Gas & Water Committee

GAS & WATER COMMITTEE AGENDA DATE: April 22, 2021 TIME: 4:00 p.m. LOCATION: Via Zoom Join Zoom Meeting https://zoom.us/j/99496260046?pwd=aUNaOC82VDlJY1pZQ1lNT2NxVnRQQT09 Meeting ID: 994 9626 0046 Passcode: 869412 Dial by your location +1 312 626 6799 US (Chicago) IN AN EFFORT TO FACILITATE THE RESPONSE TO CORONAVIRUS DISEASE 2019 (COVID-19), THIS MEETING WILL BE CONDUCTED VIA ZOOM. AN AUDIO RECORDING OF THE PROCEEDINGS WILL BE MADE AVAILABLE TO THE PUBLIC WITHIN 48 HOURS. MEMBERS OF THE PUBLIC ARE, BY LAW, ALLOWED TO ATTEND MEETINGS OF THE CITY OF CLARKSVILLE GAS & WATER COMMITTEE, BUT ARE STRONGLY DISCOURAGED TO DO SO AT THIS TIME. I. CALL TO ORDER II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM) III. APPROVAL OF ELECTRONIC MEETING In order to comply with the technical aspects of the Governor’s Executive Order regarding holding open meetings in a forum other than in the open and in public, this governing body determines that meeting electronically is necessary to protect the health, safety, and welfare of its citizens due to the COVID-19 outbreak. IV. ADOPTION OF MINUTES: March 18, 2021 V. DEPARTMENT REPORTS: 1. Bid – Summary – Camille Thomas (attached) 2. Sale of surplus property on GovDeals.com for the month of March 2021 - $3,070.00.– Camille Thomas (attached) 3. Bad Debt – Dawn Thomack (attached) 4. Financials – Dawn Thomack (attached) 5. Department Reports – Mark Riggins (attached) VI. COMMITTEE ACTION REQUIRED N/A VII. CITY COUNCIL ACTION REQUIRED 1. ORDINANCE 94-2021-22 Accepting the donation of certain real property from Larry Metcalf to the City of Clarksville for the purpose of a sewer pump station. – Mark Riggins (attached) 2. ORDINANCE 95-2021-22 Accepting the donation of certain real property from Todd E. Morris to the City of Clarksville for the purpose of a sewer pump station. – Mark Riggins (attached) 3. ORDINANCE 96-2021-22 Amending Part II (Code of Ordinances), Title 13 (Utilities and Service), Chapter 3 (Gas, Water, and Sewer Service) of the City of Clarksville relative to water and sewer rates. – Mark Riggins VIII. ADJOURNMENT IX. PUBLIC COMMENTS (5 minutes each)  GAS & WATER COMMITTEE March 18, 2020 MINUTES CALL TO ORDER A meeting of the City of Clarksville Gas & Water Committee was called to order by Councilwoman Stacey Streetman, on Thursday, March 18, 2020, at 4:30 p.m. This meeting was conducted via Zoom. ATTENDANCE The following were connected to the meet: Councilwoman Stacey Streetman, Councilwoman Wanda Allen, Mark Riggins, Fred Klein, Dawn Thomack, Camille Thomas, Stephanie Fox, and Mandy Phillips. APPROVAL OF ELECTRONIC MEETING In order to comply with the technical aspects of the Governor’s Executive Order regarding holding open meetings in a forum other than in the open and in public, the Gas & Water Committee determines that meeting electronically is necessary to protect the health, safety, and welfare of its citizens due to the COVID-19 outbreak. Councilwoman Wanda Allen made a motion to approve the electronic meeting, Councilwoman Stacey Streetman seconded it, and the motion passed unanimously. ADOPTIONS OF MINUTES Councilwoman Wanda Allen made a motion to approve the mintues of the January 21, 2021 committee meeting, Councilwoman Stacey Streetman seconded it, and the motion passed unanimously. DEPARTMENT REPORTS Bad Debt was reported by Fred Klein by explaining the write-off report for the month of February 2021. Fred Klein also reported the Financials for the month of February 2021. Camille Thomas reported the Bid-Summary for the month. Camille Thomas also reported the following Professional Services for the month: • Fee increase for the design of the Main Complex Fire & Security System Replacement from WBW Engineering, Inc. in the amount of $12,340.00 for a total contracted cost of $26,350.00. Mark Riggins presented and discussed the department reports included in the packet. COMMITTEE ACTION REQUIRED N/A CITY COUNCIL ACTION REQUIRED RESOLUTION 64-2021-22 Authorizing an interlocal agreement between the City of Guthrie, Kentucky and the City of Clarksville, Tennessee for cooperative participation in the Todd County Natural Gas District. Councilwoman Wanda Allen made a motion for approval, Councilwoman Stacey Streetman seconded it, and the same passed unanimously. RESOLUTION 63-2021-22 Authorizing an interlocal agreement between the City of Clarksville, Tennessee and Bi-County Solid Waste Management for acceptance of biosolids from the wastewater treatment plant. Councilwoman Wanda Allen made a motion for approval, Councilwoman Stacey Streetman seconded it, and the same passed unanimously. ADJOURNMENT The meeting was adjourned at 4:59 p.m.  GAS & WATER DEPARTMENT BID SUMMARY April 22, 2021 The following bids/proposals have been solicited, opened and have been approved by the Purchasing Director. All are low bid/proposal except where noted. BID # DESCRIPTION AWARDED TO AMOUNT 4150 Sodium Hypochlorite Olin Chlor Alkali Products $0.846/gallon & Vinyl SOLE SOURCE PURCHASES 1. Future purchases of GE/Dresser Roots meters and parts from Tri-State Meter and Regulator. 2. Future purchases of Belgas regulators and parts from Tri-State Meter and Regulator. 3. Future purchases of Mercury/Honeywell products and parts from Ed Young Sales. 4. Future purchases of Elster American meters and repair parts from Ed Young Sales. 5. Future purchases of Lead and Copper Rule Revision compliance support, services and software from 120Water. 6. Future purchases of parts, service and maintenance of Kohler brand generators from Nixon Power Systems. Bid 4150- Sodium Hypochlorite Olin Chlor Alkali Products & Vinyl $0.846/gallon* Brenntag Mid-South, Inc. $0.8748/gallon Hawkins, Inc. $0.96/gallon Allied Universal No Bid Core Chem, Inc. No Bid Harcros Chemical No Response Vertex Chemical No Response Source Technologies No Response Kemira Water Solutions, Inc. No Response Industrial Chemical, Inc. No Response American Development No Response US Peroxide, LLC No Response Siemens Industry, Inc. No Response Chem Trade No Response Shannon Chemical Corporation No Response Taylor Chemical Group No Response Mosaic Crop Nutrition No Response Chemco Industries, Inc. No Response G20 Technologies No Response Marubeni Specialty Chemicals No Response Premier Magnesia, LLC. No Response Aulick Chemical Solutions, Inc. No Response Solenis, LLC No Response Geo Specialty Chemicals No Response OxBow Activated Carbon, LLC No Response USALCO, LLC. No Response ________________________________________________________________ *Department Recommendation  Clarksville Gas & Water Department 12 Month Rolling Collections/Write-offs Total # of Avg Acct Total Total # of Avg Acct Date Turned Over Accounts Turned Over Collected Write-offs Write-Offs Write-off Apr-20 $ 24,150.83 165 $ 146.37 $ 4,076.06 $ 8,402.79 100 $ 84.03 May-20 $ 10,665.92 75 $ 142.21 $ 5,337.53 $ 4,984.85 49 $ 101.73 Jun-20 $ 5,511.01 59 $ 93.41 $ 5,349.91 $ 6,391.85 53 $ 120.60 Jul-20 $ 3,583.19 43 $ 83.33 $ 4,172.42 $ 23,920.03 101 $ 236.83 Aug-20 $ 5,806.25 46 $ 126.22 $ 5,853.15 $ 17,057.35 88 $ 193.83 Sep-20 $ 9,388.82 78 $ 120.37 $ 3,911.12 $ 11,862.94 71 $ 167.08 Oct-20 $ 19,212.62 123 $ 156.20 $ 4,228.98 $ 8,320.33 73 $ 113.98 Nov-20 $ 31,541.45 147 $ 214.57 $ 3,264.89 $ 6,359.51 58 $ 109.65 Dec-20 $ 20,095.03 116 $ 173.23 $ 3,221.41 $ 8,462.59 56 $ 151.12 Jan-21 $ 8,284.11 75 $ 110.45 $ 5,499.68 $ 11,503.27 84 $ 136.94 Feb-21 $ 9,919.33 59 $ 168.12 $ 5,058.66 $ 7,594.65 62 $ 122.49 Mar-21 $ 7,260.08 55 $ 132.00 $ 9,101.12 $ 10,355.37 51 $ 203.05 $ 155,418.64 1041 $ 149.30 $ 59,074.93 $ 125,215.53 846 $ 148.01 38.01%  CGW Water Department March, 2021 Month Year to Date Actual Budget Fav/(Unfav) Actual Budget Fav/(Unfav) Sales to Customers 1,738,009 1,916,458 (178,450) 16,847,315 17,248,125 (400,810) Penalties 22,410 27,500 (5,090) 230,049 247,500 (17,451) Other Income 335,382 243,958 91,424 2,692,361 2,195,625 496,736 Gross Revenue 2,095,801 2,187,917 (92,116) 19,769,725 19,691,250 78,475 Water Plant 1 372,614 371,101 (1,513) 2,976,515 3,339,908 363,394 Water Plant 2 17,755 14,625 (3,130) 18,955 14,625 (4,330) Water Transmission 529,405 464,855 (64,550) 4,068,491 4,183,698 115,207 Water Administration 30,781 26,030 (4,751) 276,743 234,273 (42,470) Customer Service 341,037 263,487 (77,550) 2,778,461 2,371,383 (407,078) Accounting 60,350 51,704 (8,646) 448,387 465,333 16,946 Engineering 91,611 119,276 27,665 900,452 1,073,486 173,035 Admin & General 62,578 71,049 8,471 562,632 639,443 76,811 Other Expenses 19,805 12,083 (7,722) 147,341 108,750 (38,591) Depreciation 524,595 541,667 17,072 4,625,616 4,875,000 249,384 Total Operating Expenses 2,050,532 1,935,878 (114,655) 16,803,593 17,305,900 502,307 Income from Operations 45,269 252,039 (206,770) 2,966,132 2,385,350 580,782 Interest Income 3,465 36,500 (33,035) 55,997 328,500 (272,503) Other Income (Expense) 702 1,667 (965) 6,094 15,000 (8,906) Interest Expense (67,360) (78,981) 11,621 (699,198) (710,831) 11,634 Debt Amortization Income 15,361 18,120 (2,759) 193,504 163,076 30,427 PILOT (82,672) (82,672) (0) (744,052) (744,052) 0 Total Other Income (Expense) (130,505) (105,367) (25,137) (1,187,654) (948,307) (239,348) Total Income / (Loss) (85,236) 146,672 (231,907) 1,778,478 1,437,044 341,434 Capital Spend 1,576,021 2,076,000 499,979 5,145,309 13,050,000 7,904,691 Contributed Capital - Cash - - - - - - Contributed Capital - Non-Cash - 1,000,000 (1,000,000) 7,022,827 9,000,000 (1,977,174)  CGW Wastewater Department March, 2021 Month Year to Date Actual Budget Fav/(Unfav) Actual Budget Fav/(Unfav) Sales to Customers 3,109,608 3,330,250 (220,642) 30,056,748 29,972,250 84,498 Penalties 41,522 50,000 (8,478) 409,926 450,000 (40,074) Other Income 497,532 235,725 261,807 3,936,466 2,121,525 1,814,941 Gross Revenue 3,648,662 3,615,975 32,687 34,403,140 32,543,775 1,859,365 Wastewater Plant 436,379 442,601 6,222 3,397,226 3,983,411 586,185 Wastewater Collection 610,614 558,047 (52,567) 4,855,172 5,022,419 167,247 Wastewater Administration 63,828 34,932 (28,896) 486,099 314,387 (171,712) Customer Service 178,114 167,995 (10,119) 1,538,971 1,511,954 (27,017) Accounting 47,110 56,662 9,552 438,604 509,955 71,351 Engineering 99,184 133,700 34,515 1,076,680 1,203,296 126,616 Admin & General 62,730 62,871 141 562,870 565,838 2,968 Other Expenses 19,448 12,083 (7,364) 146,892 108,750 (38,142) Depreciation 984,759 1,033,333 48,574 8,739,109 9,300,000 560,891 Total Operating Expenses 2,502,165 2,502,223 58 21,241,622 22,520,010 1,278,388 Income from Operations 1,146,497 1,113,752 32,745 13,161,517 10,023,765 3,137,752 Interest Income 5,364 32,083 (26,720) 75,266 288,750 (213,484) Other Income (Expense) 702 667 35 941,167 6,000 935,167 Interest Expense (500,251) (563,934) 63,683 (4,815,775) (5,075,407) 259,632 Debt Amortization Income 99,197 103,446 (4,249) 977,757 931,013 46,743 PILOT (162,616) (162,616) - (1,463,547) (1,463,547) - Total Other Income (Expense) (557,605) (590,355) 32,749 (4,285,131) (5,313,191) 1,028,059 Total Income / (Loss) 588,891 523,397 65,494 8,876,386 4,710,575 4,165,811 Capital Spend 846,190 1,481,000 634,810 7,247,949 16,251,000 9,003,051 Contributed Capital - Cash - - - - - - Contributed Capital - Non-Cash - 833,333 (833,333) 6,994,021 7,500,000 (505,980)  CGW Gas Department March, 2021 Month Year to Date Actual Budget Fav/(Unfav) Actual Budget Fav/(Unfav) Sales to Customers 3,246,162 2,498,860 747,302 18,255,142 17,767,124 488,018 Penalties 22,201 16,667 5,534 10,649 150,000 (139,351) Other Income 193,420 99,674 93,746 982,596 897,068 85,527 Gross Revenue 3,461,783 2,615,201 846,582 19,248,386 18,814,192 434,194 Cost of Gas 1,415,189 1,406,840 (8,349) 11,016,431 9,988,563 (1,027,868) Gas Distribution 237,552 236,999 (553) 2,043,301 2,132,989 89,688 Gas Administration 192,410 210,049 17,639 1,556,459 1,890,445 333,986 Ft. Campbell Operations 38,943 41,774 2,831 411,601 375,966 (35,635) Customer Service 104,951 100,534 (4,416) 926,006 904,808 (21,198) Accounting 52,664 50,619 (2,045) 341,231 455,573 114,343 Engineering 47,422 59,795 12,372 407,196 538,154 130,957 Admin & General 62,433 58,527 (3,906) 561,187 526,741 (34,446) Other Expenses 18,018 10,417 (7,602) 135,655 93,750 (41,905) Depreciation 154,735 191,667 36,931 1,385,917 1,725,000 339,083 Total Operating Expenses 2,324,318 2,367,221 42,903 18,784,985 18,631,988 (152,996) Income from Operations 1,137,465 247,980 889,485 463,402 182,204 281,198 Interest Income 3,902 32,500 (28,598) 52,156 292,500 (240,344) Other Income (Expense) 702 2,083 (1,382) 6,113 18,750 (12,637) Interest Expense (14,029) (16,051) 2,022 (144,706) (144,463) (243) Debt Amortization Income 3,766 3,982 (216) 38,206 35,834 2,373 PILOT (57,099) (57,099) - (513,890) (513,890) - Total Other Income (Expense) (62,758) (34,585) (28,172) (562,120) (311,269) (250,851) Total Income / (Loss) 1,074,707 213,395 861,312 (98,718) (129,065) 30,346 Capital Spend 356,224 391,000 34,776 2,337,431 5,112,000 2,774,569 Contributed Capital - Cash 31,802 - 31,802 66,971 - 66,971 Contributed Capital - Non-Cash - - - - 1,650,000 (1,650,000)  FY 2021 Debt Coverage March, 2021 YTD Net Revenue through Fiscal Period 9 Actual System Gross Revenue $ 73,421,251 System Operating Expenses 56,830,200 16,591,051 Add: Depreciation Expense 14,750,642 Other Revenue (Expense) 1,136,794 Net Revenues $ 32,478,486 Debt Coverage Ratio 2.14 Debt Coverage Ratio Goal 1.70 FY 2020 Coverage Ratio 2.09 FY 2019 Coverage Ratio 2.12 >2.00 = Aaa rating 1.70-2.00 = Aa ratimg Debt to Operation Revenue Ratio March, 2021 FY 2021 Budget Total Debt $ 177,406,199 Operating Revenue $ 97,895,001 Debt/Operating Revenue 1.81 FY 2020 Budget Total Debt $ 189,626,801 Operating Revenue $ 97,895,001 Debt/Operating Revenue 1.94 FY 2019 Actual Total Debt $ 210,708,804 Operating Revenue $ 93,864,185 Debt/Operating Revenue 2.24 FY 2018 Actual Total Debt $ 237,996,422 Operating Revenue $ 90,487,961 Debt/Operating Revenue 2.63 <2.00 = Aaa 2.00 - 4.00 = Aa  Clarksville Gas & Water FY 2021 FY 2021 Available Cash - Water Actual Aaa Rating Aa Rating $29,000,000 $24,000,000 $19,000,000 $14,000,000 $9,000,000 $4,000,000 Open Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 250 days opex = $ FY 2021 Available Cash - Wastewater Actual Aaa Rating Aa Rating Aug Valleybrook $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Open Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 250 days opex = $ FY 2021 Available Cash - Gas Actual Aaa Rating Aa Rating $26,000,000 $24,000,000 $22,000,000 $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 Open Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Monthly Activity Summary March 2021 • Assessment Areas: • Hazelwood: cost $2,727,241 / paid $2,315,750 / remaining $411,491 • Oakland: cost $881,876 / paid $291,225 / remaining $590,651 • Gas System distributed 537 million cubic feet and averaged 17.9 million cubic feet per day. That represents approximately 27.2 percent of the system’s capacity. • Water Plant pumped 543 million gallons of treated water into the system and averaged 17.5 million gallons per day. That represents approximately 62 percent of the plant’s capacity. • Wastewater Plant treated 602 million gallons of sewage and averaged 19.4 million gallons per day. That represents approximately 77 percent of the plant’s capacity. • The call center handled 12,593 calls and averaged 406 per day. Each call lasted an average of 3 minutes and 15 seconds. • Service Department completed 5,699 work orders and responded to 259 after hour calls. • Gas Division installed 32 new services totaling 3,275 feet of pipe and responded to 62 natural gas odor calls. • Water Division repaired 78 water leaks totaling 1,683 feet of pipe, flushed 166 hydrants, and tested 1,208 backflow devices. • Sewer Division made 31 point repairs totaling 365 feet of pipe, cleaned 14,377 feet of pipe, and reported 25 sewer overflows. • Engineering Department approved 14 utility plans this month and currently has 31 on- going projects. • Billing Department read 103,798 meters and sent a total of 93,625 bills and notices  ORDINANCE 94-2021-22 AN ORDINANCE ACCEPTING THE DONATION OF CERTAIN REAL PROPERTY FROM LARRY METCALF TO THE CITY OF CLARKSVILLE FOR THE PURPOSE OF SEWER PUMP STATION WHEREAS, Larry Metcalf has agreed to donate certain real property to the City of Clarksville for the operation of an existing sewer pump station; and WHEREAS, the Clarksville City Council has determined that it is in the best interests of the City and its residents that the donation from Larry Metcalf be accepted with appreciation; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: 1. That the City of Clarksville hereby accepts the donation of certain real from Larry Metcalf, being a portion of the property conveyed to donor by deeds of record in Official Record Book Volume 925, Page 1624, in the Register’s Office for Montgomery County, Tennessee, and being more particularly described in “Exhibit A”, attached hereto. 2. That upon acceptance of transfer documents, the City will assume ownership and responsibility for said property and easement. 3. That this Ordinance shall be in full force and effect from and after its passage and approval. FIRST READING: SECOND READING: EFFECTIVE DATE:  EXHIBIT A Land Description of the Industrial Development Board of Montgomery County Property Jim Johnson Road, Clarksville, TN 37043 Being a portion of the Industrial Development Board of Montgomery County Property in the 1st Civil District of Montgomery County, Tennessee, said property being a portion of Tax Map # 015, Parcel # 003.01 (Volume 1262 Page 2490), and of Tax Map # 009, Parcel # 014.02 Volume (ORV) 1244 Page (PG) 2574, all recorded in the Register’s Office of Montgomery County, Tennessee (ROMCT), said property is generally bounded on the west and south by Jim Johnson Road, and on the north by Life is Good Road. Being more particularly described as follows: Commencing at a set ½” iron pin capped “DBS & Associates” located at Tennessee State Plane coordinates (NAD 83) coordinates of Northing 838556.71, Easting 1600845.50 in the eastern right of way of Jim Johnson Road. Said POINT OF BEGINNING being South 20°31’10” West a distance of 101.29 feet from the southwest corner of the Industrial Development Board of Montgomery County Property ORV 1855 PG 2267. Thence leaving said right of way of Jim Johnson Road and with the said southern proposed right of way (ROW) of Life is Good Road, South 81°00’14” East a distance of 304.81 feet to a new iron rod capped “DBS & Assoc.”. Thence leaving said ROW on four new severance lines (NSL) as follows: South 29°55’19” West a distance of 45.07 feet to a new iron rod capped “DBS & Assoc.”; thence, North 83°12’33” West a distance of 78.18 feet to a new iron rod capped “DBS & Assoc.”; thence, generally, one-foot East of a fence line, South 05°36’07” West a distance of 270.36 to an iron rod capped “DBS & Assoc.”; thence, approximately one-foot south of the fence line, North 82°23’25” West a distance of 257.56 to an new iron rod capped “DBS & Assoc.” in said East ROW of Jim Johnson Road; Thence, North 19°53’31” East a distance of 83.34 feet to a point; Thence, North 12°42’56” East a distance of 234.37 feet to a point; Thence, North 08°12’34” East a distance of 5.51 feet to said POINT OF BEGINNING, containing 76,492.19 SQ FT or 1.76 acres more or less. Together with and subject to any easements, covenants, right of ways, and conveyances that are of record and not of record. According to a survey by W. Logan McCraw, TN RLS#2887 of DBS Engineering & Associates, Job # CC 98231, dated June 17, 2019.  Ingress and Egress Easement Commencing at a set ½” iron pin capped “DBS & Associates” located in the eastern right of way of Jim Johnson Road, said pin being in the southwest corner of the Water Tower Boundary. Said pin having Tennessee State Plane Coordinates Northing 838244.27, Easting 1600764.77. Thence, leaving said iron pin South 82°23’25” East at a distance of 60.09 feet to the northwest corner and the true point of beginning for this description. Thence, with South boundary South 82°23’25” East at a distance 10.00 feet to a point, also the width of the Ingress/Egress easement; Thence South 07°15’34” West at a distance of 44.32 feet to a point; Thence along a curve to the right having a radius of 35.00 feet, a delta of 090°00’00”, an arc distance of 54.98, a chord bearing of South 52° 15’34” and a chord distance of 49.50 feet to a point; Thence, North 82°44’26” West at a distance of 52.96 feet to a point in the east right of way of Jim Johnson Road; Thence, with Jim Johnson Road, North 19°53’31” East at a distance of 10.25 feet to a point; Thence South 82°44’26” East at a distance of 50.72 feet to point being the start of a curve; Thence northeasterly an arc distance of 39.27 feet along a curve to the left having a radius of 25.00 feet, a delta of 090°00’00”, chord bearing of North 52°15’34” East and a chord distance of 35.36 feet to a point; Thence North 07°15’34” East at a distance of 44.38 feet to the point of beginning containing 1,433.12 SQ FT or 0.03 Acres more or less. Together with and subject to any easements, covenants, right of ways, and conveyances that are of record and not of record. According to a survey by W. Logan McCraw, TN RLS#2887 of DBS Engineering & Associates, Job # CC 98231, dated June 17, 2019.  ORDINANCE 95-2021-22 AN ORDINANCE ACCEPTING THE DONATION OF CERTAIN REAL PROPERTY FROM TODD E. MORRIS TO THE CITY OF CLARKSVILLE FOR THE PURPOSE OF SEWER PUMP STATION WHEREAS, Todd E. Morris has agreed to donate certain real property to the City of Clarksville for the operation of an existing sewer pump station; and WHEREAS, the Clarksville City Council has determined that it is in the best interests of the City and its residents that the donation from Todd E. Morris be accepted with appreciation; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: 1. That the City of Clarksville hereby accepts the donation of certain real from Todd E. Morris, being a portion of the property conveyed to donor by deeds of record in Official Record Book Volume 1011, Page 2275, in the Register’s Office for Montgomery County, Tennessee, and being more particularly described in “Exhibit A”, attached hereto. 2. That upon acceptance of transfer documents, the City will assume ownership and responsibility for said property and easement. 3. That this Ordinance shall be in full force and effect from and after its passage and approval. FIRST READING: SECOND READING: EFFECTIVE DATE:  EXHIBIT A Land Description of the Industrial Development Board of Montgomery County Property Jim Johnson Road, Clarksville, TN 37043 Being a portion of the Industrial Development Board of Montgomery County Property in the 1st Civil District of Montgomery County, Tennessee, said property being a portion of Tax Map # 015, Parcel # 003.01 (Volume 1262 Page 2490), and of Tax Map # 009, Parcel # 014.02 Volume (ORV) 1244 Page (PG) 2574, all recorded in the Register’s Office of Montgomery County, Tennessee (ROMCT), said property is generally bounded on the west and south by Jim Johnson Road, and on the north by Life is Good Road. Being more particularly described as follows: Commencing at a set ½” iron pin capped “DBS & Associates” located at Tennessee State Plane coordinates (NAD 83) coordinates of Northing 838556.71, Easting 1600845.50 in the eastern right of way of Jim Johnson Road. Said POINT OF BEGINNING being South 20°31’10” West a distance of 101.29 feet from the southwest corner of the Industrial Development Board of Montgomery County Property ORV 1855 PG 2267. Thence leaving said right of way of Jim Johnson Road and with the said southern proposed right of way (ROW) of Life is Good Road, South 81°00’14” East a distance of 304.81 feet to a new iron rod capped “DBS & Assoc.”. Thence leaving said ROW on four new severance lines (NSL) as follows: South 29°55’19” West a distance of 45.07 feet to a new iron rod capped “DBS & Assoc.”; thence, North 83°12’33” West a distance of 78.18 feet to a new iron rod capped “DBS & Assoc.”; thence, generally, one-foot East of a fence line, South 05°36’07” West a distance of 270.36 to an iron rod capped “DBS & Assoc.”; thence, approximately one-foot south of the fence line, North 82°23’25” West a distance of 257.56 to an new iron rod capped “DBS & Assoc.” in said East ROW of Jim Johnson Road; Thence, North 19°53’31” East a distance of 83.34 feet to a point; Thence, North 12°42’56” East a distance of 234.37 feet to a point; Thence, North 08°12’34” East a distance of 5.51 feet to said POINT OF BEGINNING, containing 76,492.19 SQ FT or 1.76 acres more or less. Together with and subject to any easements, covenants, right of ways, and conveyances that are of record and not of record. According to a survey by W. Logan McCraw, TN RLS#2887 of DBS Engineering & Associates, Job # CC 98231, dated June 17, 2019.  Ingress and Egress Easement Commencing at a set ½” iron pin capped “DBS & Associates” located in the eastern right of way of Jim Johnson Road, said pin being in the southwest corner of the Water Tower Boundary. Said pin having Tennessee State Plane Coordinates Northing 838244.27, Easting 1600764.77. Thence, leaving said iron pin South 82°23’25” East at a distance of 60.09 feet to the northwest corner and the true point of beginning for this description. Thence, with South boundary South 82°23’25” East at a distance 10.00 feet to a point, also the width of the Ingress/Egress easement; Thence South 07°15’34” West at a distance of 44.32 feet to a point; Thence along a curve to the right having a radius of 35.00 feet, a delta of 090°00’00”, an arc distance of 54.98, a chord bearing of South 52° 15’34” and a chord distance of 49.50 feet to a point; Thence, North 82°44’26” West at a distance of 52.96 feet to a point in the east right of way of Jim Johnson Road; Thence, with Jim Johnson Road, North 19°53’31” East at a distance of 10.25 feet to a point; Thence South 82°44’26” East at a distance of 50.72 feet to point being the start of a curve; Thence northeasterly an arc distance of 39.27 feet along a curve to the left having a radius of 25.00 feet, a delta of 090°00’00”, chord bearing of North 52°15’34” East and a chord distance of 35.36 feet to a point; Thence North 07°15’34” East at a distance of 44.38 feet to the point of beginning containing 1,433.12 SQ FT or 0.03 Acres more or less. Together with and subject to any easements, covenants, right of ways, and conveyances that are of record and not of record. According to a survey by W. Logan McCraw, TN RLS#2887 of DBS Engineering & Associates, Job # CC 98231, dated June 17, 2019.  ORDINANCE XX-2020-21 AN ORDINANCE AMENDING PART II (CODE OF ORDINANCES), TITLE 13 (UTILITIES AND SERVICE), CHAPTER 3 (GAS, WATER, AND SEWER SERVICE) THE CITY OF CLARKSVILLE RELATIVE TO WATER AND SEWER RATES, CHARGES, AND/OR FEES WHEREAS, The City of Clarksville (Gas and Water Department) retained Raftelis Financial Consultants to develop a comprehensive financial plan and rate plan; and WHEREAS, the water and sewer rate study recommends revenue adjustments to better align the City’s rates, charges, and fees structure with the fixed and variable cost of serving water and sewer customers; and WHEREAS, the Gas and Water Department wishes to modify the water and sewer rate structure in order to ensure the continued maintenance of existing infrastructure and future capital improvement projects; and WHEREAS, the City Council finds that the interests of the City, its residents, and the Gas and Water Department rate payers would best be served by the following city code amendments. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: 1. That City of Clarksville Code of Ordinances, Title 13 (Utilities and Service), Chapter 3 (Gas, Water, and Sewer Service), Section 13-312 (Water and sewer rates; basis for charges; surcharges.), is hereby amended, effective July 1, 2021, by deleting same in its entirety and substituting therefor the following: Sec. 13-312. - Water and sewer rates; basis for charges; surcharges. (1) Water rate schedules. Effective July 1, 2008 a customer charge shall be charged each month based on meter size in accordance with water rate schedule A, section II. In addition uUsage fees shall be charged in accordance with water rate schedule A, section I. A customer charge, or meter fee, shall be charged each month based on meter size in accordance with rate schedule A, section II. This fee is to be charged to each water customer in addition to their normal water usage and without regard to the volume of water used by the customer. The following definitions shall be used to determine the applicable rate code: Commercial service and small industrial means customers engaged in selling, warehousing, or distributing a commodity or service in some business activity or profession or in some other form of economic or social activity. For example, and not by way of limitation, all local, state and federal governmental agencies, any organizations or institutions whether profit or non-profit, with uses other than those involving industrial or residential requirements are classified as commercial customers. Also included are offices, stores, schools, dormitories, hotels, restaurants, apartment houses, religious institutions, orphanages, clubs, boarding and rooming houses, communes, motor courts, camps, and rehabilitation organizations.  Industrial service means customers primarily engaged in a process that creates or changes raw or unfinished materials into another form or product, including the generation of electric power and who's usage exceeds a minimum of seven hundred fifty thousand (750,000) gallons of water per month as averaged over the previous twelve (12) months. Should the usage fall below seven hundred fifty thousand (750,000) gallons per month the customer shall be reclassified as a commercial service and small industrial customer and charged accordingly. The customer will be eligible for reclassification following twelve (12) consecutive months of water usage in excess of seven hundred fifty thousand (750,000) gallons of water per month. Residential service means single private residences, including separate private units of apartment houses and other multiple dwellings, actually used for residential purposes, which are separately metered. A dwelling shall be considered nonresidential which has more than one apartment or condo on the same meter. A residential dwelling shall be considered commercial if in the water department's judgment such dwelling and/or usage is identifiable as being used primarily (more than fifty (50) percent) for business or professional purposes. WATER RATE SCHEDULE A WATER RATES AND FEES EFFECTIVE AUGUST 9, 2008 Section I. Usage Fees (per 1,000 gallons): Residential (Inside city) $3.54 (Outside city) $7.08 Commercial (Inside city) $3.54 (Outside city) $7.08 (Inside city) Rate shall be based on the latest audited operation and maintenance cost for Industrial production and supply (including the greater of depreciation or debt service principle). (Outside city) 1.3 times inside city Industrial rate Effective July 1, 2021 to June 30, 2022 Residential (Inside city) $3.32 (Outside city) $6.65 Commercial (Inside city) $3.32 (Outside city) $6.35 Industrial (Inside city) $4.23 (Outside city) $5.82 Effective July 1, 2022 to June 30, 2023 Residential (Inside city) $3.68 (Outside city) $6.81 Commercial (Inside city) $3.68 (Outside city) $6.45 Industrial (Inside city) $4.30 (Outside city) $6.45 Effective July 1, 2023 to June 30, 2024 Residential (Inside city) $4.07 (Outside city) $7.12 Commercial (Inside city) $4.07 (Outside city) $7.12 Industrial (Inside city) $4.38 (Outside city) $7.12 Effective July 1, 2024 Residential (Inside city) $4.45 (Outside city) $7.80 Commercial (Inside city) $4.45 (Outside city) $7.80 Industrial (Inside city) $4.45 (Outside city) $7.80 Section II. Customer charge (per month): Meter Size Up to ¾" $3.00 1" 5.00 1½" 10.00  2" 16.00 3" 44.00 4" 84.00 6" 175.00 8" 175.00 10" 175.00 12" or larger Negotiated Effective July 1, 2021 to June 30, 2022 Meter Size Up to ¾" $7.00 1" $12.00 1½" $22.00 2" $36.00 3" $66.00 4" $110.00 6" $220.00 8" $352.00 10" $506.00 12" or larger $946.00 Effective July 1, 2022 to June 30, 2023 Meter Size Up to ¾" $8.00 1" $13.00 1½" $25.00 2" $39.00 3" $73.00 4" $121.00 6" $241.00  8" $386.00 10" $554.00 12" or larger $1036.00 Effective July 1, 2023 to June 30, 2024 Meter Size Up to ¾" $8.00 1" $14.00 1½" $27.00 2" $43.00 3" $80.00 4" $132.00 6" $264.00 8" $422.00 10" $607.00 12" or larger $1134.00 Effective July 1, 2024 Meter Size Up to ¾" $9.00 1" $15.00 1½" $30.00 2" $47.00 3" $90.00 4" $145.00 6" $290.00 8" $465.00 10" $665.00 12" or larger $1245.00 (2) Basis for sewer charges. The volume of water usage shall be the basis for sewer usage charges unless special metering is installed by the customer, with the prior approval of the utility department, to otherwise determine the volume of water that is being discharged to the sewer. The customer shall be responsible for the maintenance and accuracy of said meter. In the event of a discrepancy in the volume of wastewater metered by said device, the combined volume of potable water measured during the billing period shall be used as the basis for the sewer charges. (3) Sewer rate schedules. The charge for sewer usage or availability shall be in accordance with the following rate schedules: SEWER RATE SCHEDULE Usage Fees (per 1,000 gallons): For residential, commercial, and small industrial customers: Per 1,000 gallons (Effective July 1, 2013 to June 30, 2014) Outside city but Usage Within city served directly by (gallons) city First 2,000 $ 6.14 $11.44 All over 2,000 6.14 10.23 Per 1,000 gallons (Effective July 1, 2014 to June 30, 2015) Outside city but Usage Within city served directly by (gallons) city First 2,000 $ 6.73 $12.53 All over 2,000 6.73 11.20 Per 1,000 gallons (Effective July 1, 2015 to June 30, 2016) Outside city but Usage Within city served directly by (gallons) city First 2,000 $ 7.37 $13.72 All over 2,000 7.37 12.26  Per 1,000 gallons (Effective July 1, 2016) Outside city but Usage Within city served directly by (gallons) city First 2,000 $ 8.07 $15.02 All over 2,000 8.07 13.43 Effective July 1, 2021 to June 30, 2023 Outside city but Within city served directly by city $ 8.07 $14.14 Effective July 1, 2023 to June 30, 2024 Outside city but Within city served directly by city $ 8.07 $14.19 Effective July 1, 2024 Outside city but Within city served directly by city $ 8.14 $14.24 The minimum bill per month shall be based on two thousand (2,000) gallons. All industrial customers using a minimum of three hundred thousand (300,000) gallons of water per month shall be considered industrial customers. charged a rate per one thousand (1,000) gallons based on the cost per one thousand (1,000) gallons for operation, maintenance, and replacement of the sewer treatment plant according to the latest audit. This rate will be automatically revised each year upon receipt of the annual audit to reflect any changes. For industrial customers: Effective July 1, 2021 to June 30, 2022 Outside city but Within city served directly by city $ 8.07 $10.90 Effective July 1, 2022 to June 30, 2023 Outside city but Within city served directly by city $ 8.07 $12.52 Effective July 1, 2023 to June 30, 2024 Outside city but Within city served directly by city $ 8.07 $14.19 Effective July 1, 2024 Outside city but Within city served directly by city $ 8.14 $14.24 Outside city industrial customers: First 300,000 gallons .....1.3 × inside city industrial rate Next 700,000 gallons .....1.2 × inside city industrial rate Next 2,000,000 gallons .....1.1 × inside city industrial rate All over 3,000,000 gallons .....1.0 × inside city industrial rate The minimum monthly bill for the industrial rate will be based on three hundred thousand (300,000) gallons. (4) Reserved. (5) Surcharge. The surcharge for persons discharging excessive quantities and concentrations as established in the sewer use ordinance shall be as follows: Surcharge per pound BOD in excess of 300 mg/l .....$0.08 Suspended solids in excess of 325 mg/l .....0.08 Oils and grease in excess of 100 mg/l .....0.08 (6) Review of charge system. The water and sewer use charge system shall be reviewed annually and revised periodically by the city council as required in order to generate sufficient revenue to pay for the cost of operation, maintenance, and replacement of the water and sewer systems. (7) Environmental compliance fee. Each sewer customer shall be charged an environmental compliance fee of three dollars ($3.00) per month effective July 1, 2005, four dollars ($4.00) effective July 1, 2006, and five dollars ($5.00) per month effective July 1, 2007. This fee is to be charged to each sewer customer in addition to their normal sewer usage and without regard to the volume of sewerage generated by the customer. It is intended to generate funds to offset mandated environmental expenses of the sewer system that do not otherwise lend to generating revenues. (8) Backflow prevention testing fee. Each commercial, industrial and residential customer who is required under section 8-407 to install and maintain a backflow prevention device shall be charged a backflow prevention testing fee per device that recovers the costs incurred by the department in conducting the tests. This fee will apply to new and annual backflow prevention tests. The first re- inspection of failed backflow tests will be at no charge to the customer. Fees incurred will be added to the customer's water and sewer bill. (9) Grease management inspection fee. Each customer who is required under section 13-702 to install and maintain a grease trap and/or inceptor shall be charged a grease management inspection fee per device that recovers the costs incurred by the department in conducting the tests. This fee will apply to new, semi-annual and annual inspection. The first re-inspection of a failed inspection will be at no charge to the customer. Fees incurred will be added to the customer's water and sewer bill.