Parking Commission
Regular MeetingClarksville, TN · October 20, 2020
Minutes
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PARKING COMMISSION MINUTES
DATE: October 20th, 2020
MEETING LOCATION: 4'h FLOOR CITY HALL MAYOR'S CONFERENCE ROOM
CITY HALL, 1 PUBLIC SQUARE
CLARKSVILLE, TN. 370,10
I. CALL TO ORDER/OI.,IORUM CHECK
The meeting was called to order by Ryan Bowie at 3:02pm. Members present were
Morgan Knight (via phone), Carol Clark (via computer) and Andrea Herrera.
Councilman Travis Holleman joined late.
II. ADOPTION OF MINUTES:
September 1sth,2020
Carol Clark made a motion to approve-Ms. Knight seconded--all members voted in '
favor.
NI. GUEST(S)
IV. DEPARTMENTREPORT
Financial Report: The financial report was provided by Laurie Matta. Mrs. Matta
began with the month to date report--we had 539,467 in revenue for the month of '
September. Expenses were $31,000- $8,000 in deprecation. Profit this month of$253.
If we compare to this time last year, we're at $3,000 more in revenues. Our expenses
have increased due to the management agreement, a loss of$15,000 year to date. Mrs.
Clarks noted Cumberland was down in revenue, Mrs. Matta noted it was because
courts were out.
Smart Meter Report: Mr. Palmore provided the report-There were 24 meters down
that were shipped back to IPS. Now only 14 are down.
V. \EW BUSINESS
l. Mrs. Matta gave information about a request for new meters on Main and Second
Street because people are now parking there for free after the $.25 rule was instated.
Mrs. Bradbury said they used to have meters there. They were removed when we did
the smart meters because they were outlined areas and underutilized. She now sees a
need with our growth. Mrs. Herrera notes that Strawberry Alley is always full now.
Whoever parks there gets a ticket and stays the rest of the day, there is no room for
customers. Mr. Bowie mentioned that we just had a public meeting that did not mention
this and he feels it would be wrong to do something different than what we just told
them we were doing. Also, cost must be considered. Mrs. Clark agrees with Ryan. Mrs.
Clark motions to Table to at least Jan 2021 to reconsider if the request is resubmitted.
Morgan seconds, all in favor,
2, Grace period after meters expire._Mr. Palmore said he has been getting complaints
that some of the meter auditors watch some of the meters turn red and instantly write
a ticket. He would like to retrain them that if the meter is showing green we keep
walking and only if the meter is red we write tickets. Mr. Bowie asked if they do keep
walking on their route, how long it will take to reproach the vehicle. Mr. Palmore is
working on routes. He also notes that before we put a time limit on it we would have to
be cautious so we will have people say they are within the grace period. Mr. Bowie
would feel comfortable with retraining to keep walking if the meter is green and to
come back when the meter is red to create better perception.
3. Mrs. Herrera would like to make the electric space on Strawberry Alley into a
metered space as it is empty a vast majority of the time. Mrs. Bradbury notes they were
donated by Nissan with no plan or period to utilize it. CDE was paying the bill, but has
stopped and it is now Parking Commission's responsibility. They will discuss next
month with additional information.
OLD BUSINESS
VI. MISCELLANEOUS DISCUSSION
1. Mrs. Matta discussed valet parking. One of the merchants has approached the
parking commission wanting to open/offer valet parking for all of downtown, not just
their restaurant. There is nothing in City code right now regarding this. They have'
contacted Sgt. Gill and Legal to check with liability and to make sure we would be
covered. Legal has the draft almost ready then she will present it to F&A. There
would be a permit required, if a permit is turned down they could appeal and it would
come to the Parking Commission to vote. We do not have a lot of details on this, but
they do want to offer it quickly. We cannot give a spot for valet parking because we
have reserved spots during the day. Mr. Bowie is worried about being ADA
compliant. Mrs. Matta is in contact with Premier Parking regarding if this will
conflict with their agreement. Mrs. Clark mentions after looking this over, a lot of'
burden will fall on the parking commission.
2. Mr. Palmore is asking for more permission to void tickets when it comes to the $.25
rule. They have a lot of people asking for tickets to be voided because they didn't
know the law had changed or the signage. He would like more power to decide on
these tickets. This is only for tickets regarding the meters new $.25 rule. Mrs, Matta
does not want to leave any room for favoritism. Mr. Bowie reminds the committee
part of their job is the void request.
VII. VOIDING REOUESTS
No action taken on:
170309189; 170309604 (board member paying); 170206453,170206477,170309392,
170206170,170309825, 170206233,170309873, 170309613, 170206348,170308965,
170309717,,170309309 (board member paying), 170308978, 170206284,170309860,
502832, 502827 , 170309947 ,502876, 502864
Void: 170206211, 170206334, 170309936,
VIII. ADJOURNMENT-The meeting rl as adjourned at 4:29.
Agenda
PARKING COMMISSION AGENDA
DATE: October 20th,2020
LOCATION: Cify" Hall Mayor's (lonfe rence Rnom
City Hall, I Public Square
TIME: 3:00 P.M.
I. CALLTOORDER
II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
O Ryan Bowie
D Morgan Knight
E Carol Clark
tr Andrea Herrera
! Councilman Travis Holleman
III. ADOPTION OF MINUTES: September 15,2020
IV. GUEST(S):
l Public Comments (limit 5 minutes each)
v DEPARTMENT REPORTS
1. Financial Report
2. Smart Meter Report
VI NEW BUSINESS
1. Additional Meters on Main/l{ Second Street
2. Grace Period after Meter Expires
VII. OLDBUSINESS
VIII. MISCELLANEOUSDISCUSSION
1. Valet Parking Ordinance-Draft
IX, VOIDING REQUESTS
X. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: September lsth, 2020
MEETING LOCATION: 4Ih FLOOR CITY HALL MAYOR'S CONFERENCE ROOM
CITY HALL, T PUBLIC SQUARE
CLARKSVILLE' TN.37O4O
I- CALL TO ORDE R/O UORUM CHECK
The meeting was called to order by Ryan Bowie. Members present were Carol Clark and
Councilman Travis Holleman. Mrs. Cla rk nominated Ryan Bowie as the new chair-
Councilman Holleman seconded. All members voted in favor'
II. ADOPTION O F MINUTES:
August l8th, 2020
Coincilman Holleman made a motion to approve-Mrs. Clark seconded--all members voted
in favor.
Iil. GtrE ST(S)
Chris Cowan
IV. D EPARTMENT REPORT
Financia I Report: The financial report was provided by Regina Hampton' Mrs. Hampton
began with the month to date report--we had $33'055 in revenue for the mon th of August.
Expenses were $42,067-loss this month of $9,012. Year-to-Date-revenues are at 580,0,11-
expenses are at S75' 507-includin g deprecation, there is a loss of$11296.
Smart Meter Report: Mr. Palm ore provided the report-There are I 73 meters up and
runnrng We are working with IP S to see the next steps on sending back meters-we have to
replace modems and trying to determine the most cost effective way to do that.
NEW BUSINESS
L Trufft" I..ue Linda Lane/wagon Trail Road-Mrs. Hampton included a map and
information from a citizen regarding traffic issues and the requests for No Parking signs on a
section of Linda Lane/wagon Trail Road. chris cowan was in attendance to provide
insight/recommendation on this, Mr. Cowan took a look at the specific location-he gets the
feeling that this could be a dispute between neighbors. Typically there is about 2l feet for 2
lane traffic-however, when vehicles are parked on both sides this would reduce the lane space
and create an issue for 2 lane traffic. Mr. Cowan did not have a specific recommendation on
this situation-Mrs. Hampton asked if a No Parking sign would be appropriate in that area.
Mr. Cowan doesn't believe this intersection is different from most intersections in Clarksville.
Mrs. Bradbury brought up that there is a petition that has been used in the past in
neighborhoods for these type of situations. Mr. Cowan indicated that these have been used for
othir things (speed humps, etcFbut not in a No Parking situation. Mr. Bowie suggested
reaching out and asking the citizen to start a petition and if he can receive 807. of the
neighborhood to agree' then we can look at this situation again.
VI. OLD BUSINESS
VII. MISCELLANEOUSDISCUSSION
Mr. Bowie discussed other streets that have similar situations as Linda Lane/Wagon Trai}-
specifically l't Street/Cline Alley/Union Street. There is a concern when vehicles park on both
sides of the street-it creates a safety issue.
VIII. VOIDING REQUESTS
No action taken on:
170308375; 170308567; 170205816; 170308191; 170308676; 170308461
Void:
170308589; 170308672; 502445; 502448
IX. ADJOURNMENT-The m eeting was adjourned at 3:33.
c|TY or CLARKSVTU.E
PARKING ATJTHORITY REVEI{UE & TXPENDITURE COMPARISON
FY20l8 FY 2019 FY 2020 FY2021
0elitl20L7 09l0r/2018 09/ot/20,]9 09loL/2O2O
09l3Ol2017 09/30/2O1A 09/3Ol2Ot9 @l3Ol2O2O
REVENUES:
PARKING METER FINES TIC(ETS s 7,196.88 s to,644.4t s 6,721.99 s 1,022.LO
INVESTMENT EARNINGS 236.12 471.95 524.50 62.03
PARKING METER MONEY - DOWNIOWN 6,623.54 7,361.30 9,505.88 tL,194.67
RESIDENTIAL PARKING. DOWNTOWN
THIRO & MAIN STREET LOT, F&M 63.78
ROXY LOT 608.40 618.00 1,547.50 1,205.00
FRAN(LIN STREET LOT 35.92 480.00
TRINITY LOT 75.00 175.00
PARKING SPACES / TOADING ZONES 1,989.00 1,232.00 1,030.00 1,182.00
CONSTRUCTION PERMITS 255.00 10.00 20.00
RENTAL APPLICATION FEES 60.00 30.00
GARAGES. TEASED SPACES TRANSIT 815.37 627.17 1,3rt4.00
CUMBERLAND PLAZA LEASED SPACES 1,056.00 855.00 1,492.OO 3,183.80
CUMBERLAND PLAZA METER MONEY 12,358.30 9,753.50 76,109.32 13,640.95
MISCELLANEOUS 51r.72 1,000.40 57.54 88.78
TRANSFER IN FROM GENERAL FUND
31,785.33 32,815.83 37,080.5s 39,467.11
EXPENSES:
SALARIES & WAGES L6,133.70 13,791.19 10,413.16 8,768.64
OPERATING 6,393.32 6,408.02 8,136.25 9,924.42
OTHER PROFESSIONAI- SERVICES 12,000.00
BUILDING REPAIR & MAINTENANCE 363.39 432.27 418.29 503.25
OTHER REPAIR & MAINTENANCE 640.00 3,348.51 100.12
OTHER EQUIPMENT PURCHASES
INTEREST OTHER DEBT 60.39
OTHER
TMPROVEMENTS (NON-BU -0tNG5)
22,950.80 2r,27L.48 22,336.2r 31,295.83
oPERAI|uG TNCOME/(|-OSS] 8,834.S3 LL,544.35 14,744.44 8,170.28
AMORTIZATION EXPENSE
DEPRECIATION EXPENSE 7 551.35 7,538.15 1 ,9t6.61 t,916.61
NrT PROFTT/(r-O5S) s 1,283.18 s 4,@5.20 s 5,A27.77 $ 253.61
CITY OF CTARKSVILLE
PARKING AUTHORITY REVENUE & EXPENDITURE MONTHTY COMPARISON . YTO
July 1,2019 July 7,2O2O lncrease
September 30, 2019 September 30, 2020 (Decrease)
REVENIJES:
PARKING METER FINES. TIC(ETS 16,655 22,254 5,599
INVESTMENT EARNINGS 7,616 271 (1,46s)
INTEREST
PARKING METER MONEY - DOWNTOWN 21,188 30,1s2 2,965
RESIDENTIAL
MAIN ST LOT 64
ROXY LOT 3,210 2,180 (1,090)
TRINITY LOT
FRANKLIN STREET LOT 36 480
PARKING SPACES / LOADING ZONES 11,580 70,207 (1,373)
CONSTRUCTION PERMITS 260 490 230
APPLICATION FEE 720 60 (60)
GARAGES - LEASED SPACES - TRANSIT 2,194 2,-r9a
CUMBERLAND PLAZA LEASED SPACES 70,524 72,700 2,176
CUMBERLAND PLAZA METER MONEY 44,969 37,761 (7,203)
MISCELLANEOUS 204 279 15
lncludes additional hang tags,
CityCourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAT FUND
776,442 119,581 3,099
ExPENSESI
SALARIES & WAGES 30,210 24,968 (s,302)
OPERATING 36,098 44,021 7,923
OTHER PROFESSIONAL SERVICES 36,000 35,000
BUILDING REPAIR & MAINTENANCE 1,237 3,370 2,134
OTHER REPAIR & MAINENANCE 4,662 2,680 (1,982)
OTHER EQUIPMENT PURCHASES
INTEREST - OTHER DEBT
OTHER
IMPROVEMENTS (NON.BUILDINGS)
AMORTIZATION EXPENSE
72,266 111,039 3A,lil3
OPERATING PROFIT/(LOSS) 44,275 8,542 (3s,674)
AMORTIZATION EXPENSE
DEPRECIATION EXPENSE 23,157 23,157
NEI PROFIT/(TOSS} AFTER DEPRECIATION: 20,465 (1s,209)
_______l!!84.
PARKING FUND BALANCE 484,000
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