City Council

CLARKSVILLE CITY COUNCIL SPECIAL SESSION JUNE 7, 2018 MINUTES CALL TO ORDER A special session of the Clarksville City Council was called to order by Mayor Kim McMillan on Thursday, June 7, 2018, at 4:40 p.m. in City Council Chambers, 106 Public Square, Clarksville, Tennessee. A prayer was offered by Councilman Jeff Burkhart; the Pledge of Allegiance was led by Councilman Tim Chandler. ATTENDANCE PRESENT: Richard Garrett (Ward 1), Deanna McLaughlin (Ward 2), Ron Erb (Ward 3), Tim Chandler (Ward 4), Valerie Guzman, Mayor Pro Tem (Ward 5), Wanda Smith (Ward 6), Geno Grubbs (Ward 7), David Allen (Ward 8; arrived 4:44 p.m.), Jeff Henley (Ward 9), Mike Alexander (Ward 10), Bill Powers (Ward 11), Jeff Burkhart (Ward 12) CLARKSVILLE HOUSING AUTHORITY RESOLUTION 64-2017-18 ​Approving an appointment to the Clarksville Housing Authority Councilwoman McLaughlin made a motion to adopt this resolution. The motion was seconded by Councilman Grubbs. The following vote was recorded: AYE: Alexander, Burkhart, Chandler, Erb, Garrett, Grubbs, Gruzman, Henley, McLaughlin, Powers, Smith The motion to adopt this resolution passed. WINE CERTIFICATE OF COMPLIANCE RESOLUTION 65-2017-18 ​Approving a Certificate of Compliance for sale of wine at Aldi #20, 1626 Fort Campbell Boulevard Councilwoman McLaughlin made a motion to adopt this resolution. The motion was seconded by Councilman Powers. The following vote was recorded: AYE: Alexander, Allen, Burkhart, Chandler, Erb, Garrett, Grubbs, Guzman, Henley, McLaughlin, Powers, Smith The motion to adopt this resolution passed. EXIT 8 PROPERTY DONATION ORDINANCE 72-2017-18 ​An ordinance accepting donation of certain real property from Exit 8 Properties (General Partnership) for the purpose of constructing a public access road to the Clarksville Athletic Complex Mayor McMillan made a motion to adopt this ordinance. The motion was seconded by Councilman Alexander. During this discussion, there were no objections to receiving input from city officials. Mayor McMillan said this property is necessary to construct an access road through the first tract of land to the proposed athletic complex. Mr. Baker said Exit 7 Properties had also agreed to donate land for extending the road from Tract 1 to the complex site. He said the road would initially be a private road that would be open to the public, and would eventually become a dedicated public road following annexation. In response to Councilwoman McLaughlin’s question, Mayor McMillan said the process to amend the Urban Growth Boundary was already underway. Councilman Alexander expressed support for the donation. Mayor McMillan said the cost of construction of the first leg of the road would be approximately $87,000. Mr. Baker said if the City chose not to build the athletic complex, the City would still be obligated to build the road across the first tract of land, but not across the second tract. To correct the language referencing the previously purchase property, Councilman Powers made a motion to strike “McConnell” and substitute instead “Connell.” The motion was seconded by Councilman Alexander. A voice vote was taken; the amendment passed. The following vote on the main motion as amended was recorded: AYE: Alexander, Allen, Chandler, Erb, Garrett, Grubbs, Guzman, Henley, McLaughlin, Powers, Smith NAY: Burkhart  The motion to adopt this ordinance on first reading as amended passed. FY19 BUDGET WORK SESSION Mayor McMillan shared information requested during the previous budget work session including vehicle acquisition and repairs, sidewalk construction map, and expenses related to the Transit Alliance. ​During this discussion, there were no objections to receiving input from city officials. AIRPORT At Councilwoman McLaughlin’s request, Mayor McMillan recognized Clarksville Regional Airport Manager John Patterson. Mr. Patterson announced an aviation program sponsored by Austin Peay State University that would be located at the airport and would require a new 100’ x 120’ hanger. He said current grant funds were depleted. The APSU hanger would displace twelve aviation customers, including the airport’s largest corporate tenant. Mr. Patterson said the total cost for a new hanger would be $1,078,685 and made a request for $539,343 from the City. In response to Councilwoman McLaughlin’s question, Mr. Patterson said APSU would pay approximately $2,500 per month to the airport. In response to Councilwoman Smith’s question, Mr. Patterson said efforts were being made to offer a passenger service program in the future. EMPLOYEE PAY ADJUSTMENT In response to Councilwoman McLaughlin’s question, Human Resources Director Will Wyatt said that a performance based pay plan would be extremely complicated and would require a difficult process to implement. He said the department was currently moving toward a team-based performance with specific employee training. Councilwoman Smith said a merit-based pay plan would allow employees to be aware of when they meet expectations and when they fall short. Mr. Wyatt responded to Councilman Erb saying the current plan does reward employees who achieve certifications, and answered Councilman Garrett stating the plan does not reimburse tuition paid by employees at their option. STREET UTILITY REPAIRS Mayor McMillan said city officials were in the process of developing a plan that would benefit the Gas & Water and Street Departments regarding responsibility of utility cuts. In response to Councilman Chandler’s question, Gas & Water General Manager Pat Hickey said a contract did exist with Meadows Construction for cut repairs and that Mr.  Meadows was aware that the City was in the process of developing a new plan. Councilman Burkhart said the City should honor the Meadows contract. COMMUNITY DEVELOPMENT Responding to Councilman Garrett, Housing & Community Development Director Keith Lampkin said the general fund dollars for the department’s budget funds the HOME program match and salaries that are not eligible for grant funds. ADJOURNMENT The June 13th budget work session was cancelled. The meeting was adjourned at 6:18 p.m.