Parking Commission

PARKING COMMISSION AGENDA DATE: November 11th,2020 LOCATION: City Hall Mayor's Conference Room City Hall, I Public Square IN AN I;FITOR I' I O FACILITATE l'HE CONI'INUED RESPOnISU TO I I It CORONAVII{trS l)lS}:,,\SF. (COVIl)-19). I HIS N,{l:E'llNG WILI- l}E CONDUCTI;D VIA C;OOCil-E l\,rlrtl S. TIME: 3:00 P.M. I. CALL TO ORDER II ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM) ! Ryan Bowie D Morgan Knight n Carol Clark ! Andrea Herrera E Councilman Travis Holleman III. ADOPTION OF MINUTES: October 20,2020 IV. GUEST(S): 1. Public Comments (limit 5 minutes each) v DEPARTMENT REPORTS 1. Financial Report 2. Smart Meter Report VI. NEWBUSINESS 1. On-Street Parking-MPEC VII. OLD BUSINESS VIII. MISCELLANEOUS DISCUSSION l. Valet Parking Ordinance-Final IX. VOIDING REQUESTS X. ADJOURNMENT  PARKING COMMISSION MINUTES DATE: October 20th, 2020 MEETING LOCATION: 4th FLOOR CITY HALL MAYOR'S CONFERENCE ROOM CITY HALL, I PUBLIC SQUARE CLARKSVILLE, TN.37O4O I. CALL I'O ORDER/OTIORLIM CHECK The meeting was called to order by Ryan Bowie at 3:02pm. Members present were Morgan Knight (via phone), Carol Clark (via computer) and Andrea Herrera. Councilman Travis Holleman joined late. II. ADOPTION OF MINUTES: September 15th,2020 Carol Clark made a motion to approve-Ms. Knight seconded--all members voted in favor. III. GUEST(S) IV. DEPARTMENTREPORT Financial Report: The financial report was provided by Laurie Matta. Mrs. Matta began with the month to date report--we had $39,467 in revenue for the month of September. Expenses were $31,000-- $8,000 in deprecation. Profit this month of $253. If we compare to this time last year, we're at $3,000 more in revenues. Our expenses have increased due to the management agreement, a loss of$15,000 year to date. Mrs. Clarks noted Cumberland was down in revenue, Mrs. Matta noted it was because courts were out. Smart Meter Report: Mr. Palmore provided the report-There were 24 meters down that were shipped back to IPS. Now only 14 are down. V. NEWBUSINESS 1. Mrs. Matta gave information about a request for new meters on Main and Second Street because people are now parking there for free after the $.25 rule was instated. Mrs. Bradbury said they used to have meters there. They were removed when we did the smart meters because they were outlined areas and underutilized. She now sees a need with our growth. Mrs. Herrera notes that Strawberry Alley is always full now. Whoever parks there gets a ticket and stays the rest of the day, there is no room for customers. Mr. Bowie mentioned that we just had a public meeting that did not mention' this and he feels it would be wrong to do something different than what we just told them we were doing. Also, cost must be considered. Mrs. clark agrees with Ryan. Mrs.  Clark motions to Table to at least Jan 2021 to reconsider if the request is resubmitted. Morgan seconds, all in favor. 2, Grace period after meters expire,_Mr. Palmore said he has been getting complaints that some of the meter auditors watch some of the meters turn red and instantly write a ticket. He would like to retrain them that if the meter is showing green we keep walking and only if the meter is red we write tickets. Mr. Bowie asked if they do keep walking on their route, how long it will take to reproach the vehicle. Mr. Palmore is working on routes. He also notes that before we put a time limit on it we would have to be cautious so we will have people say they are within the grace period. Mr. Bowie would feel comfortable with retraining to keep walking if the meter is green and to come back when the meter is red to create better perception. 3. Mrs. Herrera would like to make the electric space on Strawberry Alley into a metered space as it is empfy a vast majority of the time. Mrs. Bradbury notes they were donated by Nissan with no plan or period to utilize it. CDE was paying the bill, but has stopped and it is now Parking Commission's responsibility. They will discuss next month with additional information. OLD BUSINESS VI. MISCELLANEOUS DISCUSSION 1. Mrs. Matta discussed valet parking. One of the merchants has approached the parking commission wanting to open/offer valet parking for all of downtown, not just their restaurant. There is nothing in City code right now regarding this. They have contacted Sgt. Gill and Legal to check with liability and to make sure we would be covered. Legal has the draft almost ready then she will present it to F&A. There would be a permit required, if a permit is turned down they could appeal and it would come to the Parking Commission to vote. We do not have a lot of details on this, but they do want to offer it quickly. We cannot give a spot for valet parking because we have reserved spots during the day. Mr. Bowie is worried about being ADA compliant. Mrs. Matta is in contact with Premier Parking regarding if this will conflict with their agreement. Mrs. Clark mentions after looking this over, a lot of' burden will fall on the parking commission. 2. Mr. Palmore is asking for more permission to void tickets when it comes to the $.25 rule. They have a lot of people asking for tickets to be voided because they didn,t know the law had changed or the signage. He would like more power to decide on these tickets. This is only for tickets regarding the meters new $.25 rule. Mrs. Matta does not want to leave any room for favoritism. Mr. Bowie reminds the committee part of their job is the void request. VII. VOIDING REOUESTS No action taken on: 170309189; 170309604 (board member paying); 170206453, Li0206477,170309392, 170206170,170309825, 170206233,170309873, 170309613, 170206348,170308965,  170309717,170309309 (board member paying), 170308978, 170206284,170309860, 502832,, 502827, 170309947, 502876, 502864 Void: 170206211., 170206334, 170309936, VIII. ADJOURNMENT-The meeting was adjourned at 4:29.  CITY OF CLARKSVII,LE PARKING AUTHORITY REVENUE & EXPENDITURE MONTHLY COMPARISON - YTD July 1,2019 July 1, 2020 lncrease September 30, 20r.9 September 30, 2020 (Decrease) REVENUES: PARKING METER FINES . TICKETS 29,t64 31,837 2,673 INVESTMENT EARNINGS 2,149 265 17,9241 INTEREST PARKING METER MONEY. DOWNTOWN 36,101 40,904 4803 RESIDENTIAL 30 {30) MAIN ST LOT 25 152 127 ROXY LOT 4,230 2,755 lr,47sl TRINITY LOT FRANKLIN STREET LOT 36 480 PARKING SPACES / TOADING ZONES 73,344 18,997 5,654 CONSTRUCTION PERMITS 1,400 490 (e10) APPLICATION FEE 150 60 (e0) GARAGES - LEASED SPACES - TRANSIT 7,687 5,086 3,399 CUMBERLAND PLAZA LEASED SPACES 18,453 14,053 (4,400) CUMEERLAND PLAZA METER MONEY 59,623 47,O49 (t2,5741. MISCELLANEOUS 377 284 lpTl lncludes additional hang tags, Citycourt/Pcard Rebate/other rental TRANSFER IN FROM GENERAL FUND 166,802 762,41.2 (4,390) EXPENSES: SATARIES & WAGE5 41,119 34,069 (7,061) OPERATING 44,394 52,642 8,248 OTHER PROFESSIONAL SERVICES 48,000 48,000 BUILDING REPAIR & MAINTENANCE 1,275 5,370 4,096 OTHER REPAIR & MAINENANCE 4,690 2,680 (2,010) OTHER EQUIPMENT PURCHASES INTEREST - OTHER DEBT OTHER IMPROVEMENTS (NON.BUILDINGS) AMORTIZATION EXPENSE 97,474 742,767 51,283 oPERATTNG PROFTT/(rOSS) 15,324 19,651 (ss,673) AMORTIZATION EXPENSE DEPRECIATION EXPENSE 37,667 37,667 NET PROFIT/(LOSs) AFTER DEPRECIATION: 43,657 (12,015) (ss,673) PARKING FUND BALANCE 484,000  CITY OF CLARKSVILI.E PAR(ING AUTHORITY REVENUE & EXPTNDITURE COMPARISON FY2018 FY 2019 FY 2020 FY2021 LO/Or/2017 LO/0tl2O7a LOIOt/2019 toloLl2o2o LO/31120t7 toltll2oLa LOlst/2OL9 tolSLl2O2O REVENUES: PARKING METER FINES . TICKETS s 5,316.99 I 6,473.93 s 12,508.99 s 9,582.98 INVESTMENT EARNINGS 251.51 520.70 512.49 53.85 PARKING METER MONEY - DOWNTOWN 6,760.03 8,409.90 8,913.34 10,750.61 RESIDENTIAL PAR(ING - DOWNTOWN 90.00 30.00 THIRD & MAIN SIREET LOT. E&M 25.00 88.70 ROXY LOT 1,112.15 800.00 950.00 575.00 FRANKLIN STREET tOT TRINITY LOT 200.00 275.00 PARKING SPACES / TOADING ZONES 9,494.O0 3,317.00 7,763.50 8,790.00 CONSTRUCTION PERMITS 1,985.00 1,140.00 RENTAL APPTICATION FEES 30.00 GARAGES - LEASED SPACES - TRANSIT 849.03 556.00 1,687.00 2,288.00 CUMBERLAND PLAZA LEASED SPACES 1,082.19 7,015.36 7,928.42 1,353.00 CUMBERLAND PI"AZA METER MONEY 'J.4,640.7"1 14,013.15 14,654.27 9,282.40 MI5C€LtANEOUS 398.86 7t.62 767.22 65.66 TRANSFER IN FROM GENERAL FUND 42,150.53 41,542.66 50,320.23 42,830.20 EXPENSES: SALARIES & WAGES 76,903.47 t2,220.93 10,849.16 9,101.05 OPERATING 7,621.45 9,375.@ 4,296.20 8,620.67 OTHER PROFESSIONAL SERVICES 12,000.00 EUILDING REPAIR & MAINTENANCE 353.39 363.39 31.96 2,000.00 OTHER REPAIR & MAINTENANCE 48.46 28.M OTHER EOUIPMENT PURCHASES INTEREST - OTHER OEET OTHER 50.39 TMPROVTMENTS (NON-BUtLDtNGS) 24,954.70 22,@7.74 79,277.76 3L,72L.72 oPERATTNG TNCOME/(t-OSS) 17,195.83 19,s34.88 31,108.47 11,108.48 AMORTIZATION EXPENSE DEPRECIATION EXPENSE 7,557.35 7,538.15 7,976.67 1,9t6.61 NEr PROFtT/(ross): s 9,644.4A s 1 996.73 s 23,191.80 $ 3,191.81