Parking Commission

PARKING COMMISSION AGENDA DATE: June 15th,2021 LOCATION: City Hall Mayor's Conference Room City Hall I Public Square TIME: 3:00 P.M. I. CALLTOORDER II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM) E Ryan Bowie E Carol Clark E Andrea Herrera E Councilman Travis Holleman E Vacant III. ADOPTION OF MINUTES: Mry25,2021 IV. GUEST(S): 1. Public Comments (limit 5 minutes each) V DEPARTMENT REPORTS l. Pinancial Report 2. Meter Report vI. NEW BUSINESS VII. OLD BUSINESS 1. Reserved Parking Permit Policy-Duplicate Hang Tag VIIL MISCELLANEOUS DISCUSSION IX VOIDING REQUESTS x. ADJOURNMENT  PARKING COMMISSION MINUTES DATE: May 25tb,2021(rescheduled from May 20th due to lack of quorum) MEETING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM ONE PUBLIC SQUARE CLARKSVILLE,TN 37010 I. CALL TO ORDER/QUQRUM CTIECK The meeting was called to order by Ryan Bowie at 3:00 pm. Members present were Andrea Herrera, Carol Clark and Councilman Travis Holleman. II. ADOPTION OF MINUTES: May 25,,2021 Councilman Holleman made a motion to approve-Mrs. Herrera seconded--all members voted in favor. III. GUEST(S) IV. DEPARTMENT REPORT Financial Report: The financial report was provided by Regina Hampton. Mrs. Hampton began with the month to date report for the month of April. We had $48,400 in revenue for the month of April-expenses were $28,466. After depreciation-there is anet gain of $12,565. Year to date-revenues are $389,767; expenses are $326,179. After depreciation expense we have a net loss of $10,102. Mrs. Clark asked about the increase in parking meter money downtown and the decrease in Cumberland Meter money year to date-Mrs, Hamptotr noted she would provide additional information via email. Meter Report: Mr. Wilson reported that there are 204 meters active in the field. Two meters are being repaired-one for a solar issue and one for powerboard replacement. We have 3 meters in inventory. There was a report that were meters without domes on top of them--- these were repaired for a safety issue. V. NEWBUSINESS 1. Dedication for Judge Grimes-Cumberland Lot-Mrs. Hampton explained that there is information in the packets regarding a dedication ceremony for Judge Grimes on June 4th. The Montgomery County Courts have requested that the Commission to consider allowing them to have food trucks from 12-2. This would block some of the front parking lot and a few on street parking spaces. Mrs. Bradbury added that we have had a couple of dedication ceremoniesl the Parking Commission closed off the lot to any kind of citations. Mr. Bowie inquired if Friday's were typically a busy time in the lot. Mrs. Bradbury responded that it was not. Mrs. Herrera made a motion to approve; Councilman Holleman seconded, All members voted in favor. 2. Reserved Parking Permit Policy-Duplicate Hang Tag-Mrs. Hampton asked the Commission to review the current policy that was included in the packets. We currently operate on an honor system with the Roxy Lot-we trust that you do not have your duplicate tag and your "real" tag in the parking lot at the same time. With the new format for Cumberland and Transit beginning July l-we are concerned that this can become an issue  in these lots if people are using both at the same time. We are asking the Commission to take a look at the current policy and the best way to proceed going forward. Mrs. Bradbury noted that we had an issue just like this last week where one of our olficers reported that a business had someone parked in the Roxy with the actual hang tag as well as the duplicate tag. Mr. Bowie asked if the staff suggests a solution; Mrs. Hampton responded that outside of eliminating the ability to purchase a duplicate hang tag, there really isn't another solution. Mrs. Herrera stated that her staff uses the duplicate tags as intended, Mr. Bowie stated that we will see an increase in this issue the more we experience growth in downtown. Mrs. Bradbury reminded the Commission that this policy is from the 9O's-and originally the duplicate hang tag policy was for people who had more than one vehicle. There are a little over 20 duplicate tags issued for the spaces in Roxy; in Cumberland and Transit combined there are less than 20. Mrs. Clark made a motion to table until June meeting; Councilman Holleman seconded; all voted in favor. 3. Historic Dog Hill Street Parking-Mr. Bowie is a property owner in Dog Hill and is concerned that for many ofthese small historic streets, parking is allowed on both sides. Several people in the district have expressed concern for potential emergency vehicles. Mr. Bowie would like to see some due diligence on these historic streets. Specific streets noted were First Street, Union, Washington, Cline Alley. Mrs. Hampton asked to work with Chris Cowan from Street Department regarding a solution. VI. OI,D BI]SINESS VII. MISCELLANEOUS DISCUSSION Mrs. Herrera asked for an update on the contract with the parking company-Mrs. Hampton reported that we did receive proposed rate structure from the company that was in line with our current structure. Mr. Bowie reiterated that no matter what-the rates would still be approved by the Commission. Mrs. Hampton reminded them that the Parking Commission would still be the regulatory body. Paul Nelson-director of Clarksville Transit System presented the Downtown Circulator possibility-a public transit route designed to carry citizens a short distance. The purpose of the circulator will help alleviate the limited parking in the downtown footprint. Mr. Nelson estimated that we are likely six months out from offering a service as this. Mr. Nelson wanted to gather feedback for the program as well. The Commission asked about hours, the cost of the service, the location of the stops. Mr. Bowie also mentioned the safety of the employees (when businesses are open late at night). VIII. VOIDING REOUESTS Void: 1 701 1 1467, t7 0209865, t7 0209636 No Action Taken: 170111585, 170111673, 170111592, 170111360, l'10209973, 170111782, 170111749,170210007 Reduce Fine: 17020986l IX. ADJOURNMENT-The meetin g was adjourned at 3:58 pm.  CITY OF CTARKSVITTE PARKING AUTHORITY REVENUE & EXPENDITURE MONTHTY COMPARISON - YTD July 1,2019 July 1, 2020 lncrease May 31, 2020 May 31, 2021 (Deffease) REVENUES: PARKING METER FINES - TICKETS 82,464 99,857 t7,392 INVESTMENT EARNINGS 4,605 430 (4,L7sl INTEREST PARKING METER MONEY. DOWNTOWN 8L,745 112,590 30,846 RESIDENTIAL 90 657 567 MAIN ST LOT 25 (2s) ROXY LOT 12,058 10,561 (1,491) TRINITY LOT FRANKLIN STREET LOT 36 1,440 PARKING SPACES / LOADING ZONES 27 ,576 33,619 6,043 CONSTRUCTION PERMITS 7,780 2,300 520 APPLICATION FEE 2to 2L0 GARAGES - LEASED SPACES - TRANSIT 7 ,Lts Lt,847 4,732 CUMBERLAND PLAZA LEASED SPACES 43,362 42,L82 (1,180) CUMBERLAND PLAZA METER MONEY 728,425 110,3r.0 (18,116) MISCETLANEOUS 832 695 (137) lncludes additional hang tags, Citycourt/Pcard Rebate/other rental TRANSFER IN FROM GENERAL FUND 390,323 426,704 36,381 EXPENSES: SALARIES & WAGES 76r,253 105,373 (ss,879) OPERATING 96,519 100,125 3,605 OTHER PROFESSIONAT SERVICES 132,000 132,000 BUILOING REPAIR & MAINTENANCE 5,774 8,462 3,288 OTHER REPAIR & MAINENANCE 4L,767 5,704 (3s,463) OTHER EQUIPMENT PURCHASES INTEREST - OTHER DEBT OTHER tM PROVEMENTS (NON-BU[-DtNGS) AMORTIZATION EXPENSE 304,113 3s1,65s 47,552 oPERATTNG PROFTT/(LOSS) 86,21O 75,O39 (Lt,17Ll AMORTIZATION EXPENSE DEPRECIATION EXPENSE 87,083 81,057 (6,026 ) NET PROFIT/(tOSS} AFTER DEPRECIATION: (873) (s,144) _________I4q PARKING FUND BALANCE 424,O00  CITY OF CLARKSVILLE PARKING AUTHORITY REVENUE & EXPENDITURE COMPARISON FY2018 FY 2019 FY 2020 FY2021 osl0tl2orB 0sl07l2ot9 0slotl2o2o 0sl01l2o2t osl3Ll20L8 0s13112079 osl3tl2020 0sl37l2O2L REVENUES: PARKING METER FINES - TICKETS s 12,343.88 S 10,596.49 s 4,663.00 s 8,027.00 INVESTMENT EARNINGS 423.78 603.07 130.61 2.56 PARKING METER MONEY. DOWNTOWN 70,564.77 9,052.03 3,044.50 10,167.85 RESIDENTIAL PARKING - DOWNTOWN THIRD & MAIN STREET LOT - F&M 180.00 ROXY LOT 1,802.01 1,907.08 1,7 40.00 987.50 FRANKLIN STREET LOT TRINITY LOT 175.00 PARKING SPACES / LOADING ZONES 2,454.00 1,025.00 1,146.00 1,204.50 CONSTRUCTION PERMITS 500.00 80.00 410.00 RENTAL APPLICATION FEES 90.00 60.00 60.00 GARAGES, LEASED SPACES - TRANSIT 690.96 640.00 1,152.00 CUMBERTAND PTAZA LEASED sPACES 1,722.00 1,804.00 7,042.20 1.303.41 CUMBERLAND PLAZA METER MONEY 15,119.06 12,105.30 5,479.00 13,341,90 MISCETTANEOUS 304.52 720.44 59.34 100.00 TRANSFER IN FROM GENERAL FUND 46,149.32 37,353.47 17,984.65 36,936.12 EXPENSES: SATARIES & WAGES 7't,05t.74 15,160.62 11,354.84 8,742.04 OPERATING 5,933.89 10,854.85 5,621.53 4,349.70 OTHER PROFESSIONAL SERVICES BUILDING REPAIR & MAINTENANCE 363.39 363.39 363.39 393.98 OTHER REPAIR & MAINTENANCE 349.88 134.99 6.01 OTHER EQUIPMENT PURCHASES INTEREST. OTHER DEBT OTHER 12,000.00 TMPROVEMENTS (NON-SUtLDtN6S) 24,698.90 26,s13.8s t7,345.77 25,445.72 oPERATTNG TNCOME/(rOSS) 2!,490.42 10,839.56 638.88 11,451.00 AMORTIZATION EXPENSE DEPRECIATION EXPENSE 7,551.35 7,538.15 1 76.61 7,368.83 NET PROr[/(r-OsS): 5 13 939.07 5 3,301.41 5 l7,2n.El 5 4,082.11  Reserved Parkinq Permit (Hanq Tao) Policv All monthly fees are due on the 1'' of each month and payable no later than the 1dh of each month to 3vord late fees You will be charged a $5.00 late fee if you are retaining the space past the 15th. lf you do not rent your space on or before the 30th it may be rented to someone else. A 15 day cancellation notice is requ,red if you wish to cancei your parking space, l{ you do not gtve proper notice you may be subject to fees tor unpaid parking. You can purchase hangiags for as many months in advance as you wish. We are now offering a 10% discount for purchasing a yearly hangtag. You may also receive a 10% discount when leasing 6 spaces or 20% when leasing 12 or more spaces. Prices are as follows: Cumberland Plaza Carage. $30.00 per month Transit Garage: priced at $40.00 per month All other surface lots: priced at $25.00 per month One parking permit (hangtag) will be issued per space for the regular monthly rate; one additional tag for that space is available for a $5.00 fee. This additional hangtag will be for this space only, if found pa.king in any other space with the additional tag there will be a $30.00 fine. lndividuals, businesses or organrzations having outstanding parking citations shall be ineligible for renewal ot parking space leases. Parking for any Governmental and/or quasi-governmental entity will require an annual lease agreement at a discounted rate of 250/o. (Effective July ,., 2018) County employees enrolled in their payroll deduction program parking in the Cumberland Plaza Garage receive a discounted rate of 30olo. Contractors are required to fill out an Obstruction Permit Application. The application fee k S30.00 (non-refundable), each space is S10.00 per day per space up to 4 spaces, and each additional space is 520.00 per day per space upon approval. lf for any reason your space is occupied by any vehtcle that does not have permission to park there, please call our office at (931) 553-2436 and we wiil have an enforcement offlcer come and issue the vehrcle a S40 00 citation for parking in your reserved space. Please do not take it upon yourself to block a vehrcle rn or have a vehicle towed, our olJicers will cite the vehicle. lt is our responsibility to handle these issues. However, if the vehicle remains in your space for more than three conseculive days, the proper authorities will be contacted and will make the decision to remove the vehicle at that time. Please make your payments in person. Our office is open 7:30 am until 5:00 pm for your convenience We are located on the first floor of City Hall at '1 Public Square. We hope this new policy will make monitoring the rental lots more effective and assure that each renteis space is protected. lf you have questions or comments concerning this policy do not hesitate to contact our otfice at 931- 553-2436 or 931-645-7436.