Community and Human Services Commission

CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Wednesday 225 Second Street June 05, 2024 Claremont, CA 91711 7:00 PM COMMISSIONERS BRISA SIFUENTES CHAIR RUSS BINDER NANCY BROWER GREG GLASS LAUREN ROSELLE DEBORAH SCOTT TOUX DIRK SILVA Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/93017264737. To listen via telephone dial (213)338-8477, Webinar ID: 930 1726 4737. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT: Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to Community and Human Services Commission will be distributed to the Commission and imaged and made available in the record of the meeting in the document archive which can be found on the City website: www.ci.claremont.ca.us Email: dross@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. For assistance, comments, or more information please contact Dawn Ross, Commission Secretary, (909) 399-5305. CALL TO ORDER THE MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION Page 2 Community and Human Services Commission Agenda June 5, 2024 PLEDGE OF ALLEGIANCE ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Announcement: Claremont Helen Renwick Library Updates PUBLIC COMMENT The Commission has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the Community and Human Services Commission. Members of the public will have the opportunity to address the Commission regarding all items on the agenda at the time the Commission considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the Commission from taking action on oral requests relating to items that are not on the agenda. The Commission may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Commission may act on these items by one motion following public comment. Only Commissioners may pull an item from the consent calendar for discussion. 1. COMMUNITY AND HUMAN SERVICES COMMISSION REGULAR MEETING MINUTES OF MAY 1, 2024 Recommendation: Staff recommends the Community and Human Services Commission approve and file the Community and Human Services Commission regular meeting minutes of May 1, 2024. Attachment(s): 05-01-24 Draft CHS Commission Regular Meeting Minutes 2. COMMITTEE MEETING MINUTES Recommendation: Staff recommends the Community and Human Services Commission receive and file the various committee meeting minutes. Attachment(s): 11-23-23 Committee on Human Relations Special Meeting Minutes 02-08-24 Independence Day Committee Special Meeting Minutes 02-26-24 Committee on Human Relations Special Meeting Minutes 03-20-24 Teen Committee Meeting Minutes 04-17-24 Teen Committee Meeting Minutes Page 3 Community and Human Services Commission Agenda June 5, 2024 3. TREE PLANTINGS AND REMOVALS FOR MARCH 2024 Recommendation: Staff recommends the Community and Human Services Commission receive and file the tree plantings and removals report for March 2024. Attachment(s): Trees Planted by Address - March 2024 Trees Removed by Address - March 2024 Photos of Removed Trees - March 2024 4. ACKNOWLEDGMENT OF THE HANDBOOK FOR ELECTED OFFICIALS AND APPOINTED OFFICIALS IN THE CITY OF CLAREMONT Recommendation: Staff recommends the Community and Human Services Commission: A. Receive and file this report; and B. Complete Handbook acknowledgment form and return to the City Clerk's Office by September 1, 2024. Attachment(s): Adopted City of Claremont Elected & Appointed Officials' Handbook 5. REVISIONS TO THE POLICIES AND PROCEDURES FOR THE COMMITTEE ON AGING, COMMITTEE ON HUMAN RELATIONS, AND INDEPENDENCE DAY COMMITTEE Recommendation: Staff recommends the Community and Human Services Commission approve the revised Policies and Procedures for the Committee on Aging, Committee on Human Relations, and Independence Day Committee. Attachment(s): Revised Committee on Aging Policies and Procedures Revised Committee on Human Relations Policies and Procedures Revised Independence Day Committee Policies and Procedures ADMINISTRATIVE ITEMS 6. PROPOSED REVISIONS TO THE COMMUNITY BASED ORGANIZATION PROGRAM GRANT ALLOCATION POLICY Recommendation: Staff recommends the Community and Human Services Commission review and recommend to City Council to approve the revisions to the CBO program Grant Allocation Policy. Attachment(s): Revised CBO Grant Allocation Policy (Draft) 2025 CBO Grant Application Form 2025 CBO Ad Hoc Evaluation Rubric 7. 2024 FOURTH OF JULY CELEBRATION UPDATE Recommendation: Staff recommends the Community and Human Services Commission receive an oral update on the 2024 Fourth of July Celebration. 8. 2024 SUMMER SPECIAL EVENTS UPDATE Recommendation: Staff recommends the Community and Human Services Commission receive an oral update on the 2024 summer Special Events. Page 4 Community and Human Services Commission Agenda June 5, 2024 CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. REPORTS Staff Commission/Committee ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION WILL BE HELD ON WEDNESDAY, JULY 3, 2024, AT 7:00 PM IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, DAWN BONNELL ROSS, SENIOR ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON THURSDAY, MAY 30, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: JUNE 6, 2024