Parking Commission

PARKING COMMISSION AGENDA DATE: July 27th,2021 LOCA■ ON:City Counci Chambers 106 Pubhc Square TIIIIE: 3:00P.ヽ こ Ｉ． Ⅱ CALL TO ORDER AITNO{II{CE MEMBERS IN ATTEIIDAI\ICE (VERITY QUORUM) E Ryan Bowie E Carol Clark D Andrea Herrera D Councilman Travis Holleman E Andy Kean ． Ⅲ． Ⅳ ADOPTION OF MIIIIUTES: June 15,2021 GIJEST(S): 1. Public Comments (limit 5 minutes each) V. DEPARTMENT REPORTS 1. Financial Report 2. Meter Report NEW BUSmmss l. Towhg Poliw 2. Cumberland Garage Reserved Par国 hg VII. OLD BUSINESS l. Reserved Parking PerIElit POuり ‐ Duphcate Ⅱang Tag VIII. IIISCELLANEOUS DISCUSS10N VODING REQIJESTS AIDJOIJRNMEM  PARKING CO ON ⅣIINUTES DATE: June l5th,202l MEETING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM ONE PT]BLIC SQUARE CLARKSVILLE,TN 37040 I. CALL TO ORDER/OUORUM CHECK The meeting was called to order by Ryan Bowie at 3:06 pm, Members present were Carol Clark and Councilman Travis Holleman. II. ADOPTION OF MINUTES: May 25,2021 Councilman Holleman made a motion to approve-Mrs. Clark seconded--all members voted in favor. GUEST(S) IV DEPARTMENT REPORT Financial Report: The financial report was provided by Regina Hampton. Mrs. Hampton began with the month to date report for the month of May. We had $36,936 in revenue for the month of May---expenses were $25,485. Our operating income was 11,451 aud after depreciation-there is a net gain of $4,082. Year to date-revenues are $426,704; expenses are $351,665. Our operating profit 75,039 after depreciation expense we have a net loss of s6,018. Meter Report: Mr. Wilson reported that there are 204 meters active in the field. At the last meeting we had three meters being repaired-two of them are not fixable and are marked for return to IPS-one for a solar issue and one for the main battery. The validator board replacement was successful. We have 2 spare meters in inventory. One additional meter was brought in for repair. Meters are out of warranty and will continue to have similar issues. Mrs. Hampton stated that we have budgeted to have the entire inventory of meters returned for upgrades in the new fiscal year. This will be done in phases. Mr. Bowie asked about the date of installation and it was determined that it has been at least 5 years since the meters were phased in. V NEW BUSINESS OLD BUSINESS VI. Reserved Parking Permit Policy-Duplicate Hang Tag-Mrs. Hampton asked the Commission to review the current policy that was included in the packets. We need to consider making a change to the policy. One option is to eliminate the duplicate tag completely. From staff perspective we don't see any other way to ensure that we don't have people double parking by using a duplicate tag and original tag at the same time. When we had assigned spaces it was enforceable and we could monitor the use ofthe tags, with unassigned spaces we have no way of knowing how many trgs are used on any one given day. Mr. Bowie asked, if we do away with the duplicate tags-How would we implement that and when would it be put in place?  Mrs. Hampton stated that we would have to give plenty of time and consideration for people get additional space if needed. Mr. Bowie also asked if we could get examples of other communities to see ifthere are other places that offer duplicate tags and how they handle these situations. Mrs. Clark pointed out that we just decided to do away with assigned spaces and suggested an option to get "premium assigtred spaces" in a designated area. Mrs. Bradbury posed the question what do we do for the people that already have duplicate tags issued? Do we grandfather them in? Do we allow them to keep those tags? Mrs. Clark asked how many duplicate tags are being issued. Mrs. Bradbury stated that Rory Lot has approximately 20 duplicate tags issued. Cumberland Plaza had 12 tags before the letter about unassigned spaces was sent to customers. Since then we have issued many more duplicates. The number has more that doubled. It was suggested that we would phase out the duplicate tags by notiffing the customer one month in advance and not issuing duplicate tags when it comes time for the renewal. After much discussion it was decided to table this issue until July when we research other communities and we have all board members present. Councilman Holleman motioned the discussion be table until the July meeting---Mrs. Clark seconded-all in favor. VII. MISCELLANEOUSDISCUSSION Mr. Bowie stated that there is a meeting at the Regional Planning Commission on the 21't. There is a proposal to build 8 duplexes on a 100 foot lot in Dog Hill which will cause a bigger problem to park in this area. Mrs. Hampton informed us that Andy Kean, APSU Facilities Manager is our new board member effective July 4th. Mrs. Hampton relayed that Mayor Pitts rvanted us to check into atr app called Park Mobile. It is currently being used at APSU with success. This app allows people to pay by cell. A contract, at no cost to the city, is being reviewed. They keep our rates the same and charge a convenience fee which is passed on to the customer. They pay for marketing, integration into our software and training to our staff. Two other companies were also reviewed and Park Mobile rose to the top. Mr. Bowie asked if there have been any updates on the new parking garage. Mrs. Hampton stated there is nothing to report at this time. Mr. Bowie stated that a person had asked the question. Is there any kind of agreement that property and business owners who have employees or tenants can reserve parking and include the amount in their rent? Mrs. Hampton said that she was not aware of any but that she would discuss that option with Ms. Laurie Matta our Finance Commissioner. VIII VOIDING REOUESTS Void: 1702101 I 5, 17 0210154, 17 0210250 No Action Taken : 1 701 I I 7 59, l7 0112068, 17 0210104 Reduce Fine: 170210176 Mr. Bowie suggested that for the next 15 days ifa person was unable to use a credit card due to a pay station failure the ticket can be voided at the administrative level. IX ADJOURNMENT-The meeting was adjourned at 3:58 pm.  CrV OF CLARXSVlι LE PARK:NC AUTHORnγ REVENUE&EXPENDttυ RE MONTHLV COMPAR150"‐ V「 D julv l,2019 Julv l,2020 increase lune 30,2020 June 30,202■ (DeCrease} REVE UIS: PARKING METER F,NES― 丁:CKgrS 89,551 107,85■ 18,299 iNVESTMENT EARNINCS 4′ 699 432 14267} :NTEREST PARKlNG MF「 ER MONEY‐ 00WNTOWN 93,676 130,259 ￨135,583‐ RESiOENT:AL 90 ￨ .(90)￨ MAlN ST=OT 25 657 ■ ‐ ‐ 61321 ROXV LOT 14,108 10,767 .‐ .(3‐ 予 ,ユ } ￢田N1lV LO了 FRANKL:N STREFT LOT 216 1′ 440 ■■11藤 4‐ PARKING SPACES/LOADlNG ZONES 496 34′ 853 27′ ■...7.3531 CONSTRUσ 10N PERMITS 1,780 2′ 300 520 APPtiCAT10N FEE 210 210 CARAGES‐ LEASED SPACES‐ TRANSiT 9′ 124 12′ 503 ‐3,31791 .(1,496) CUMBERLANO PLAZA LEASED SPACES 46,085 44′ 589 CUM8ERLAND PLAZA MEIER MONEY 140,756 121′ 923 .(18'333) MISCELLANEOuS 910 1,376 ￨‐ 466 inciudes additiona:hang tags′ CityCourt/Pcard Rebate/other rental TRANSFERlN FROM GENERAL FUND 428′ 726 469′ 161 40,434 EX'1■ SES: SALARIES&WAGES 183′ 175 123,776 (59′ 399} OPERA■ NG 116′ 581 110,276 16,3051 OTHER PROFESS10NAL SERViCES 144′ 000 1lE111ピ 1, 0 0 0 ‐ BU:LDiNG REPAIR&MAINTENANCE 6,365 9′ 607 13.:43 OTHER REPA:R&MAINENANCE 41′ 215 4,937 (3‐ 61273) OTHER EQl」 IPMENT PURCHASES INTEREST‑OTHER DEBT OTHER IMPROVEM[NTS(NON‑3U:LDINCS) AMORT:ZAT:ON EXPENSE 347′ 336 392′ 596 45,250 OPERAllNC PROFrr/{LOSS) 81,391 76′ 565 (4′ 826) AMOnT:zAT10N EXPENSE DEPREC:AT:ON EXPENSE 88,426 88′ 426 (0} NFr PROFIT/(LOSS,A日「[R DEPREClA￢ ON: {7′ 035〕 (11′ 861} ■ ,826) PARK:NC FU‖ D BALANCE 424,000  CITγ OF CLARKSV:LlF PARK!NC AOTI10R1lγ REVENυ uRE COMPARiSON =a ExP="olマ FY2018 PV 2019 FV 2020 FY2021 06′ 01ノ 2018 06ノ01ノ 2019 06/01′ 2020 06ノ 01/2021 06/30ノ 2018 06′ 30′ 2019 06ノ 30ノ 2020 05ノ 3071021 REVに ヽUES: PARKINC Mε TER FINに S・ T,CК εTS 10′ 51069 814000 7′ 08700 7,99372 INVFSTMtNT EARNINGS 42682 57993 9421 248 PARKINC METER MONEY‐ DOWNTOWN 9.42538 8,30577 11,93105 17′ 66881 RES10ENT:AL PARKINC‐ 00WNTOWN 9000 THl籠 D&MAilt STREETし OT‐ F&M 4500 ROXV LOT 1,09000 1,02000 2,05000 20000 FRANκ LIN STREET LOτ 18000 TRIII(TY tOT 33676 PARKING SPACES/tOADING ZONtS 18000 1′ 05000 (8000) 1′ 23450 CONSTRUCT10N PERMlTS 24000 RENTAL APPtiCAT10N FCES 3000 GARAGCS‐ LEASED SPACtS‐ TRANSIT 56000 042 0tl) 2.00917 65600 CuMBttRtAND PIA2A LEASED SPACに S 1,85400 96900 2,72300 2.40690 CuMBERLAND PtAZA METER MONに V 12′ 49045 10.71,95 12,33106 11,61331 MiSCELLANEOuS 48396 4920 7806 67070 TRANSFERlN FROM CFNERALFUN0 37.35806 30′ 89485 38,40355 42,44642 EXPENSIS: SAIARitS&WA6ES 17′ 64918 8,92231 21.92255 15,05003 OPERATlNG 7.28721 9.65082 20,06158 4′ OTHER PROFESS10NAt SERViCFS 20.50000 '9994 12,00000 8UlLDING REPAlR&MAIttTENANC[ 36339 3,79151 1,19093 69887 OTHER REPAIR&MAINTENANCE 65915 4.98445 4798 559フ OTHER EQUlPMENI PURCHASCS 14,47500 INTEREST‐ OTHER D〔 BI OTHER 19000 IMPROVEMFNIS(NON‐ 3UILDINGS) 61,12393 27.34909 43,22304 32.60481 OPERAT!NGINCOMEノ :LOSS〕 {23,76587) 3.54576 (4,81949) 9′ 84161 AMORTIZAl10N EXP〔 NSE DEPREClAT10N EXPENSE 7.55135 7,53815 7,36883 7.36883 NET PROF「 ノ(LOSS): l____l:c9l,1tt l--_______gugg!3l