City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street March 25, 2025 Claremont, CA 91711 6:30 PM COUNCILMEMBERS COREY CALAYCAY MAYOR JED LEANO ED REECE JENNIFER STARK SAL MEDINA Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: cityclerk@claremontca.gov. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.claremontca.gov. For assistance, comments, or more information please contact the City Clerk’s Office: email: cityclerk@claremontca.gov; phone: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE Page 2 City Council Agenda March 25, 2025 ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Announcement: Claremont Helen Renwick Library Updates FEDERAL HOLIDAYS MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.claremontca.gov/Government/City-Council/Council-Appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. Page 3 City Council Agenda March 25, 2025 CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated March 13, 2025. Attachment(s): Resolution Approving City Warrant Register Dated March 13, 2025 2. CITY COUNCIL MINUTES OF MARCH 11, 2025 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of March 11, 2025. Attachment(s): Draft Regular Meeting Minutes of March 11, 2025 3. HOUSING ELEMENT - 2024 ANNUAL PROGRESS REPORT (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council approve the 2024 Housing Element Annual Progress Report. Attachment(s): 2024 Housing Element Annual Progress Report 4. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - BUDGET AMENDMENT FOR 2024-25 (FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT FUND) Recommendation: Staff recommends the City Council appropriate $65,785 in the unallocated Community Development Block Grant program balance to the Housing Rehabilitation and Energy Efficiency Grant Program and $50,000 to the Job Creation and Business Incentive Program, and authorize staff to allocate any new funds proportionally as necessary. 5. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH RINCON CONSULTANTS, INC. FOR COMPLETION OF THE GENERAL PLAN SAFETY ELEMENT (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to enter into a professional services agreement with Rincon Consultants, Inc. for completion of the General Plan Safety Element in the amount of $60,830, including a ten percent contingency in the amount of $6,083, for a total not to exceed agreement of $66,913; and B. Appropriate $66,913 from the unassigned General Fund balance to fully fund the agreement. Attachment(s): Revised Proposal to Add Evacuation Services to the Safety Element Update Page 4 City Council Agenda March 25, 2025 6. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH HOUSEAL LAVIGNE TO INCREASE COMPENSATION FOR COMPLETION OF THE 6TH CYCLE HOUSING ELEMENT UPDATE (FUNDING SOURCE: GENERAL FUND AND HOUSING AND COMMUNITY DEVELOPMENT GRANTS) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to execute an amendment to the professional services agreement with Houseal Lavigne, increasing compensation by $27,537 for a total not to exceed amount of $477,484 for the completion of the Claremont Housing Element for the 6th Cycle (2021-2029); and B. Appropriate $27,537 from the unassigned General Fund balance to fully fund the agreement. 7. UTILITY BOX PAINTING PROJECT PHASE THREE ARTIST SELECTION (FUNDING SOURCE: PUBLIC ART FUND) Recommendation: Staff recommends the City Council: A. Approve the Phase Three Utility Box Painting Project and Artist Selection as recommended by the Public Art Committee; and B. Appropriate $7,750 from the Public Art Fund to fully fund the project. Attachment(s): Utility Box Design Selections Phase Three Phase Three Utility Box Locations 8. AUTHORIZATION TO AMEND THE EXISTING AGREEMENT WITH WEST COAST ARBORISTS, INC. TO INCREASE COMPENSATION FOR URBAN FOREST MAINTENANCE SERVICES (FUNDING SOURCE: LANDSCAPE AND LIGHTING DISTRICT FUND AND GENERAL FUND) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to execute an amendment to the existing urban forest maintenance agreement with West Coast Arborists, Inc., adding $90,000 in compensation to account for their response to the windstorm of January 2025; and B. Appropriate $90,000 from the unassigned General Fund balance to fully fund the cost of WCA's response to the wind event of January 2025. 9. ANNUAL REPORT FOR THE MILITARY EQUIPMENT USE POLICY OF THE CLAREMONT POLICE DEPARTMENT AS REQUIRED BY ASSEMBLY BILL 481 - MILITARY EQUIPMENT: FUNDING, ACQUISITION, AND USE (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council receive and file the Annual Military Equipment Report. Page 5 City Council Agenda March 25, 2025 PUBLIC HEARING Public Hearings will not begin before 7:00 p.m. 10. TAX EQUITY AND FISCAL RESPONSIBILITY ACT OF 1982 HEARING TO APPROVE THE ISSUANCE OF UP TO $95 MILLION IN REVENUE BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR THE BENEFIT OF SCRIPPS COLLEGE Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING THE ISSUANCE BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY OF REVENUE BONDS IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $95,000,000 FOR THE PURPOSE OF FINANCING THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF ACADEMIC FACILITIES LOCATED ON THE CAMPUS OF SCRIPPS COLLEGE; AND APPROVING CERTAIN OTHER MATTERS RELATING THERETO. Attachment(s): Scripps Project TEFRA Resolution ORDINANCE 11. ORDINANCE CODIFYING TRAIL ETIQUETTE STANDARDS AND REGULATING THE USE OF ELECTRIC BICYCLES IN THE CLAREMONT HILLS WILDERNESS PARK (FUNDING SOURCE: WILDERNESS PARK PARKING LOT FUND) Recommendation: Staff recommends the City Council introduce for a first reading and reading be by title only AN ORDINANCE OF THE CITY OF CLAREMONT AMENDING TITLE 11 OF THE CLAREMONT MUNICIPAL CODE TO ADOPT TRAIL ETIQUETTE STANDARDS AND RESTRICT THE USE OF MOTORIZED DEVICES IN THE CLAREMONT HILLS WILDERNESS PARK. Attachment(s): Proposed Ordinance Prohibiting the Use of Class 2 and 3 E-Bikes in the CHWP Proposed Changes to Title 11 of the Claremont Municipal Code Letter from the Friends of the Claremont Hills Wilderness Park Letter from the Claremont Wildlands Conservancy 2024 E-Bike Survey Copy 03/12/25 Special CHS Commission Meeting Minutes Excerpt Page 6 City Council Agenda March 25, 2025 ADMINISTRATIVE ITEM 12. AUTHORIZATION TO EXTEND THE PROFESSIONAL SERVICES AGREEMENT WITH INLAND VALLEY HUMANE SOCIETY AND S.P.C.A. FOR ANIMAL CARE AND CONTROL SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to extend the current agreement with the Inland Valley Humane Society & S.P.C.A. for an additional two years, effective July 1, 2025, in an amount not to exceed $466,416 annually, plus a Consumer Price Index (CPI) adjustment (not to exceed four percent) in 2026-2027; and B. Appropriate $36,502 from the unassigned General Fund balance to fund the increased cost of service for 2025-26. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS/COMMITTEES One Traffic and Transportation Commission Vacancy Two Sustainability Committee Vacancies ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON APRIL 8, 2025, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Helen Renwick Library Program and Activities Update Resolution Approving City Warrant Register Dated March 27, 2025 Draft March 25, 2025 Regular City Council Meeting Minutes Second Reading and Adoption of Ordinance Related to Electric Bicycles and Trail Etiquette in the Claremont Hills Wilderness Park Approval of Assignment and Assumption Agreement for Tract 62814 (365 W. San Jose Avenue) Extension of Urgency Ordinance Temporarily Suspending Certain Hotel/Motel Ordinance Requirements for Displaced Wildfire Victims Review of Harvard Avenue Residential Permit Parking Program IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 or 909-399-5463 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. Page 7 City Council Agenda March 25, 2025 I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON MARCH 20, 2025, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: MARCH 26, 2025