Parking Commission
Regular MeetingClarksville, TN · March 16, 2021
Minutes
PARKING COMMISSION MINUTES
DATE: March 16th, 2021
MEETING LOCATION: CITY COUNCIL CHAMBERS
106 PUBLIC SQUARE
CLARKSVILLE, TN 37040
I. CALL TO ORDER/QUORUM CHECK
The meeting was called to order by Ryan Bowie at 3:06 pm. Members present were Andrea
Herrera, Carol Clark and Councilman Travis Holleman.
II. ADOPTION OF MINUTES:
February 24th, 2021
Mrs. Herrera made a motion to approve—Mr. Bowie seconded--all members voted in favor.
III. GUEST(S)
Jeff Robinson—Mr. Robinson attended the meeting to discuss the turnover of the
management of downtown parking to Premier Parking. Mr. Robinson opposes this and
distributed information to the Commission regarding this issue.
IV. DEPARTMENT REPORT
Financial Report: The financial report was provided by Regina Hampton. Mrs. Hampton
began with the month to date report for the month of February. We had $18,4356 in revenue
for the month of February—expenses were $33,092. After depreciation—there is a net loss of
$14,657. Mrs. Hampton reminded the Commission that the City was closed a week during
February due to snow and ice. Ahead of the snow we received, the ice caused issues the week
prior to meters (they were frozen and money was not able to be inserted). Year to
date—revenues are $302,798; expenses are $264,643. After depreciation expense we have a
net loss of $20,796.
Meter Report: Chris Wilson provided our meter report-we have 197 meters in the field. We
have 9 spare meters. After we implement new meters---we will be down to 5. Mr. Wilson
mentioned that the weather did cause new challenges, but since warmer weather we have not
had issues with meters dying. Mr. Bowie did ask if we needed to budget more for FY22 for
additional batteries; Mrs. Hampton agreed that this would be included in the budget.
V. NEW BUSINESS
1. Temporary Curbside Parking Space-2nd Street: The owner of Hot Pita has requested a
temporary curbside space on 2nd Street. With the fire at Blackhorse and the need to obstruct
spaces at that end of Franklin for restoration, there may be a need for this temporary
curbside space. Contractors are also parking in the loading zone that is on 2nd Street. Mr.
Bowie discussed that The Vine also has 2 spots obstructed for renovation (so 4 spaces are
now taken up on Franklin Street). The Commission discussed making the space directly
across the street on Franklin as the temporary curbside space. Mr. Bowie suggested the
space directly in front of Hot Pita on 2nd Street may be more appropriate for a temporary
curbside space. Mr. Bowie made a motion to temporarily install a curbside space on 2nd
Street (space closest to Franklin Street) for the time that Blackhorse is being restored. Mrs.
Clark seconded. All members voted in favor.
2. Cumberland and Transit Garage-unassigned spaces: Mr. Palmore discussed that
Cumberland Garage would be mixed use; Transit would copy the Roxy Lot—first come, first
serve for monthly parkers. There was conversation on ticketing by plate number—which
was determined not to be the best way to go forward. Color coded hang tags were discussed
(specific colored tags for specific lots). Wait lists for the Roxy and Transit lots were
mentioned and what occurs if the Roxy Lot is full and someone has a hang tag—Mrs.
Bradbury noted that customers should call the office and will be advised to park at a meter.
Mr. Bowie asked Mrs. Bradbury was in favor of making this change to garages—Mrs.
Bradbury stated that she is and it would help to eliminate some of our problems. Mr. Bowie
made a motion to make the Cumberland and Transit Garage unassigned spaces with specific
colored hang tags (to reduce confusion) effective July 1. Mrs. Herrera seconded the motion.
Mr. Bowie asked if everyone would receive new hang tags. The preference mentioned was
that all customers receive new hang tags and communication for all lots at the beginning of
the fiscal year. All members voted in favor (Mrs. Clark exited the meeting just before this
vote due to a scheduling conflict).
3. Rate Change for Level 4A: This was discussed at last meeting; customers (who are on the
waitlist) may not be taking advantage of 4A because of the $5 difference in rates.
Conversation continued on why different rates existed for different lots and how the
downtown core location has changed over the years. Mr. Bowie made a motion to table the
rate change. Mrs. Herrera seconded; all members voted in favor.
4. Tickets from February 12th : Mrs. Hampton reported that there is a list in the Parking
Commission packets from the inclement weather day where ice had frozen the meters. The
Commission wanted to consider voiding all tickets from this day—it was a total of 37
violations for a total of $430.00. Mr. Bowie noted that they are listed as overtime parking
with the exception of no hang tag and parked facing wrong direction. Mr. Palmore did
report that 80% of the meters were not functioning properly that day. Mr. Bowie asked for a
normal day of tickets written (not inclement weather day). Mrs. Bradbury stated that this
was a pretty good average. Mr. Holleman asked if anyone from this list had actually
completed a void request—there was one from this day that was included in the packet to be
considered by the Commission. Mr. Palmore added that we instructed enforcement to stop
ticketing this day. Mr. Bowie made a motion to void all tickets from February 12th except
reserved hang tags, parked facing wrong direction and other; Mr. Holleman seconded; all
members voted in favor.
VI. OLD BUSINESS
VII. MISCELLANEOUS DISCUSSION
1. Mrs. Hampton reported that Leticia has transferred to Building and Codes and the
position has been posted.
2. Mrs. Herrera discussed the need for adequate parking downtown for businesses and
customers. Mrs. Matta shared with the Commission the history of how we got here today.
Mrs. Matta stated that in 2018 the need for a parking garage that the Parking Commission
could not afford to build. In 2019, an RFP went out for a public private partnership—a
company to build a parking garage at no cost to the City and the City will allow you to
manage parking. We received four good proposals. We selected a firm based on the
qualifications of the respondents. We chose two companies that are joining together—TRC (a
construction company) and Premier Parking to create a single purpose entity. During this
time, we had a new administration that wanted more info on this before making a decision.
Then MPEC and Riverview came forward with the possibility of partnering with them.
During this conversations—it was determined that the City would issue the debt for the
parking garage. It was proposed that the sales tax would be enough to pay for the debt
service on this. The City didn’t think that was the best deal for the City. Our solution to get
us a new parking garage at no cost to the City—is this single purpose entity. We also had a
parking manager leave during this time—so part of this agreement was they would help by
managing now through a MOU. Our Legal department has the first draft of the P3
agreement so it’s just now being reviewed. Mrs. Matta stated she knows that it’s being
discussed that the Parking Commission will still be the regulating body—that we are doing
everything to protect the City. The plan has always been that this garage would be
constructed before the MPEC opens.
3. Mr. Bowie discussed some of the issues that Mr. Robinson brought up during his
comments. The email Mr. Bowie received went to a number of downtown merchants—and
he wants to make sure that everyone understands the facts. As a Commission—Mr. Bowie
would like to put something out gives all the facts and responds to questions/concerns that is
being shared among downtown merchants.
4. There are a couple of first hour free signs still posted in downtown businesses. If auditors
can keep an eye out for these.
5. The dumpsters that are in the parking spaces on Franklin Street are creating issues for
traffic on Franklin (along with people parking in the loading zones). Mr. Wilson stated that
he would ask the contractors to move those dumpsters closer to the sidewalk.
VIII. VOIDING REQUESTS
Void: 501641
No Action Taken: 170208566, 170111004, 170111083, 170208478
IX. ADJOURNMENT—The meeting was adjourned at 4:21 pm.
Agenda
PARKING COMMISSION AGENDA
DATE: March 16th, 2021
LOCATION: City Council Chambers
106 Public Square
IN AN EFFORT TO FACILITATE THE CONTINUED RESPONSE TO THE
CORONAVIRUS DISEASE (COVID-19), THIS MEETING WILL BE CONDUCTED
VIA ZOOM.
TIME: 3:00 P.M.
I. CALL TO ORDER
II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
Ryan Bowie
Carol Clark
Andrea Herrera
Councilman Travis Holleman
Vacant
III. ADOPTION OF MINUTES: February 24, 2021 (rescheduled from February
16th, 2021)
IV. GUEST(S):
1. Public Comments (limit 5 minutes each)
V. DEPARTMENT REPORTS
1. Financial Report
2. Meter Report
VI. NEW BUSINESS
1. Temporary Curbside Parking Space-2nd Street
2. Cumberland and Transit Garage—unassigned spaces
3. Rate Change for Level 4A
4. Tickets from February 12th
VII. OLD BUSINESS
VIII. MISCELLANEOUS DISCUSSION
IX. VOIDING REQUESTS
X. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: February 24, 2021 (rescheduled from February 16 th, 2021)
MEETING LOCATION: 4th FLOOR CITY HALL MAYOR’S CONFERENCE ROOM
CITY HALL, 1 PUBLIC SQUARE
CLARKSVILLE, TN. 37040
I. CALL TO ORDER/QUORUM CHECK
The meeting was called to order by Ryan Bowie at 3:02 pm. Members present were Andrea
Herrera and Councilman Travis Holleman.
II. ADOPTION OF MINUTES:
February 24th, 2021
Councilman Holleman made a motion to approve—Mrs. Herrerra seconded--all members
voted in favor.
III. GUEST(S)
IV. DEPARTMENT REPORT
Financial Report: The financial report was provided by Regina Hampton. Mrs. Hampton
began with the month to date report for the month of January. We had $40,342 in revenue for
the month of January—expenses were $30,200. After depreciation—there is a profit of $2,773.
Year to date—revenues are $284,457; expenses are $231,551. After depreciation expense we
have a net profit of $1,325. Due to COVID—the revenue office was not open at full capacity.
Meter Report: Chris Wilson provided our meter report-we are down one spare meter. We
have 6 extra that have been sent to IPS to be upgraded and restored. Mr. Wilson mentioned
that the weather did cause new challenges—meters freezing and ice in the poles that actually
pushed the meter out—he suggested drilling a hole in the pole to prevent this. Mr. Wilson also
reported that we ordered 20 new batteries for the inclement weather—8 have been used, so we
are down to 12.
V. NEW BUSINESS
VI. OLD BUSINESS
1.Electric Vehicle Charging Space—Mrs. Hampton reported that we do have a solution for
this now. David Smith has confirmed with Nissan that we are free to move as required. Mr.
Palmore discussed making the electric vehicle space a curbside space.
VII. MISCELLANEOUS DISCUSSION
Inclement Weather Policy—Mr. Bowie asked about the official inclement weather policy. Mrs.
Hampton responded that we do not have a written policy. Mr. Bowie suggested putting
something in writing for a policy—something that addresses on these inclement weather
days—if you have a hang tag, you can park anywhere. Mrs. Hampton said that we would draft
a policy and bring before the Commission to vote on—something that addresses void requests,
what auditors should do during this time, etc.
Mrs. Bradbury wanted to discuss that Level 4A is now open to the waiting list that we currently
have—they have contacted everyone and only about 5-6 people have rented a space. Most
have said they prefer a covered space instead. Mr. Bowie asked about the difference in price
and wanted to consider if we should reduce the price for that specific area in Cumberland.
Mr. Wilson is going to follow up with those he could not get in contact with directly.
VIII. VOIDING REQUESTS
No voiding requests.
IX. ADJOURNMENT—The meeting was adjourned at 3:19 pm.
CITY OF CLARKSVILLE
PARKING AUTHORITY REVENUE & EXPENDITURE COMPARISON
FY2018 FY 2019 FY 2020 FY2021
02/01/2018 02/01/2019 02/01/2020 02/01/2021
02/28/2018 02/28/2019 02/29/2020 02/28/2021
REVENUES:
PARKING METER FINES - TICKETS $ 6,801.74 $ 5,953.95 $ 9,505.50 $ 2,613.98
INVESTMENT EARNINGS 303.34 537.02 398.80 23.18
PARKING METER MONEY - DOWNTOWN 4,652.99 6,232.55 8,086.05 6,587.12
RESIDENTIAL PARKING - DOWNTOWN
THIRD & MAIN STREET LOT - F&M 300.00
ROXY LOT 614.80 700.00 725.00 839.90
FRANKLIN STREET LOT
TRINITY LOT 375.00
PARKING SPACES / LOADING ZONES 1,923.00 1,397.00 1,186.00 1,204.50
CONSTRUCTION PERMITS 715.00
RENTAL APPLICATION FEES
GARAGES - LEASED SPACES - TRANSIT 200.00 631.46 520.00 930.00
CUMBERLAND PLAZA LEASED SPACES 903.00 1,051.68 1,227.66 2,016.00
CUMBERLAND PLAZA METER MONEY 9,873.20 11,351.41 15,023.95 3,847.50
MISCELLANEOUS 50.68 50.92 52.12 73.52
TRANSFER IN FROM GENERAL FUND
26,412.75 27,905.99 36,725.08 18,435.70
EXPENSES:
SALARIES & WAGES 13,591.30 11,587.94 53,865.28 10,287.43
OPERATING 4,593.46 4,393.88 9,140.85 9,809.02
OTHER PROFESSIONAL SERVICES
BUILDING REPAIR & MAINTENANCE 381.30 428.00 393.98
OTHER REPAIR & MAINTENANCE 587.63 602.32
OTHER EQUIPMENT PURCHASES
INTEREST - OTHER DEBT 60.39
OTHER 12,000.00
IMPROVEMENTS (NON-BUILDINGS)
18,626.45 16,409.82 63,593.76 33,092.75
OPERATING INCOME/(LOSS) 7,786.30 11,496.17 (26,868.68) (14,657.05)
AMORTIZATION EXPENSE -
DEPRECIATION EXPENSE 7,551.35 7,538.15 7,916.67 7,368.83
NET PROFIT/(LOSS): $ 234.95 $ 3,958.02 $ (34,785.35) $ (22,025.88)
CITY OF CLARKSVILLE
PARKING AUTHORITY REVENUE & EXPENDITURE MONTHLY COMPARISON - YTD
July 1, 2019 July 1, 2020 Increase
February 29, 2020 February 28, 2021 (Decrease)
REVENUES:
PARKING METER FINES - TICKETS 66,272 65,803 (469)
INVESTMENT EARNINGS 3,914 412 (3,502)
INTEREST -
PARKING METER MONEY - DOWNTOWN 68,493 78,832 10,339
RESIDENTIAL 90 477 387
MAIN ST LOT 25 (25)
ROXY LOT 9,326 7,767 (1,559)
TRINITY LOT -
FRANKLIN STREET LOT 36 1,440
PARKING SPACES / LOADING ZONES 23,125 29,147 6,023
CONSTRUCTION PERMITS 1,780 610 (1,170)
APPLICATION FEE 210 90 (120)
GARAGES - LEASED SPACES - TRANSIT 4,635 8,383 3,748
CUMBERLAND PLAZA LEASED SPACES 34,383 30,853 (3,530)
CUMBERLAND PLAZA METER MONEY 113,446 78,488 (34,958)
MISCELLANEOUS 704 496 (208)
Includes additional hang tags, -
CityCourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAL FUND - - -
326,438 302,798 (23,640)
EXPENSES:
SALARIES & WAGES 127,956 78,570 (49,386)
OPERATING 74,873 78,520 3,647
OTHER PROFESSIONAL SERVICES 96,000 96,000
BUILDING REPAIR & MAINTENANCE 3,557 7,649 4,093
OTHER REPAIR & MAINENANCE 19,117 3,904 (15,213)
OTHER EQUIPMENT PURCHASES -
INTEREST - OTHER DEBT -
OTHER - -
IMPROVEMENTS (NON-BUILDINGS) - - -
AMORTIZATION EXPENSE - - -
225,503 264,643 39,141
OPERATING PROFIT/(LOSS) 100,935 38,155 (62,780)
-
AMORTIZATION EXPENSE - -
DEPRECIATION EXPENSE 63,333 58,951 (4,383)
NET PROFIT/(LOSS) AFTER DEPRECIATION: 37,602 (20,796) (58,398)
PARKING FUND BALANCE 424,000
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