Community and Human Services Commission

CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Wednesday 225 Second Street April 07, 2021 Claremont, CA 91711 7:00 PM COMMISSIONERS NANCY BROWER CHAIR RACHEL FORESTER LEE KANE PHYLLIS MUNSON DEBORAH SCOTT TOUX DIRK SILVA CHRIS NATICCHIA Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, the Los Angeles County Department of Health’s “Safer at Home Order” issued March 19, 2020, and Executive Order N-29-20 issued by Governor Gavin Newsom on March 18, 2020, the following protocols will apply to public participation for the duration of the emergency: Members of the public will not be permitted to be physically present at meetings. To allow for public participation, the Community and Human Services Commission will conduct its meeting through Zoom Video Communications. To participate in the meeting from the comfort of your own home or office, download Zoom on any phone or computer device and copy and paste the following link into your web browser to access and participate in the live Commission meeting at 7:00 p.m.: https://zoom.us/j/93017264737 or to only listen from the phone dial (669)900-6833, Webinar ID: 930 1726 4737. Members of the public who wish to address the Community and Human Services Commission on any matter listed on the agenda or a subject matter within the jurisdiction of the Commission may utilize the following methods. The Commission requests, but does not require, the public speakers to identify themselves. OPTION 1: LIVE COMMENTS - Through Zoom, someone wishing to speak may virtually "raise your hand". Wait to be called upon by the Commission Secretary, and then you may provide verbal comments for up to 4 minutes. Page 2 Community and Human Services Commission Agenda April 7, 2021 OPTION 2: E-MAIL - Public comments may be sent via email to Patricia Cisneros, Community and Human Services Commission Secretary, at pcisneros@ci.claremont.ca.us. All emails received before 3:00 p.m., will be distributed to the Commission, imaged into the City’s document archive system, and read into the record (up to 4 minutes). OPTION 3: MAIL - Public comments may be mailed to the Alexander Hughes Community Center Attn : Patricia Cisneros, 1700 Danbury Road, Claremont, CA 91711. All comments received via mail will be distributed to the Commission, imaged into the City’s document archive system, and read into the record (up to 4 minutes). OPTION 4: TELEPHONICALLY - Members of the public wanting to address the Commission telephonically are requested to inform Patricia Cisneros, Commission Secretary, no later than 3:00 p.m. on the day of the meeting. Patricia Cisneros can be reached at (909) 399-5336, or pcisneros@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to 4 minutes to speak. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded and saved as a record. CALL TO ORDER THE MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS DIRECTORS' REPORT PUBLIC COMMENT The Commission has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the Community and Human Services Commission. Members of the audience will later have the opportunity to address the Commission regarding ALL OTHER ITEMS ON THE AGENDA at the time the Commission considers those items. At this time the Commission will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the Commission from taking action on oral requests relating to items that are not on the agenda. The Commission may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Commission requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. Page 3 Community and Human Services Commission Agenda April 7, 2021 CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Community and Human Services Commission or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Commission may act on these items by one motion following public comment. Only Commissioners may pull an item from the consent calendar for discussion. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 1. COMMUNITY AND HUMAN SERVICES COMMISSION MEETING MINUTES OF MARCH 3, 2021 Recommendation: Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission meeting minutes of March 3, 2021. Attachment(s): 03-03-21 Draft Community and Human Services Commission Meeting Minutes 2. REVISED INDEPENDENCE DAY COMMITTEE POLICIES AND PROCEDURES Recommendation: Staff recommends that the Community and Human Services Commission review and approve the revised Independence Day Committee Policies and Procedures. Attachment(s): Revised IDC Policies and Procedures 04 07 21 Committee Policies and Procedures Template 3. REVISED COMMITTEE ON AGING POLICIES AND PROCEDURES Recommendation: Staff recommends that the Community and Human Services Commission review and approve the revised Committee on Aging Policies and Procedures. Attachment(s): Revised COA Policies & Procedures 04 07 21 Committee Policies and Procedures Template 4. TREE PLANTINGS AND REMOVALS FOR JANUARY 2021 Recommendation: Staff recommends that the Community and Human Services Commission receive and file the tree removals and plantings list for January 2021. Attachment(s): Trees Removed by Address - January 2021 Page 4 Community and Human Services Commission Agenda April 7, 2021 5. LANDSCAPE AND LIGHTING DISTRICT ENGINEER’S REPORT AND ANNUAL LEVY FOR FISCAL YEAR 2021-22 Recommendation: Staff recommends that the Community and Human Services Commission recommend that the City Council adopt a Resolution approving the Engineer's Report and ordering a levy of $188.00/AU for Fiscal Year 2021-22. Attachment(s): Engineer's Report 6. GIFT TO THE CITY - FUNDS FOR COLLEGE PARK LANDSCAPE ENHANCEMENTS Recommendation: Staff recommends that the Community and Human Services Commission: A. Approve accepting the proposed donation; B. Direct staff to proceed with requesting approval for the donation from the City Manager, and; C. Upon City Manager approval, work with Claremont Little League to facilitate the donation and complete the work. 7. PROPOSED POOCH PARK SIGN - REVISED Recommendation: Staff recommends that the Community and Human Services Commission approve the revised language for the Pooch Park sign. Attachment(s): Proposed Pooch Park Sign Language - Revised ADMINISTRATIVE ITEMS 8. APPOINTMENTS TO THE COMMITTEE ON HUMAN RELATIONS Recommendation: The Community and Human Services Commission Ad Hoc Selection Committee recommends that the Community and Human Services Commission make the following nine appointments to the Committee on Human Relations (CoHR): * Danny Ledezma, appointment to serve a two-year term (2021-2023) * Betsy MacLaren, appointment to serve a two-year term (2021-2023) * Lauren Roselle, appointment to serve a two-year term (2021-2023) * Cher Ofstedahl, appointment to serve a three-year term (2021-2024) * Bennet Rea, appointment to serve a three-year term (2021-2024) * Sharon Ann Stranford, appointment to serve a three-year term (2021-2024) * Cynthia Barnes Slater, appointment to serve a four-year term (2021-2025) * Jacob Buchholz, appointment to serve a four-year term (2021-2025) * Cathleen A. Crayton, appointment to serve a four-year term (2021-2025) 9. HOMELESS PROGRAMS QUARTERLY UPDATE (ORAL) Recommendation: Staff recommends that the Community and Human Services Commission receive an oral update on the City's Homeless Programs. Page 5 Community and Human Services Commission Agenda April 7, 2021 10. SEWER AND SANITATION RATE STUDY FINDINGS AND PROPOSITION 218 PROCESS TO ADJUST FEES FOR SEWER AND SANITATION SERVICES (FUNDING SOURCE: SEWER FUND AND SANITATION FUND) Recommendation: Staff recommends that the Community and Human Services Commission receive and file this report. Attachment(s): Sewer Rate Study Sanitation Rate Study REPORTS Commission/Committee Commissioner Comments Upcoming Agenda Items and Events ADJOURNMENT THE NEXT SPECIAL MEETING OF THE CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION WILL BE HELD ON, THURSDAY, APRIL 15, 2021, AT 7:00 P.M., VIA ZOOM. MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE COMMUNITY AND HUMAN SERVICES COMMISSION AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, PATRICIA CISNEROS, ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON THURSDAY, APRIL 1, 2021, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. ANY ITEMS WHICH HAVE NOT BEEN INITIATED BY 10:00 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED COMMUNITY AND HUMAN SERVICES COMMISSION MEETING. FURTHER, ANY ITEM INITIATED BEFORE 10:00 P.M. ON WHICH A CONCLUSION HAS NOT BEEN REACHED BY 10:15 P.M. WILL BE CONTINUED TO THE NEXT REGULARLY SCHEDULED MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION. POST THROUGH: APRIL 8, 2021 Page 6 Community and Human Services Commission Agenda April 7, 2021