Community and Human Services Commission

CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Wednesday 225 Second Street July 01, 2020 Claremont, CA 91711 7:00 PM COMMISSIONERS NANCY BROWER CHAIR RACHEL FORESTER LEE KANE PHYLLIS MUNSON DEBORAH SCOTT TOUX DIRK SILVA CHRIS NATICCHIA Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, the Los Angeles County Department of Health's "Safer at Home Order" issued on March 19, 2020, and Executive Order N-29-20 issued by Governor Gavin Newsom on March 18, 2020, the following protocols will apply to public participation for the duration of the emergency: Members of the public will not be permitted to be physically present at meetings. To allow for public participation, the Community and Human Services Commission will conduct its meeting through Zoom Video Communications. To participate in the meeting from the comfort of your own home or office, download Zoom on any phone or computer device cut and paste the following link into your web browser to access and participate in the live Commission meeting at 7:00 p.m.: https://zoom.us/j/93017264737 or to only listen from the phone dial (669)900-6833, Webinar ID: 930 1726 4737. Members of the public who wish to address the Community and Human Services Commission on any matter listed on the agenda or a subject matter within the jurisdiction of the Commission may utilize the following methods. The Commission requests, but does not require, the public speakers to identify themselves. OPTION 1: LIVE COMMENTS - Through Zoom, someone wishing to speak may virtually "raise your hand". Wait to be called upon by the Commission Secretary, and then you may provide verbal comments for up to four minutes. Page 2 Community and Human Services Commission Agenda July 1, 2020 OPTION 2: E-MAIL - Public comments may be sent via email to Michele Gonzales, Community and Human Services Commission Secretary, at mgonzales@ci.claremont.ca.us. All emails received before 5:30 p.m., will be distributed to the Commission, imaged into the City’s document archive system, and read into the record (up to four minutes). OPTION 3: MAIL - Public comments may be mailed to Community Services, Attn: Michele Gonzales, 1616 Monte Vista Avenue, Claremont, CA 91711. All comments received via mail will be distributed to the Commission, imaged into the City’s document archive system, and read into the record (up to four minutes). OPTION 4: TELEPHONICALLY - Members of the public wanting to address the Commission telephonically are requested to inform Michele Gonzales, Commission Secretary, no later than 5:30 p.m. on the day of the meeting. Michele Gonzales can be reached at (909) 399-5431, or mgonzales@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to four minutes to speak. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded and saved as a record. CALL TO ORDER THE MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS DIRECTORS' REPORT PUBLIC COMMENT The Commission has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the Community and Human Services Commission. Members of the audience will later have the opportunity to address the Commission regarding ALL OTHER ITEMS ON THE AGENDA at the time the Commission considers those items. At this time the Commission will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the Commission from taking action on oral requests relating to items that are not on the agenda. The Commission may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Commission requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. Page 3 Community and Human Services Commission Agenda July 1, 2020 CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Community and Human Services Commission or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Commission may act on these items by one motion following public comment. Only Commissioners may pull an item from the consent calendar for discussion. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 1. COMMUNITY AND HUMAN SERVICES COMMISSION MEETING MINUTES OF MAY 6, 2020 Recommendation: Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of May 6, 2020. Attachment(s): 05-06-20 Draft Community and Human Services Commission Meeting Minutes 2. COMMITTEE MEETING MINUTES Recommendation: Staff recommends that the Community and Human Services Commission receive and file the attached Committee meeting minutes. Attachment(s): 11-20-19 Tree Committee Meeting Minutes 3. TREE PLANTINGS AND REMOVALS FOR MARCH AND APRIL 2020 Recommendation: Staff recommends that the Community and Human Services Commission receive and file the tree removals and plantings list for March and April 2020. Attachment(s): Trees Planted by Address - March and April 2020 Trees Removed by Address - March and April 2020 4. UPDATES TO THE DESIGNATED STREET TREE LIST AND THE TREE POLICIES AND GUIDELINES MANUAL Recommendation: Staff recommends that the Community and Human Services Commission approve: A. The proposed updates to the Designated Street Tree List; and B. The proposed updates to the Tree Policies and Guidelines Manual. Attachment(s): Revisions to the Designated Street Tree List Sample Page of the Revised Designated Street Tree List Updates to the Tree Policies and Guidelines Manual Draft Tree Policies and Guidelines Manual Excerpt from the 05-20-20 Tree Committee Meeting Mintues ADMINISTRATIVE ITEMS 5. 2020 SUMMER PROGRAMMING UPDATE (ORAL) Page 4 Community and Human Services Commission Agenda July 1, 2020 Recommendation: Staff recommends that the Community and Human Services Commission receive an oral update on 2020 Summer Programming. 6. PARKS AND SPORTS UPDATE (ORAL) Recommendation: Staff recommends that the Community and Human Services Commission receive an oral update on Parks and Sports. REPORTS Commission/Committee Commissioner Comments Upcoming Agenda Items and Events ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION SCHEDULED TO BE HELD ON WEDNESDAY, AUGUST 5, 2020, HAS BEEN CANCELLED. THE NEXT REGULAR MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION WILL BE HELD ON WEDNESDAY, SEPTEMBER 2, 2020, AT 7:00 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE COMMUNITY AND HUMAN SERVICES COMMISSION AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, MICHELE GONZALES, SENIOR ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON WEDNESDAY, JUNE 24, 2020, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. ANY ITEMS WHICH HAVE NOT BEEN INITIATED BY 10:00 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED COMMUNITY AND HUMAN SERVICES COMMISSION MEETING. FURTHER, ANY ITEM INITIATED BEFORE 10:00 P.M. ON WHICH A CONCLUSION HAS NOT BEEN REACHED BY 10:15 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION. POST THROUGH: JULY 2, 2020 Page 5 Community and Human Services Commission Agenda July 1, 2020