Parking Commission

PARKING COMMISSION AGENDA DATE: January l9th,202l LOCATION: City Hall Mayor's Conference Room City Hall, I Public Square IN AN.- EFFORI TO I-ACILI'fAIE rtlE CONI'INt.rED RESPONSfT'fO fHF. CORONAVIRLIS I)tSt.]ASE (COVID-19), THIS ]\1I-]E]'ING WII-L BE CONDUCTT]D VIA /OOM. TIME: 3:00 P.M. I. CALLTOORDER TI. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM) ! Ryan Bowie ! Carol Clark ! Andrea Herrera ! Councilman Travis Holleman E Vacant III. ADOPTION OF MINUTES: December 15th,2020 IV. GUEST(S): l. Public Comments (limit 5 minutes each) v. DEPARTMENT REPORTS l Financial Report 2. Meter Report vI. NEW BUSINESS 1. Garage Leased Spaces vII. OLD BUSINESS 1 Metered Parking on Main Street 2. Curbside Parking SPaces 3. Electric Vehicle Charging Space VIII. MISCELLANEOUSDISCUSSION Ix. VOIDING REQUESTS X. ADJOURNMENT  PARKING COMMISSION MINUTES DATE: December 15, 2020 MEETING LOCATION: 4th FLOOR CITY HALL MAYOR'S CONFERENCE ROOM CITY HALL, 1 PUBLIC SQUARE CLARKSVILLE, TN.37O4O I. CALLTOORDER/ UORUM CHECK The meeting was called to order by Ryan Bowie at 3:00 pm. Members present were Carol Clark, Andrea, Herrera and Councilman Travis Holleman. It was noted that Morgan Knight has olficially resigned-Mayor Pitts will be appointing a replacement. II. ADOPTION OF MINUTES: November 17th,2020 Councilman Holleman made a motion to approve-Mrs. Clark seconded--all members voted in favor. III. GUEST(S) Michael Palmore-Premier Parking IV. DEPARTMENTREPORT Financial Report: The financial report was provided by Regina Hampton, Mrs. Hampton began with the month to date report for the month of November. We had $44,681 in revenue for the month of November-compared to last Novemtler that's a large increase-from October to November the amount we collected for tickets went up about $6,000. Collection Ietters were sent out which led to this increase. There was also an increase in downtown and meter money. Expenses were $26,833-profit this month of $9,931. Year to date numbers-- $207,093 for revenue, expenses are $ 169,594-including deprecation there is a loss of $2,084. Meter Report: Michael Palmore provided the report. We have 28 meters that need to be shipped back. 196 are in the field that are fully operational, We have ll that need to be updated with IPS-which are potential back up. Mrs. Hampton reported that we are looking at sending these back in sections-soon we will need to operate with 5G----turrently our modems/kiosks cannot operate with SG-they need to be updated. It cost $185 to upgrade each meter-Mr. Bowie asked if we could partner with CDE so that it wouldn't be as expensive. Mr. Palmore mentioned he did ask IPS if we could just be sent the modems and us do the upgrades ourself. V. NEW BUSINESS 1. Cumberland Plaza Leased Spaces-Chris Wilson and Mr. Palmore provided info/suggestions on how to best utilize open spaces on Cumberland 4A. Mr. Wilson reported that we would have 25-30 spaces if we wanted to add more reserved parking that we could use for the Cumberland and Roxy Lot waiting list. Mrs. Bradbury thought this would definitely help and be a good idea. There was also discussion about allowing Foster Care Review Board to park anywhere on days that they were there (not reserved parking) which  would open up more spaces. Mr. Bowie suggested we go ahead this month and use those extra 30 spaces to allow those on the waiting list to reserve one of these. Motion was made by Mr. Bowie to release 30 spaces in Cumberland 4A for reserved parking. Mr. Holleman seconded the motion-Mrs. Clark asked for further discussion. Mrs. Clark asked how the spaces are currently used-Mrs. Bradbury responded they are metered (pay at kiosk) and the Foster Care Review Board uses approximately 10. Mrs. Clark asked if someone with the hang tag tried to park on 4A and there were no spaces-what would happen? Mrs. Hampton replied that they would be allo*'ed to park somewhere else as long as it wasn't a reserved space. Mrs. Bradbury clarified that these spaces would be the same rate as the rest of the garage. Discussion ceased--Mr. Bowie asked for all in favor of the original motion-all members voted in favor. VI. OLD BUSINESS l. Metered Parking on Main Street-this is related to the spaces that Millan Enterprises has requested we add meters on 9 spaces total. The Commission asked last meeting for some more information regarding revenue and marketing. Mrs. Hampton provided revenue information (research done by Mr. Wilson-for 8 metersFbased on meters in the core downtown-for ticket revenue, we would see an increase of $1000 in ticket revenue per month-and $2000 in meter revenue per month. The question was also asked if we had the meters available-we have I l. As far as marketing-the same as we've done with rates changes-social media, press release. Signage for the meters would be required. We had indicated to the public that we would not add any meters when we made the change to the rate structure, Mr. Bowie and Mrs. Clark discussed that we had wanted to see how the new structure would impact things before we made a decision. Mrs. Clark has some hesitation to implementing this now. Mrs, Herrera asked if these spaces had ever been metered-Mrs. Bradbury responded that they were before we converted to the smart meters. Mrs. Herrera is concerned with people parking for free in these spaces all day-no turn over as the downtown businesses want. Mr. Bowie was also concerned with the amount of changes; Mrs. Herrera asked if there was a compromise to add meters to half of the spaces. Mrs. Clark asked if there was turn over in these spaces-and requested a map of the specific spaces that we are considering. Mrs. Hampton responded that according to Mr. Ward there is not turnover in these spaces-but this has not been confirmed by our staff. Mr. Bowie made a motion to table to next meeting. Mrs. Clark seconded the motion-all members voted in favor. 2. Curbside Parking Spaces-Mrs. Hampton reponed that last month we discussed the number of curbside spaces and loading zone spaces-specfically the ones in front of Mae's Dry Cleaning on Strawberry Alley-we are looking at reducing the number of curbside spaces. Mr. Wilson provided us with images that the spaces in front of Mae's are generic and not specific to Mae's. Mrs. Matta brought up last time that we may need to find how those signs came to be. Mrs. Bradbury reminded the Commission that at one point Mrs. Mae paid for the loading zone spaces in front of their trusiness (along with other businesses), At one point the Commission stopped allowing them to do this. Mrs. Herrera asked if we could take up the spaces at the end of Strawberry Alley and have just the ones in front of Mae's. Mr. Bowie though this was a good idea-but wants to discuss with Strawberry Alley/Madeline's. Whatever direction we go-Mr. Bowie just wants it very clear  that we these are not spots to park in all day. There was also discussion with new signs and the number of curbside spaces on Franklin Street. Mr. Palmore mentioned that enforcement need to be more diligent on enforcing the curbside spaces. Mrs. Clark asked how are we enforcing what we currently have now-she's not opposed to change-but doesn't want to see changes every month. Mrs. Herrera stated that all 6 spaces were created for Covid-and were very useful and needed at the time-but believes we need to go back to pre-Covid spaces. Mrs. Clark reminded everyone that we are seeing record numbers of Covid-it isn't over. Mr. Holleman asked if the state shut everything down-would we go back to the current system-he's concerned with creating confusion. Mr. Bowie also asked about keeping curbside spaces----one at each end of Franklin that could be used for Doordash, etc in the future-and this would be permanent-would that satisfy everyone? Mr, Bowie wants a permanent solution going forward----offering solutions for curbside but maybe not as man-y. Mr. Bowie suggested we wait until January to make a more permanent decision. Mr. Bowie made a motion that this discussion will be tabled until January-Mr. Holleman seconded-all members voted in favor. 3 Electric Vehicle Charging Space-Mrs. Hampton reported that we are trying to locate the contract for this-worked with David Smith and he believes that when we accepted this donation we agreed to keep them permanently. We are still working on getting the contract. VII. MI LLANE U DISCUSSION Mr. Palmore asked the Commission to consider making the garages first come, first serve for reserved parking (versus specific spaces for everyone), Mrs. Herrera asked if we can consider these changes all together-Mr. Palmore said yes. Mrs. Bradbury clarified that spaces are still reserved-just not assigned. Mr. Palmore confirmed. Mrs. Hampton also pointed out to the Commission that there is a copy of the valet parking application in the Commission's packet. VIII. VOIDING REOUESTS No action taken on: I 70109664, t7 020707 5, 1701 10052, l7 0207 038, 1701097 60, 17020707 6 170207250 Void: 170310465; 170109319 IX. ADJOURNMENT-The meetin g was adjourned at 4t12.  CITY OF CLARKSVILLE PARKING AUTHORITY REVENUE & EXPENDITURE MONTHI.Y COMPARISON - YTD July 1, 2019 luly 1, 2020 lncrease December 31, 2019 December 31, 2020 (Decrease) REVENUES: PARKING METER FINES - TICKETS 45,807 s6,903 11,096 INVESTMENT EARNINGS 3,084 353 12,731]. INTEREST PAR(ING METER MONEY - DOWNTOWN 57,977 63,296 77,379 RESIDENTIAL 60 (60) MAIN ST LOT 25 752 127 ROXY LOT 5,600 3,880 lL,720l TRINITY LOT FRANKLIN STREET LOT 36 7,440 PARKTNG SPACES / IOADtNG ZONES 15,601 27,406 5,806 CONSTRUCTION PERMITS 1,680 610 (1,070) APPLICATION FEE 180 (180) GARAGES - LEASED SPACES. TRANSIT 3,323 90 (3,233) CUMBERLAND PTAZA LEASED SPACES 25,842 6,773 (19,069) CUMBERLAND PLAZA METER MONEY 84,537 27,156 (62,782). MISCELLANEOUS 535 68,852 68,377 lncludes additional hang tags, 384.44 384 CityCourt/Pcard Rebate/other rental TRANSFER IN FROM GENERAL FUND 238,226 245,89s 7,669 EXPENSES: SALARIES & WAGES 62,727 58,234 (4,487]. OPE RATING 58,659 51,569 2,gLO OTHER PROFESSIONAL SERVICES 72,OOO 72,000 EUILDING REPAIR & MAINTENANCE 2,606 6,74t 4,136 OTHER REPAIR & MAINENANCE 76,324 2,806 (13,sl8) OTHER EQUIPMENT PURCHASES INTEREST. OTHER DEBT OTHER IMPROVEMENTS (NON.BUILDINGS) AMORTIZATION EXPENSE 140,309 201,350 61,04r oPERATTNG PROFTT/(LOss) 91,976 44,545 (s3,372) AMORTIZATION EXPENSE DE PRECIATION EXPENSE 47,500 44,273 NET PROFIT/(TOSS) AFTER DEPRECIATION: 50,416 332 _______tssa2_ PARKING FUND BAI.ANCE 424,OOO  CITY OF CLARKSVII.LE PAR(ING AUTHORITY REVENUE & EXPENDITURE COMPARISON FY2018 FY 2019 FY 2020 FY2021 luOtl2Ot7 t2loy2o7a 121o112079 LzlO,.l2O2O r2l3tl20t7 1213 2078 r2l31l2OL9 t213712020 REVENUES: PARKIN6 METER FINES -TICKETS s 5,095.86 s 6,224.99 5 9,018.94 5 9,791.97 INVESTMENT €ARNIN65 288.66 562.38 442.88 41.05 PARKING METER MONEY DOWNTOWN 6,218.23 5,333.55 9,445.43 13,O92.14 RESIDENTIAL PARKING. DOWNTOWN THIRD & MAIN STREET TOT. F&M ROXY TOT 512.01 1,503.10 770.00 650.00 FRANKLIN STREET LOT TRINITY tOT 250.00 s0.00 PARKING SPACES / LOADING ZONES 1,848.00 7,232.OO 1,185.00 1,204.50 CONSTRUCTION PERMITS 1,000.00 680.00 RENTAT APPLICATION FEES 30.00 GARAGES - LEASED SPACES . TRANSIT 400.00 s20.00 918.38 992.00 CUMBERLAND PLAZA LEASED SPACES 1,488.00 7,722.43 1,701.00 2,344.50 CUMBERLAND PTAZA METER MONEY 10,654.55 10,650.55 t3,251.75 70,640.76 MISCELLANEOUS 99.82 98.50 97.22 45.00 TRANSFER IN FROM GENERAT FUND 27,975.t3 29,617.57 36,895.00 38,801.92 EXPENSES: SALARIES & WAGES D,432.35 10,524.69 u,440.92 14,548.39 OPERATING 5,163.69 4,254.38 7,918.84 OTHTR PROFESSIONAL SERVICES 12,000.00 BUITDING REPAIR & MAINTENANCE 591.51 473.12 493.34 679.61 OTHER REPAIR & MAINTENANCE 32.65 32.65 102.10 32.65 OTHER EQUIPMENT PURCHASES 4,495.58 INTEREST - OTHER DEBT 60.39 OTHER IMPROVEMENTS (NON.BUILDINGS) 24,28O.59 15,285.44 19,955.20 31,756.23 OPERATING INCOME/{LOSS) 3,534.54 t4,332.07 15,939.80 1 ,045.69 AMORTIZATION EXPFNSF DEPRECIATION EXPENSE 7,557.35 1 538.15 1,976.67 7 368.83 NET PROFTT/(!OSS): J___________s4eq s 6,793.92 s 9,023.13 s (323.14)