SERVICES AGREEMENT WITH RUTAN & TUCKER, LLP (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the Mayor to sign the proposed First Amendment to the Legal Services Agreement between the City of Claremont and Rutan & Tucker, LLP for professional legal services updating Section 3.3 of the Agreement. Attachment(s): Proposed First Amendment to Legal Services Agreement 8. CLAREMONT TOURISM BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council receive and file the Claremont Tourism Business Improvement District Annual Report. Attachment(s): 2023 CTBID Annual Report 2023 CTBID Annual Budget Page 5 City Council Agenda April 9, 2024 9. CITY OF CLAREMONT ANNUAL AUDITED FINANCIAL REPORTS FOR THE YEAR ENDED JUNE 30, 2023 Recommendation: Staff recommends the City Council receive and file the following letters and financial reports for the year ended June 30, 2023: A. Annual Comprehensive Financial Report (ACFR); B. Transportation Fund Financial Statements; C. Housing Successor Agency Fund Statements; D. Area Agency on Aging (Senior Nutrition Program) Financial Statements; and E. Letters: GANN Limit Calculation, Statement on Auditing Standards (SAS) 114 Letter, and Internal Controls Letter. Attachment(s): Annual Comprehensive Financial Report (ACFR) Transportation Fund Financial Statements Housing Successor Agency Fund Statements Area Agency on Aging (Senior Nutrition Program) Financial Statements Letters 10. AUTHORIZATION TO AMEND THE CITY MANAGER EMPLOYMENT AGREEMENT TO EXTEND THE TERM (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the Mayor to sign the proposed Second Amendment to the City Manager Employment Agreement between the City of Claremont and Adam Pirrie. Attachment(s): Proposed Second Amendment to City Manager Employment Agreement 11. RESOLUTION APPROVING A ONE-TIME MERIT AWARD FOR THE CITY MANAGER (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING A MERIT AWARD FOR EXCELLENT CITY MANAGER PERFORMANCE. Attachment(s): Resolution Approving One-Time Merit Bonus PUBLIC HEARINGS - None ORDINANCE 12. ORDINANCE AMENDING CHAPTER 3.15 OF THE CLAREMONT MUNICIPAL CODE REGARDING PURCHASING AND BIDDING REGULATIONS AND THE CITY MANAGER’S PURCHASING AUTHORITY Recommendation: Staff recommends the City Council introduce for first reading, and that reading be by title only, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AMENDING CHAPTER 3.15 OF THE CLAREMONT MUNICIPAL CODE REGARDING PURCHASING AND BIDDING REGULATIONS AND THE CITY MANAGER'S PURCHASING AUTHORITY. Page 6 City Council Agenda April 9, 2024 ADMINISTRATIVE ITEMS - NONE CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS/COMMITTEES One Police Commission Vacancy One Traffic and Transportation Commission Vacancy One Sustainability Committee Vacancy One Public Art Committee Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, APRIL 23, 2024, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Resolution Approving City Warrants Dated April 11, 2024 - City Council Regular Meeting Minutes of April 9, 2024 - Quarterly Investment Report - Quarterly Financial Report - Adoption of SB 1 Project Resolution - Final Tract Map for 1030 W. Foothill Boulevard - Approval of City Council 2024-26 Priorities and Objectives - Temporary Housing Stabilization and Relocation Program Guidelines Modification and Allocation of Additional Funding - Oak Park Cemetery Expansion Phase 3 Conceptual Design IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON APRIL 4, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: April 10, 2024