Parking Commission

PARKING COMMISS10N AGENDA DATE: July 30th,2020(resCheduled from July 21,2020) LOCATION: City Hall Mayor's Conference Room City Hall,l Public Square TIPIE: 3:00 PoM. Io CALL T0 0RDER Ⅱ. ANNOUNCE MEⅣ IBERSIN ATTENDANCE o電 RIFY QUORU哺 □ Allen Senseney □ Plorgan Knight □ Carol Clark □ Ryan Bowie □ Councilman Travis Holleman Ⅲ. ADOPT10N OF ⅣIINUTES: June 18th,2020oこ esCheduled from June 16th, 2020) Ⅳo ADOPT10N OF MINUTES:July 8■ ,2020 Roundtable‐ Wilma Rudolph Event Center Vo ADOPTION OF DIINUTES:July 16th,2020 Special Session VI. GUEST(S): 1.Public Comments(limit 5 minutes each) VⅡ . DEPARTⅣ IENT REPORTS l. Financial Report 2. Smart ⅣIeter Report Ⅵ Ⅱ. NEW BUSINESS IX. OLD BUSINESS X. PIISCELLANEOUS DISCUSSION Ш . VOIDING REQUESTS XⅡ o ADJOURNPIENT  PARKINC COM̲WIISS10N DIINUTES DATE: June 18th,2020(resCheduled frotn June 16th,2020 MIEETING LOCAT10N:4th FL00R CITY HALL MAYOR'S CONFERENCE R00M CIf口 r HALL,l PUBLIC SQUARE CLARKSVILLE,TN.37040 l CALL T0 0RDER/OUORUM CHECK The meeting was called to order by Ryan 3owた Members present were Morgan Knight and Carol Clark宙 a Google Meet.Councilman Hollenlan arrlved at 3:47 via Google Meet. Mrs. Clark madc a motion to epprove the minutes for May l9th-Mr. Bowie seconded-all membe rs voted in favor. GUT,ST(S) Michrel Palmore-Premier Parking IV DEPARTMENT REPORT Financia! Report: The financiel report wrs provided by Regina Hampton. Mrs. Hempton reminded the Commissiotr thet th€y received Marsh financials in their emai!-but they are also included in their packets for today. The report was given for July 1,2019 through May 31 , 2020-rever ues are $390,186-this is down Sl9,7y2 compared to last year. Expenses are $302,131 which is up $63JE5. This is due to the repairs at the Cumberland Garage Lot and part of Mrs. Hempton and Mr. Egbert's salalv was charged to Perking over the pest yeer (last year thcre were no parking mrnager salary expensx after October). Opereting prolit is at $8{1,056-after deprecation-there is a net profit of $321639, Month to date, revenues are $17,849; exp€rses are S15J64; efter deprecation *e have a loss for the month of$5,431. Smart Meter Report: Jon Flores provided an updrte on the smsrt meters. Mr. Flores reported that the report he is providing is extremely current-as this is his last week with Parking, Mr. Flores reported that he's been working to get all ofour resources out in the field. There are 129 active sensoru out of 2fiH2 of those ere dopplen; l8 of the 42 ere very erratic-they are in thc field and we could start a support ticket with IPS so we have a record of them ard they can be tracked, we have 87 in ground sensorc-[ batch of them were installed 5 years ago-- thqv will ebsolutel-v feil by the end of the year-I8 of those will be at the end of life by yeer end. only 69 of our ingrourd sensors will work by year end; best case scenaric-l I I total sensors will be enforceable by year end-worse case-93 will be enforceable. our focus has been moviag sensors to meters with more tnllic for more revenue. V NEW BUSI}IESS Time Limit for Curbside Pickup: we discussed last meeting keeping the curbside spaces-- however, they rre very hard to enforce with no time limit Mrs. Hamptor asked the comrlission to consider a time limit on thise spaccs for enforcement Mr. Iiowie suggested the same as the loading zone time limit-Ms. Knight agreed that 15 minuter *". app"of"iate. Mrs. clerk was concerned with upsefting customen if the merchant was unable io get them their ordcr in th.t amount of time. Mr, Bowie made a motion for a 15 minute time limit Mrs. Clark seconded the motion and all were in favor. Late Fees on Citations Issued during Pandemic: Mrs. Hamptol mentioned thrt hst month we wanted to waive late fees during the Pandemic. If we waive the fees from April lSth thru May 3lst we would be looking at waving S3JE0 in late fees. Mrs. Matta said the commission does not have authority to waive any fees. Mrs. Hampton can make a recommendation to Mrs. Matta who after exhausting all options can waive the fee. The commission can void one by one if the-v appeal, The others can be setrt to Mrs. Matta with an erplanation of why and what happe:red. She will get with Mr. Baker to see if she hes the authority to waive. Only one persotr at this time has requested relief. Mr:. Clark believes that we should cover this individually and not make a mass decision. Extending the three hour limit at meters: Mr. Palmore reiterated that Premier is not here to disrupt what we haye or make things diflicult on merchants and residents, They are simptv making suggestions/recommendations that will help the current process. Right now only 58Yo of our meters are enforceable by the end of the year only 45o/"- 110 meters out of 200 will not be enforceable. That will cost S33,0tX) to purchase what is needed. This will be spent cvery 5 years, if not sooner, due to the sensor's lifespan. This is spending money on equipment We have issues rvith new equipment. This does not include the 32,000 a ,ootrth data fees and meterials (batteries, etc.). Jon is leaving and he works on the metcrs 15-20 hours a week, we need to hire a part time persoo or Premier needs to take over the maintenance piece as well. He recommends deactivrting ell sensors in the downtown market erea. He would like to go to r *pay to play" type of system. This means, no matter where you park th€ initial fee would be $0.25. This would give flexibility to offer two types of payment structure in the downtown arca, We caa give a one hour free option thet we will still hsve in Strawberry Alley, Franklin Street, and Third Street, They can go to the meter rnd psrk for an hour fee. The other option is all day parking Which we can increase th€ three hour max to an eight hour max if they would like on First Street rnd Secotrd Street. Mrs. Clark asked about the $0.25 but then the free hour. Mr. Palmore explained that in order to activate the meter you will need $0.25, but with that 50.25 you will get an hour and 15 minutes for frec. .Ion mentioned that our situetion is unique. Most cities use the sensors lo reactivate the parking spece allowing the meter to stlrt over eyen if a vehicle hrs more time on the meter, thus being able to collect more revenue. We are dilferent in the fact that we use them to give eway a free hour then reset the Deter whetr the vehicle pulls out allowing the next penon a free hour. We have found a way to rvoid hrving to replace the lcnson. If *e deactivate the seniors, the quarter takes the place in detecting when the free hour is awardcd. The customer would have to insert the quarter to tell the meter you get the hour free. We are still giving the courtesy time; we are just now giving an hour and Iifteen minutes. This way people will have to physical{v go to the meter, This wilt ako make people read the meter to see what type of parking is available there. Firrt and Second Street there will be no courtesy time. There is a demand for all day parking, In Strawberry .A,lley if you choose to park all day, you ctl, you will just need to pay the meter all upfront. Mr. Palmore reiterated that this type of parking structure will save the City a lot of moncy. Mrs. Clerk is very interested in finding a way to do away with the sensor as they are a cotrsistent issue. She asks ifwe do ol?er all day perking, will we be giving up more short term parking out of inventory that we would waat to do. Jon says by merchants catching overtime violations by 9 am they are showing the demend. Mn. Bradbur-v mentions there are people now that we watch where people pull out of the parking spo8, wait a few minutes and pull back in to catch the free hour. Mr. Bowie mentions how in the past we have had compleints about business allowing employees to psrk and trke up spaces where customers would tten have to park further away and walk" Mr. Palmore -First Street and Second Street,, if we allow those for all  day parking that would be 39 meters. Mr. Bowie would like to not allow all day parking on Frauklin, Strawberry Alley end Third StreeL Mr. Palmore- People are doing this anywrys. Mr, Bowie is concerned that now we would be encouraging them to do so. Jon mentions that we have the abili{v now to give violations eyer.v two hours, currently we olly give one violation a dey, Mr. Bowie asked when we would put this into place. Mrs. Hampton said as soon as it is voted into plaee, because Jon is leaving. Premier is doing their best to lcartr from Jon, bul it is all surface. Mrs. Clark asks how many members are on the crll, 3he thinks this is sometbing to explore rnd she would like to have more questions answered and to make sure they can properly eommunicate with the public. She would like to vote on this next month, M., Bowie wrnts to do a special call meetitrg sooner than a month because Jon is leeving. Mr. Bowie seconds concerns on how to market this to the public and how we can retrain the public on the parking rules. Mr. Palmore re!$ures th.t they can hsve parking enforcement helping the public by showing how to tlse the meters, putting up sigtrs, and having clear instructions on the meter. Mrs. Matte seys to make it clear that we are not doing this to make revenue, our intent is to stop the frustration. It will also cut down on research having to be done by the clerks. Mr. Bowie does feel like now is the time to meke the changes with business reopening after COVID. Mrs. Clark hes corccrns still with Erking all of thc parking evailable all dry long with only one action. She would like to see something in writing and more than three members to vote on this. Mrs. Hampton is goilg to send it out. Mr. Bowie asks if it ryould be a bad idea to ask merchants whrt they felt this would look like. He mentions having a round table meeting rvith downtowtr businHs ownenl. They are going to work on a meeting for merchants in JuIy. VI. OLD BUSINESS VIt. MISCELLANEOUS DISCUSSION VU. VOIDING REQUESTS No action taken on: 1702a1807; 170205{X}4; 170204733; 170307034; 502396; 502378; *2216;501670; 502,161; 502460;502470 Yoided : I 70306885; I 703067 99 Ticket #1703071X!-The Commbsion voted to reduce the fine in half and provide a letter. IX. ADJOURIIMENT-The meeting was adjorirned at 4:37,  PARKING CO ON MINUTES DATE:July 8● ,20202:00 PⅣ 【 LIEETING LOCAT10N:lWilma Rudolph Event Center l190 Cumberland Drive Clarks,Jle,TN Parking Commission Members Present: Carol Clark Ryan Bowie City of Clarksville Employees Present: Mayor Joe Pitts Richard Stevens Laurie Matta Judi Bradbury Regina Hampton Premier Parking Representatives : Travis Jarrett Michael Palmore Mayor Joe Pitts welcomed guests (approximately 12-15 downtown business merchants/stakeholders in attendance). Mayor Pitts explained that the purpose of today's roundtable was to introduce/get feedback on ideas that we are working on to further increase the customer experience in the downtown area. Mayor Pitts explained that the City has entered into a contract with Premier Parking to help us further accomplish this goal. Mayor Pitts then introduced Travis Jarrett from Premier Parking. Mr. Jarrett spoke briefly about Premier Parking's history and expertise as it relates to Parking-and reiterated that they are here to help make the downtown area more parking friendly. Mr. Jarrett infoduce Michael Palmore with Premier to discuss proposed changes to the downtown meters. Mr. Palmore indicated that we know that there is an issue with sensors-tJrey don't function properly which causes frustration for customers, merchants, and enforcement. He introduced a plan that involves turning all sensors off and creating a "pay to play" environmen! increase the 3 hour max to an 8 hour max on 1"'and 2"d Street (Strawberry Alley, Franklin Street, and 3d Street would remain max of 3 hours); to start a parking session downtown it will cost twenty-five cents (at all meters). Twenty-five cents will get you t hr and 15 minutes. Mr. Palmore explained the goal is reduce the frustration for everyone and make it easier to park downtown. He then asked for questions from the public.  Questions/concems/feedback were given by many stakeholden present-many had concerns about opening up any streets to all day parking-that it would hinder the hrmover in many core parking spots downtown. Question regarding the Commission's role now that the City has entered into a contract with them was asked-reiterated that the Commission's role has not changed. Stakeholder mentioned that construction on the MPEC would begin very soon and that paxking for those workers would need to be considered. Mayor Pitts closed the meeting-thanking everyone for their great feedback and discussed the possibility of another roundtable meeting in the future if needed. III. Meeting ended at 2:40 PM.  PARKING CO ON ⅣIINUTES DATE:July 160,20201;00 pm PIIEETING LOCAT10N:4thFL00R CITY IIALL ⅣmYOR'S CONFERENCE R00M CITY HALL,l PUBLIC SQU4RE CLARKSⅥ LLE,TN.37040 Parking Commission Members Present: Ryan Bowie Carol Clark Morgan Kaight via phone City of Cla*sville Employees Present: Mayor Joe Pitts Chief of Staff-James Halford via Google Meet Laurie Matta Regina Hampton fuchard Stevens Premier Parking Representative Present: Michael Palmore Mayor Pitts began meeting-today's purpose is to discuss feedback surrounding last week's Parking Roundtable meeting and possible rate structure change for downtown meter parking. Mrs. Clark expressed concem over any all day parking option downtown, but agreed that maybe 3 hours wasn't long enough. Mr. Bowie said that there are 7 salons downtown that would benefit from an extended maximum time on meters (many of their customers receive services that last longer than 3 hoursFMr. Bowie also requested the number of spaces available in the garagesflots. Mrs. Hampton will provide via email after the meeting. Mr. Palmore indicated that a maximum of 4 hours could be the solution (on all streets/meters-this does not include the surface lots with kiosks). Everyone agreed this could be the best solution. It was also mentioned that no one had rece'ived negative feedback in regards to the "pay to play' environment-twenty-five cents to begin a parking session-gets you t hour and 15 minutes. Question was asked how quickly does the Commission vote on this and what needs to happen before the change-Mayor Pitts offered to go door to door and talk to merchants face to face about the change. Mrs. Clark felt the July 306 Commission meeting was too soon to vote. A special called meeting of August 46 will be called in City Council Chambers with just this item on the agenda to discuss and vote. This will be heavily marketed and communicated through signage, graphics (Mayor Pitts asked Mr. Stevens to being working on this-Mrs. Hampton requested Mr. Palmore work with him as well), and media. ＩＩ Ｉ■ Meeting ended at 2:40 pm.  CITV OF CLARKSV:LE PARκ :NC‐ AtrrHORIIV ttEVENUE&EXPEN01TURE MONTHLV COMPARISON‐ rrD 』uly■ ,2018 julv l,20■ 9 increase june 30,2019 1une 30,20曖 0 (Decrease〕 REVEttUES: PARK:NG MET[RF:NES‐ TICK緊 100,863 89.551 (11,316) INVESIMENT EARN:NCS 6,507 4,699 (1,80η INTERE釘 PARK:NC METER MONEY‐ 00WNTOWN 93′ 181 93′ 676 495 RESiDEN『 lAL 680 115 (事 65) ROXY LOT 12′ 323 14,108 . 1,785 TR:N:lγ LOT 1,213 (1.2■ 3) FRANKL:N STREET LOT 216 PAFK:NC SPACES/LOAD:NG 20NES 27′ 189 27′ 496 3Cア CONコ 賦uCrloN PERMttS 2,740 1,780 :ゆ ) APPLICAT10N FEE 390 210 {180) CARACES― tEASED SPACES― TRANS「 8,007 9,■ 24 1′ 117 CUMBERLANO PLAZA LEASED SPACES 38′ 120 4ι 085 7,965 CUMB[RLAND PLAZA M〔 T[R MONEY 147,466 140,756 {6,710) MiSCELLANEOUS lnciudes add掟 iona:hang tags′ 2,191.30 901.80 {1̀290} CityCoun/Pcard Rebate/other renta: 稼 ANSFER:N FROM GENERALFUN0 44C,874 428′ 718 (12′ 116) EXPENSES: SALAR:ES&WAGES 140,608 182′ 313 41,705 OPERAT:NG 101,609 116′ 366 t4,757 OTHER PROFESSiONAL SERViCES BUltD:NG REPA:R&MA:NTENANCE 8,642 6′ 365 〔乙278} OTHER REPA:R&MA:NENANCE 1■ 891 41′ 215 場 325 OTHER EQU:PMENT PURCHAStS 446 173 1273) :NTEREST… OTHER OE8T OTHER :MPROVEMENTS(NON‑3U:LD:NCS) AMORT:ZAT10N EXPENSE 266,■ 96 346,431 80,236 OPERAllNC PROF「 ノ(LOSS〕 174,679 82,287 (92,392) AMORTIZAT:ON EXPENSE DEPREC:AT:ON EXPENSE 90,458 95′ 000 NET PRO日 Tノ lLOSS〕 A日「[R OEPRECIAT:ON: 84,221 (12,713} ̲̲(92,39η PARKl G Fυ 484′ 000 "D BALANCE  CnⅣ OF CLAR V:LLF PARК :"C AtjTHOR,Iγ RFVIllut&EXP〔 NO「 uR=COMPARISO 脚 1, FV 2018 ￨● 餞 06/01ノ 201, 06/Ctノ 2013 "2●2● 19 06′01ノ "" 06/Otr202● 06/30/201' 06/30/2013 06/30/,019 06/30/2020 REVI uFS: PARKlllG MFT=R FlNES T,Cκ CTS 9.44472 10,51069 8′ 140∞ 7,08700 lNVCSTM〔 NT EARNINGS 20258 42682 57993 9421 PARKINC MFT=R MONEY、 00WNTOWN 7′ 19759 942538 8.3● 57フ 11.93105 RES10CttTIAL PARκ lNG 00WN10WII 90 00 THIRO&MAIN STREET tOT‐ F&M 4500 ROXV L07 28350 ■090∞ 1′ 02000 2,05000 FRANKtIN SIRIFT tOT 18000 TRINITγ LOT 75∞ 33676 PARK!NG SPACES/LOAOIN6 20NES 2.25300 100∞ 1′ 05000 (80∞ ) CONSTRUCT10N PIRMITS 545∞ 24000 REIITAL AP,tlCAT10に F〔 tS 30Ю Ю GARAGES LEASED SPACFS‐ TRANS17 43200 560∞ (34200, 2′ 00917 CuMBERLANO PIA2A LEASED SPACFS 1.223∞ 1.85400 96900 2.723∞ CUMBERい ND,LAZA Mξ TER MONEY 10′ 62158 1■ 49045 10′ 71795 12.33106 MISCEltANEOuS 28919 48396 4920 70 1Xl TRANSFERIN FROM G〔 NERAL FuN0 32′ 57216 37.35806 30.89485 38.39549 EXP NslS: SAIARIES&WACFS 16′ 424フ 4 17′ 64918 ■92231 21,05983 CPERATING 9′ 73104 7.47721 965082 20′ 01993 OTH[R PROFFSS10NAL SERViCES 3ulLD!"GR〔 PAlは &MAlllT NAIICt 9885, 36339 3,79151 1.19093 07HER REPAIR&MAlNTENANC〔 32459 65915 4.98445 4フ 98 OT"ER EQUIPMENT PURCHASCS 14,47500 INIEREST‐ 01HER D〔 B了 6039 OTH[R 3.59260 2Q50000 IMPROVFMENTS(NON‐ OulLDINCS) 31.12193 61.12393 2フ .34909 42.3186フ OPERAT:"Gl,COM=ノ (tOSS, 1,45023 {23′ フ 6587) 3′ 54576 (3.92318) AMORT12AT1011 EXPCNSE DEPRECIAT10N EXP[NSE 7.60258 ア,55,35 7′ 53815 ■91667 NE7,ROFIT/(10SS,: ・ property insurance refund