Parking Commission
Regular MeetingClarksville, TN · August 17, 2021
Minutes
PARKING COMMISSION MINUTES
DATE: August 17, 2021
MEETING LOCATION: CITY HALL MAYOR’S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
I. CALL TO ORDER/QUORUM CHECK
The meeting was called to order by Ryan Bowie at 3:01 pm. Members present were Carol
Clark, Andrea Herrera, and Andy Kean.
II. ADOPTION OF MINUTES:
Aug 17, 2021
Mr. Kean made a motion to approve—Mrs. Clark seconded--all members voted in favor.
III. GUEST(S)
IV. DEPARTMENT REPORT
Financial Report: The financial report was provided by Laurie Matta. Mrs. Matta began
with the month-to-date report for the month of July. We had $55,759 in revenue for the
month of July—expenses were $32,978. Our operating income was $22,781 and after
depreciation—there is a net gain of $15,412. Year to date—revenues are $46,989; expenses
are $33,439. Our operating profit is $13,550 after depreciation expense we have a net loss of
$6,181. Salary and Wages are lower because we are short one person because Judi did not
transfer with the department. Also, all salaries from July were wages earned in June. Only
employee benefits are listed here. Mrs. Matta noted that if you look back at the past four
years for salary and wages the parking commission has not been fully staffed for the last
three years.
Mr. Bowie asked what a normal month would look like for example comparing this August to
last August. Mrs. Matta stated that it would look similar except we would be down one
full-time employee.
Mrs. Herrera asked if we are fully staffed now. Mrs. Matta stated that once the Department
head has been hired, then we would be fully staffed.
Meter Report: Caleb Copeland (Premier Parking) stated there were 192 meters in the field
and 191 meters that are inactive. There are no spare batteries left to use for active meters. 12
meters will be sent back to be fully upgraded. There is one active kiosk in the C-Lot, and it is
on life support.
Michael Palmore (Premier Parking) stated that we are working to get another kiosk and to
utilize Park Mobile.
Mr. Bowie asked if there was money in the budget allocated to replacing the kiosk. Mrs.
Matta stated that it was, but the new plan is to not replace or repair the current kiosk, but
instead use ParkMobile and one new kiosk.
Mr. Palmore (Premier Parking) stated that the meters and kiosk will no longer be supported
come January 1, 2022. The plan is to use ParkMobile for street meters and kiosks to avoid
having to pay for all the meters to be upgraded and repaired.
Mrs. Herrera asked about the electric charging station on Strawberry Alley. John Hilborn
stated that it will be removed soon and converted to a 15-minute parking space.
Mr. Bowie asked for clarification for the street meter and ParkMobile plan. Mr. Palmore
clarified that approximately 50 meters will remain on the street and the rest of the spaces will
be for ParkMobile. Mrs. Matta asked if the only upgrade needed was the Modem. Premier
Parking will check to see if meters could still accept coins without working Modems.
Premier Parking agreed to prepare a map and plan for ParkMobile to be presented next
meeting.
Mr. Bowie asked how much a kiosk would cost. Mrs. Matta stated that one kiosk cost
$10,000.
V. NEW BUSINESS
State of the Cumberland Garage- Mr. Hilborn stated that the garage was closed because one
firm was asked to perform a quick overview evaluation of the garage, and they suggested
that the garage be shut down until a more thorough evaluation could be done. Proof-loading
will be performed on the garage to test the structural stability of the garage. Mr. Hilborn
stated that there is still some work to be done at the garage even if it is cleared to open.
Portions of the garage may need to be closed to perform the needed rehabilitation work that
is necessary.
Mr. Bowie stated that a special meeting will be called if the garage is opened before the next
commission meeting.
Reserved Space Request Copeland Wealth Management- Mr. Copeland (Premier Parking -
no relation) stated that Copeland Wealth Management requested to reserve spaces in the
surface lot outside the Cumberland Garage. The commission decided to deny the request.
New Parking Contract- Mr. Palmore (Premier Parking) stated that a new contract is being
written for the Cumberland Garage that requires people to pay between the 1st and the 5th of
the month. People who do not pay by the 5th will lose their spot. The contract is still being
written and will be presented to the commission when it is finalized.
Mr. Kean asked if all the old contracts were now void because people have been refunded.
Mr. Palmore confirmed that all the old contracts are void.
Mr. Bowie asked about group contracts likes Milan and Legal Aid. Mr. Palmore stated that
there will be an enterprise contract and an individual contract.
Mr. Kean asked if there was a long-term parking plan that we could share with the public to
inform them about what the Parking Commission is trying to achieve. Mrs. Matta explained
that there are too many external factors that would affect dates and objectives.
Carol Clark asked what would happen with the discounts if we moved forward with the new
contract. Premier Parking explained that most of the discounts would be removed, and
people would only be able to pay for one month at a time. Mrs. Herrera noted that some
parkers paid for a year and didn’t use the space for that entire time, so they sold their spaces
to other people.
Mr. Bowie stated that some of the emails that we received regarding the reserved spots were
from people that don’t even use the garage.
Lower Biggers Lot Conversion- Mr. Copeland explained that this is a proposal to sell the
spaces in the Lower Bigger lot as monthly parking because we cannot accept transient
parking money currently. Mr. Bowie stated that this should be discussed when there is an
opening date set for the garage.
OLD BUSINESS
VI. Reserved Parking Permit Policy-Duplicate Hang Tag— Mr. Bowie stated that this should
wait until the draft for the new contract is presented and after more information is obtained
about the reopening of the garage.
Towing Policy – Mrs. Matta stated that previously if a car was disabled, the Parking
Commission could call the Police Department to tow the vehicle. However, after dealing with
the backlash from towing the last vehicle the police department has decided to not tow any
more vehicles.
Mr. Palmore stated that we have approximately $500,000 of unpaid parking tickets, and
people know that there is currently no recourse for not paying the parking tickets. Mr.
Palmore also stated that if parking boots would cause too many issues there is a new
immobilization device called the barnacle that could be placed on the windshield instead of
the wheel.
Mr. Bowie agreed that the City needs to be able to tow vehicles that do not comply with
parking regulations.
Mr. Palmore explained that Premier contracts with a towing company that would tow the
vehicle and take on all liability for what happened to the vehicle.
Mr. Bowie stated that this should continue to be old business for now.
Cumberland Garage Reserved Parking – Carol Clark stated that she read some of the emails
and she finds some value in having a designated reserved space for people who feel that
having a reserved space was safer. She also stated that she agrees that a premium should be
charged for the reserved spaces.
Downtown Commuter Route (DASH) – Mr. Bowie stated that it was presented to the Parking
Commission previously. Mr. Bowie then stated that it was effective now and asked if it would
continue to run through the near future.
Mr. Hilborn stated that the commuter shuttle was no longer operating because no one was
utilizing it and the transit authority needed to put people in other areas where the public was
utilizing the services.
New Parking Garage – Mr. Bowie asked for an update regarding the status of the new
parking garage downtown. Mr. Bowie asked if the contracts for the garage were still under
review by the attorneys. Mrs. Matta stated that it is still undergoing reviews by the legal
teams.
VII. MISCELLANEOUS DISCUSSION
VIII. VOIDING REQUESTS
Void: 501260, 503323, 503349, 503427
No Action Taken: 170211300, 170211323
Mr. Bowie suggested that tickets should be voided for Robert Clark Park until there is
adequate signage posted regarding parking regulations.
IX. ADJOURNMENT—The meeting was adjourned at 5:00 pm.
Agenda
PARIflNG COMMISSION AGENDA
DATE: August 17,2021
MEETING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
TIME: 3:00 P.M.
I. CALL TO ORDER
II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
Ryan Bowie
a Carol Clark
a Andrea Herrera
a Councilman Travis Holleman
Andy Kean
III. ADOPTION OF MINUTES: July 27,2021
IV. GUEST(S):
1. Public Comments (limit 5 minutes each)
v. DEPARTMENT REPORTS
l. Financial Report
2. Meter Report
VI. NEW BUSINESS
l. State of the Cumberland Garage
2. Reserved Space Request - Copeland Wealth Management
3. New Parking Contract
4. Lower Biggers Lot Conversion
VII. OLD BUSINESS
l. Reserved Parking Permit Policy-Duplicate Hang Tag
2. Towing Policy
3. Cumberland Garage Reserved Parking
4. Downtown Commuter Route (DASH)
5. New Parking Garage
VIII. MISCELLANEOUS DISCUSSION
IX. VOIDING REQUESTS
x. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: July 27'h,2021
MEETING LOCATION: CITY COUNCIL CHAMBERS
106 PUBLIC SQUARE
CLARKSVILLE, TN 37040
I. CALL TO ORDERiQUORUM CHECK
The meeting was called to order by Councilman Travis Holleman at 3:01 pm.
Members present were Andy Kean and Andrea Herrera.
II. ADOPTION OF MINUTES:
Jrune 17,2021
Councilman Holleman made a motion to approve-- all members voted in favor.
rrr. GUEST(S)
Some employees from Circuit Court (including those listed below) expressed their
concerns related to safety and convenience arising from the change to unassigned
reserved parking at Cumberland garagelplaza.
-Melissa Smith
-Patty Ruth
IV. DEPARTMENT REPORT
Financial Report: The financial report was provided by Regina Hampton. Mrs.
Hampton began with the month-to-date report for the month of June. We had
$42,,446.42 in revenue for the month of June-expenses were $32,604.81. Our
operating income was 9,841.61 and after depreciation-there is a net gain of
$21472.78. Year to date, and remember this month was the end of the fiscal
year-revenues are $469,161; expenses are 5392,596. Our operating profit $76,565
after depreciation expense we have a net loss of $11,861.
Meter Report: Mr. Copeland (Premier Parking) reported that there are 191 meters
active in the field and 28 meters that are sitting on the shelf that are not operational.
12 meters were approved to be shipped back to IPS for repairs and 4G upgrades.
We have 5 batteries but got approval to order 50 more from IPS. We have 0 spare
meters in inventory.
Comment was made by Andrea Herrera about the 15 min. curb sign down on
Franklin. Mr. Copeland let Andrea Herrera know a work order was put in for it.
V. I{EW BUSINESS
Towing Policy- Was asked to be tabled by Regina Hampton for the next parking
commission meeting because it was specifically added by Ryan Bowie. Andy Kean
made a motion to table for the next meeting-- Councilman Holleman and Andrea
Herrera seconded-all approved.
Cumberland Garage Reserved Parking- Due to numerous responses and emails to
the Parking Commission, this policy was asked to be discussed and possibly voted
on again. After much back and forth between Andrea Herrera, Councilman
Holleman, Andy Kean, Premier Parking, Mrs. Hampton, and Judith Bradbury,
Councilman Holleman entertained a motion to table it until the next meeting but
received no support, and the conversation continued. Then, after a few more
questions about Cumberland, Andy Kean made a motion to table until the next
meeting. Councilman Holleman seconded it, and the motion passed.
VI. OLD BUSINESS
Reserved Parking Permit Policy-Duplicate Hang Tag- Mrs. Hampton suggested
that this also needs to be tabled for the next meeting because what the Commission
decides regarding reserved parking will drive this policy. Andrea Herrera motioned
this to be tabled to the next meeting, Councilman Holleman and Andy Kean
seconded it.
VII. MISCELLANEOUS DISCUSSION
1. Andrea Herrera asked for an update on the new parking garage. Mrs. Hampton
reported that Laurie Matta got approval to move forward with contracts. John
Hilborn also commented on the new parking garage contract and said that
it's currently between the attornevs right now, they're ironing out details on it.
2. Mrs. Hampton reported that during the budget process, the City Council voted to
establish a new department called Building & Facilities Maintenance, and Parking
will now reside under this department. Mrs. Hampton also announced that Cindy
Miller is the new Administrative Assistant for this department, and John Hilborn
will be Acting Building & Facilities Maintenance Manager until someone is hired.
Mrs. Hampton and Judith Bradbury are retiring from Parking Commission
effective July 27, 2021.
VI[. VOIDING REQUESTS
Void: 170112670
No Action Taken: 170112899,170210622,170112564,170210538, 502893, 503069,
503084,503332
Reduce Fine:
IX. ADJOURNMENT-The meeting was adjourned at 4:01 pm.
CITY OF CTARKSVILLE
PARK]NG AUTHOR]W REVENUE & EXPENDITURE MONTHTY COMPARISON - YTD
July 1, 2020 July 1, 2021 lncrease
July 31, 2020 luly 3L,2021 (Decrease)
REVENUES:
PARKING METER FINES - TICKETS 7,736 8,381 545
INVESTMENT EARNINGS 79 (7s)
INTEREST
PARKING METER MONEY - DOWNTOWN 10,084 15,661 5,577
RESIDENTIAL
MAIN ST LOT
ROXY LOT 525 7,773 1,248
TRINITY tOT
FRANKLIN STREET LOT
PARKING SPACES / LOADING ZONES 7,843 8,393 s50
CONSTRUCTION PERMITS 330 (330)
APPLICATION FEE 60 (50)
GARAGES . LEASED SPACES - TRANSIT 828 680 (148)
CUMBERLAND PLAZA LEASED SPACES 7,024 8,520 1,597
CUMBERLAND PLAZA METER MONEY 12,405 L2,208 (1e8)
MISCELLANEOUS 75 45 (30)
lncludes additional hang tags,
CityCourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAL FUND
46,989 55,759 8,770
EXPENSES:
SALARIES & WAGES 8,870 2,526 (6,344)
OPERATING L0,782 18,058 7,2?6
OTHER PROFESSIONAL SERVICES 12,000 12,000
BUILDING REPAIR & MAINTENANCE 1,787 394 (1,393)
OTHER REPAIR & MAINENANCE
OTHER EQUIPMENT PURCHASES
INTEREST. OTHER DEBT
OTHER
TMPROVEMENTS (NON-BUtLDINGS)
AMORTIZATION EXPENSE -t
33,439 32,978 (451)
oPERATTNG PROFTT/(rOSS) 13,550 22,78t 9,231
AMORTIZATION EXPENSE
DEPRECIATION EXPENSE 7,369 7,369
NET PROFTT/(LOSS) AFTER DEpRECtATtON: 6,181 15,4L2
PARKING FUND BATANCE 424,WO -9.!2?L
zr o n
x
-{
!
n ! H
! o> a
=o=oo@oo!4,8
!
:o
o T3 Jz ,
n
. m, EEEE;E;FET
(') -{ 6l
6 esn6;lu z
=
6)
o
Y =t =
o
3
S 'e!rO6)tao
z ;Et3il EgEEfilla=i;i=EiE' L
Z IE:=9 fi HIrliIE; I fr*3=;
xfr m o
,
=z :ar =
m'O
a2 II I X!B== <6
,-
E 'EE=E
F IfiFil;I
m-,
<-
E
A
v;r)
e=e;
un=3
=Efii ; IgE-a
=c
29
c.t
IE
E-
x0
!<
E=
z?
(,m
ic
,6
t.t
o
3
.o
=
o
2
oo
\a \a
\\a
eo<
\\6
5 oo@
! @ -o -o -! -@
u u(,l, N ONNOII{
-(o
6 o56 -@ cro
,o ro ol ro600
F
F()
oor I
or
!, 10
(r{!x Ior
DNNtsON(h!
Np!uoo{u F ptsrP
;-
UN
Ln e @ !or ! hssbEEbB U
o65N
oNSo
oo
uo<
ts PN
\\c,
P s .@ lo Jo -@ _6 9 -00 F lo -a ooo
ic o5
ON @P
P!
o
N !56oo NU'lo trcaN o@
1.
Ol
F o!
b,b
l, s5
55
:ol lr:f
o!6
opN
ooo P !D:J:
(o60
o @
U ! up u !uts EBB o UNO
v)
oo
eO<
\\o
5 OOe
o
c!
f{
(n
u5
u@
il.J9!o
!o!b -Ol
o
N{!
506 @6 u -os
O! oo
606! co !oNN6W!
u(roooou N @{o
!. 90
o 9:o !9r9 !o !, |!o9
o oo!5
NOOP
N
5 BagBEEB 8 P5O
uuo
l^
o0
\\tto< T
\\ ct
A
: N@
NN J9.@P
I P
N@ !o -u
ooN
t.
@
o
F
!€
E{
o6
@oou
roouN
@o66
!
IN
50N6
N60
u\JOO
U
ro {
! o
Io
-@
o
6
F
{
@ @ bL
o5 iobbL
6006 5
birbb
o(5Po
f.J
u
o
l.J
o o
o
Get email alerts for Clarksville
A daily email when new agendas and minutes are posted.