Parking Commission

PARKING COMMISSION AGENDA DATE: December 15th, 2020 LOCATION: City Hall Mayor’s Conference Room City Hall, 1 Public Square IN AN EFFORT TO FACILITATE THE CONTINUED RESPONSE TO THE CORONAVIRUS DISEASE (COVID-19), THIS MEETING WILL BE CONDUCTED VIA GOOGLE MEETS. TIME: 3:00 P.M. I. CALL TO ORDER II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)  Ryan Bowie  Morgan Knight  Carol Clark  Andrea Herrera  Councilman Travis Holleman III. ADOPTION OF MINUTES: November 17th, 2020 IV. GUEST(S): 1. Public Comments (limit 5 minutes each) V. DEPARTMENT REPORTS 1. Financial Report 2. Meter Report VI. NEW BUSINESS 1. Cumberland Plaza Leased Spaces VII. OLD BUSINESS 1. Metered Parking on Main Street 2. Curbside Parking Spaces 3. Electric Vehicle Charging Space VIII. MISCELLANEOUS DISCUSSION IX. VOIDING REQUESTS X. ADJOURNMENT  PARKING COMMISSION MINUTES DATE: November 17th, 2020 MEETING LOCATION: 4th FLOOR CITY HALL MAYOR’S CONFERENCE ROOM CITY HALL, 1 PUBLIC SQUARE CLARKSVILLE, TN. 37040 I. CALL TO ORDER/QUORUM CHECK The meeting was called to order by Ryan Bowie at 3:02pm. Members present were Morgan Knight (via phone), and Andrea Herrera. II. ADOPTION OF MINUTES: October 20th, 2020 Mr. Bowie asked that everyone be addressed as Mr. and Ms. within the minutes. Mr. Bowie made a motion to approve—Ms. Knight seconded--all members voted in favor. III. GUEST(S) Josh Ward from Millan Enterprises—Mr. Ward discussed the possibility of adding meters on Main Street and Second Street. With the construction of the MPEC, Millan sold two of their parking lots—which has reduced the availability of parking significantly for their tenants and guests. This would allow the city to generate additional revenue and would prevent people from parking in these spots all day. Mrs. Herrera asked how many spots this would impact. Mr. Ward responded that it was about 15 spots. Mrs. Hampton stated that we probably have enough inventory to cover those spots. Mr. Ward commented that it does make it hard to rent the building if there isn’t adequate parking. Mrs. Matta reminded the Commission that when we made the recent parking changes—the question was asked if we were adding more meters—we indicated that we would not be adding meters. She is concerned that the addition of these meters would be perceived negatively. Mr. Bowie reiterated that we made the decision to table this last meeting—not saying no— but wanting more of a full picture of the changes being in effect before a decision was made. He also added the Mrs. Clark was in support of seeing the impact of the changes before deciding on this issue. Mrs. Herrera asked if it was known that they would be losing these parking spaces when the decision for the parking changes were being discussed— Mrs. Hampton responded that they didn’t lose spaces on street. Mr. Ward asked about the return on investment on meters-Mrs. Matta reminded everyone that the Parking is not focused on generating revenue—it’s about supporting downtown merchants and business. Mr. Bowie asked for the following information to be provided before the nest meeting: How many spaces are we considering? Do we have enough meters? How would we market this (perception)? Revenue we could generate if we added those spaces? Michael Palmore introduced Chris Wilson from Premier. Mr. Wilson will now be the main contact as we continue working with Premier. IV. DEPARTMENT REPORT Financial Report: Mrs. Hampton reported month to date numbers-revenues for the month of October were $42,830; Expenses were $31,721; with depreciation there was a profit of $3,191. Year to date revenues are $162,412—we’ve been discussing Cumberland Plaza revenue—Mr. Palmore confirmed that the court system is significantly different due to COVID. Mr. Bowie added that he didn’t see anything changing anytime soon. There was discussion on renting spaces that aren’t being used by the public (for those on the Roxy waiting list). Mr. Palmore also discussed not requiring space numbers for garages (first come first serve)—more conversation later. Expenses year to date are $142.761-after deprecation for the year we are down $12,716. Smart Meter Report: Mr. Palmore provided the report—There are 193 meters functioning in the field—18 need to be returned to IPS (down from 30 that Mr. Bell was able to salvage). V. NEW BUSINESS On Street Parking-MPEC—Mrs. Hampton reported there are 5 spaces total that are located in front of the Riverview (directly across from the MPEC site) due to safety concerns need to be blocked off for the next phase of construction. The developers are going to start bringing in the large semi-trucks of steel and other supplies for the MPEC creating a possible safety issue if vehicles are parked in these spots. These spaces are not metered—but we did want the Commission aware. Mr. Bowie also asked if there could be better communication during street closures due to the MPEC construction—F&M had no idea when these closures were taking place and it impacted business. Mrs. Hampton is going to reach out to the developer. Curbside Spots were discussed—possible removing of the current ones on Strawberry Alley down to in front of Mae’s Dry Cleaning (where curbside type parking spot already exists). The number of curbside spots on Franklin was also discussed. Mr. Bowie reminded everyone that the curbside spots were for all downtown businesses. Mrs. Hampton stated that better enforcement would be looked at for curbside so these spots can be used in the way they were intended. Mr. Bowie requested more permanent signage for curbside parking. OLD BUSINESS Electric Vehicle Charging Station—Mr. Bowie asked if this can either be fixed or made a regular space. VI. MISCELLANEOUS DISCUSSION Valet Parking Ordinance-Final: Mr. Bowie brought up some issues that came up after the article was released regarding the Valet Parking Ordinance—it was very  misleading. The article made it seem as if the Commission came up with this idea and put this in place. Mr. Bowie said that many businesses were concerned with the ordinance. Mrs. Matta reassured the Commission that our role (the City and Commission) is ensuring that these valet businesses have a permit and insurance. The concerns that the Commission have would be discussed during the permitting process. VII. VOIDING REQUESTS No action taken on: 1703039931; 170310080; 170109423; 170310333; 170310025; 170109215; 170309881; 170109461; 170109227 Void: 170109444; 170109260 Tabled: 170301465; 170109319 VIII. ADJOURNMENT—The meeting was adjourned at 4:09.  CITY OF CLARKSVILLE PARKING AUTHORITY REVENUE & EXPENDITURE COMPARISON FY2018 FY 2019 FY 2020 FY2021 11/01/2017 11/01/2018 11/01/2019 11/01/2020 11/30/2017 11/30/2018 11/30/2019 11/30/2020 REVENUES: PARKING METER FINES - TICKETS $ 7,070.98 $ 8,292.65 $ 7,564.00 $ 15,273.98 INVESTMENT EARNINGS 257.81 524.03 452.54 47.16 PARKING METER MONEY - DOWNTOWN 6,154.30 5,666.43 6,370.51 9,300.11 RESIDENTIAL PARKING - DOWNTOWN 30.00 THIRD & MAIN STREET LOT - F&M ROXY LOT 1,462.50 822.58 600.00 475.00 FRANKLIN STREET LOT 960.00 TRINITY LOT 374.95 300.00 PARKING SPACES / LOADING ZONES 1,963.80 1,246.00 1,071.00 1,204.50 CONSTRUCTION PERMITS 555.00 280.00 120.00 RENTAL APPLICATION FEES 30.00 30.00 GARAGES - LEASED SPACES - TRANSIT 680.00 700.00 717.14 695.00 CUMBERLAND PLAZA LEASED SPACES 1,066.00 637.00 5,688.00 5,358.00 CUMBERLAND PLAZA METER MONEY 10,818.07 12,112.01 11,652.71 11,162.26 MISCELLANEOUS 251.58 98.28 72.62 55.00 TRANSFER IN FROM GENERAL FUND - 30,654.99 30,398.98 34,528.52 44,681.01 EXPENSES: SALARIES & WAGES 16,357.89 10,081.11 10,160.35 9,616.47 OPERATING 8,238.46 6,715.15 6,347.09 4,431.94 OTHER PROFESSIONAL SERVICES 12,000.00 BUILDING REPAIR & MAINTENANCE 34,168.98 593.39 836.78 691.16 OTHER REPAIR & MAINTENANCE 50.00 11,531.77 93.49 OTHER EQUIPMENT PURCHASES INTEREST - OTHER DEBT OTHER 60.39 IMPROVEMENTS (NON-BUILDINGS) 58,875.72 17,389.65 28,875.99 26,833.06 OPERATING INCOME/(LOSS) (28,220.73) 13,009.33 5,652.53 17,847.95 AMORTIZATION EXPENSE - DEPRECIATION EXPENSE 7,551.35 7,538.15 7,916.67 7,916.67 NET PROFIT/(LOSS): $ (35,772.08) $ 5,471.18 $ (2,264.14) $ 9,931.28  CITY OF CLARKSVILLE PARKING AUTHORITY REVENUE & EXPENDITURE MONTHLY COMPARISON - YTD July 1, 2019 July 1, 2020 Increase November 30, 2019 November 30, 2020 (Decrease) REVENUES: PARKING METER FINES - TICKETS 36,728 47,111 10,383 INVESTMENT EARNINGS 2,641 312 (2,329) INTEREST - PARKING METER MONEY - DOWNTOWN 42,472 50,204 7,733 RESIDENTIAL 60 (60) MAIN ST LOT 25 152 127 ROXY LOT 4,830 3,230 (1,600) TRINITY LOT - FRANKLIN STREET LOT 36 1,440 PARKING SPACES / LOADING ZONES 14,415 20,202 5,787 CONSTRUCTION PERMITS 1,680 610 (1,070) APPLICATION FEE 180 90 (90) GARAGES - LEASED SPACES - TRANSIT 2,404 5,781 3,377 CUMBERLAND PLAZA LEASED SPACES 24,141 19,411 (4,730) CUMBERLAND PLAZA METER MONEY 71,276 58,211 (13,065) MISCELLANEOUS 444 339 (104) Includes additional hang tags, - CityCourt/Pcard Rebate/other rental TRANSFER IN FROM GENERAL FUND - - - 201,331 207,093 5,763 EXPENSES: SALARIES & WAGES 51,280 43,685 (7,594) OPERATING 50,741 57,074 6,333 OTHER PROFESSIONAL SERVICES 60,000 60,000 BUILDING REPAIR & MAINTENANCE 2,112 6,062 3,950 OTHER REPAIR & MAINENANCE 16,222 2,774 (13,448) OTHER EQUIPMENT PURCHASES - INTEREST - OTHER DEBT - OTHER - - - IMPROVEMENTS (NON-BUILDINGS) - - - AMORTIZATION EXPENSE - - - 120,354 169,594 49,240 OPERATING PROFIT/(LOSS) 80,976 37,499 (43,477) AMORTIZATION EXPENSE - - - DEPRECIATION EXPENSE 39,583 39,583 - NET PROFIT/(LOSS) AFTER DEPRECIATION: 41,393 (2,084) (43,477) PARKING FUND BALANCE 484,000