Parking Commission

PARKING COMMISSION AGENDA DATE: November 16,2021 MEETING LOCATION: CITY HALL MAYOR,S CONFERENCE ROOM ONE PUBLIC SQUARE CLARKSYILLE, TN 37040 TIME: 3:00 P.M. I. CALLTO ORDER II. ,{NNOUNCE MENIBERS IN ATTENDANCE (VERIFY QUORUM) . Ryan Bowie . Andrea Herrera . Councilman Travis Holleman . Andy Kcan . David Shelton III. ADOPTION OF MINUTES: October 19,2021 IV. GUEST(S): l.Public Comments (limit 5 minutes each) v. DEPARTMENT REPORTS l. Financial Report 2. Meter Report VI NEW BUSINESS 1. Holiday Parking vtI. OLD BUSINESS 1. State ofthe Cumberland Garage 2. New Parking Garage 3. ParkMobile 4, New Parking Contract VIII. MISCELLANEOUSDISCUSSION IX. VOIDING RXQUESTS X. ADJOURNMENT  PARKING COMMISSION MINUTES DATE: October19,202l MEETING LOCATION: CITY COUNCIL CHAMBERS I06 PUBLIC SQUARE CLARKSVILLE,TN 37040 I CAI,I, TO ORT) E, UORUNI CHECK The meeting was called to order by Travis Holleman at 3:00 pm. Members present were Andrea Hererra, David Shelton, and Andy Kean. II. ADOPTION OF MINUTES: September 2l,2O2l Mrs, Hererra made a motion to adopt. Mr. Shelton seconded and all members voted in favor. III. GUEST(S) The commission received word in advance that Mr. Kangas would not be present as anticipated. IV DEPARTMENT REPORTS Financial Report: The financial report rvas provided by Laurie Matta. Mrs. Matta began with the ! ear-to-date comparison report. The first three months of the fiscal year are almost identical to this time last year. Expenditures are significantly lower, we have a $28,000 reduction compared to last year, largely due to salaries and wages being lower. Year-to-date we have a profit of $15,090. Looking at the comparison of September to September, our revenues are down a little compared to last year due to the Cumberland Garage being closed. All in all, it's not bad, we're $4000 less than the same month last year. We show the month's profit at $13,700 compared to last year's $8,100. If we take out depreciation we're at a profit of $6,376. Meter Report: Caleb Copeland (Premier Parking) stated there were 168 meters in the field and 125 are spares or inoperable, however, 12 of the 125 will come back to us after having been repaired. Mr. Holleman asked how long the repairs would take. Mr, Copeland stated that we had been told about a month and he would follow up to see if we are on track. Mrs. Hererra inquired about meters on Public Square, Mr, Copeland said that they had been taken out to service other meters until we get ParkMobile. V. NEWBUSINESS l. Hang Tag Policy - Enforcement Michael Palmore (Premier Parking) explained that we are following up on code which states that any monthly parker who has an open parking violation (parking ticket) cannot renew their parking permit. This has not been enforced and is being brought up to make the commission aware that they will begin enforcing the existing code. NIrs. Hererra asked why it hasn't been enforced and Mr. Palmore said he  didn't know but would be making sure the clerks are aware of the code so they can check for outstanding violations before renewing. Mr. Kean asked if a person with an outstanding violation pays on the spot, would they be allowed to proceed with their renewal, and Mr. Palmore affirmed they would. VI OLD BUSINESS l. Monthly Parking Rates and Discounts Mr. Palmore said that currently there are 5 discounts available to monthly parkers: l0oh for a yearly tag l0oh for 6 or more spaces 20oh for 20 or more spaces 25Vo for government or quasi-government entity 30oh for county payroll deduction at Cumberland Garage Mr. Palmore is proposing that we eliminate or reduce some of the discounts, John Hilborn noted that the monthly parkers already receive a discount over the daily rate and these rates reflect a double discount. Mr. Holleman noted that parking spaces are in great demand and rue don't need to encourage people to buy more when there aren't enough spaces to go around as it is. Mr. Palmore recommends that anyone who wants more than 20 spaces needs to have a negotiated contract. Mrs. Hererra was concerned about the impact of doing away with the 20oh discount for 20* spaces and Mrs. Matta said we're not taking the discount away, we're saying we're going to do it differently (each contract will be negotiated by the Parking Commission). Mr. Kean asked about how the existing discount structure was formed. Mrs. Matta said that years ago there were handshake agreements with the Sheriff's office and the County. Later, TRC (Two Rivers Co.) came into the picture, and the Parking Authority moved to formalize these discounts. At the time, Mrs. Matta suggested that all government entities should be treated equally and all commercial entities should be treated the same. There was pushback and calls for free parking for government bodies but we can't give away free seryices so that's how the current discounts were established (approximately 4 years ago). Mr. Holleman entertained a motion for the following discounts. Mr. Kean seconded the motion, all were in favor. New Discount Structure l0 or more spaces - Negotiated Contract 25o/o for government or quasi-government entity 307. for county payroll deduction at Cumberland Garage Mr. Kean asked who is paying for the upkeep and current restoration of the Cumberland Garage. Mrs. Matta says the city is fronting the money for the repairs but the Parking Fund will have to repay it.  Mr. Palmore feels the standard monthly rates are low and he intends to do an analysis to be presented to the Commission in the future. NIr. Holleman noted that rising inflation will likely necessitate a rate increase. Mr. Copeland contrasted the cost of daily parking (about $12.50 for 8 hours) with the monthly parking rates in the garage and lots ($25-$40 per month). Mr. Palmore said we need to take steps to close the gap between the actual costs vs. what we are charging. Mrs. Hererra feels people would be willing to pay more if more spaces were available. Mrs. Matta noted that it is a highly politicized issue and many feel the government should provide parking for free. 2. New Parking Contract Mr, Holleman made a motion to hold a special session to discuss the new contract if the Cumberland Garage is scheduled to open before the next meeting. Mrs. Hererra seconded end the motion passed. 3. State of the Cumberland Garage Mr. Hilborn said it is still under peer review and if they agree with the original findings, there's some presen'ation work that needs to be done. He hopes we'll know in the next week or two so that we can move forward with the preservation work. 4. ParkMobile Mr, Hilborn said we are very close to being able to sign the contract but are waiting to hear back from Premier Parking to ensure there is no perceived breach on our end for proceeding with a contract with ParkMobile. Mr, Palmore said the intention is to have ParkMobile in the Cumberland Garage, along with the new and existing kiosks. then ParkMobile in the downtown core. and we will have First and Second metered all the way. VII. MISCELLANEOUS DISCUSSION Mrs. Matta referred to a recent department structure change where Parking has moved under the new Building and Facilities Maintenance Department. She said we are in the process of hiring a Department Head. An offer has not been made but the candidates do not have a lot of experience in Parking. So the City has extended an offer to Michael Palmore to join the City staff as an employee and he has accepted effective November 8. He will be in the Building and Facilities Maintenance Department but dedicated to Parking. VIII. VOIDING REOUESTS No Action Taken: 170212124, 170211962, l702llll0, 170211122, l702llll5, t7 0211062,, I 701 I 3280, t7 0212039, t 70 I I 4 I 81, I 702 I I 785 Voided: 170212190 IX. ADJOURNMENT-The meeting was adjourned at 3:52 pm.  crrY oF cLARl(svlLtE PARI(II{G AUTHORITY REVENUE & EXPEND]TURE MOI{THLY COMPARISON - YTD July l, 2020 July 1, 2021 lncrease Octob.r 31, 2020 Odober 31, 2021 REVE U€S: PARKING METER FINES . TICKETS 37,437 31,035 INVESTMENT EARNIN6S 265 23 INTEREST PARKING METER MONEY . DOWNTOWN 40,904 55,148 RESIDENIIAL MAIN ST LOT 152 2,400 2,248 ROXY LOT 2,75s 4,233 1,478 TRINITY LOT FRANKLIN STREET LOT 480 540 60 PAR(ING SPACES / LOAOING ZONES 18,997 11,462 (s,s3s) CONSTRUCTION PERMITS 490 {4e0) APPLICATION FEE 60 (60) GARAGES . LEASED SPACES - TRANSIT 5,086 5,643 557 CUMBERLAND PLAZA LEASEO SPACES 14,053 (1,982) (16,03s) CUMBERI.AND PLAZA METER MONEY 47,O49 14,451 (12,s94 MISCELLANEOUS 244 183 (1m) lncludes additional hang tags, Citycourt/Pcard Rebate/other rental TRANSFER IN FROM GENERAL FUND 762,4t2 L45,L42 lt7,uol EXPE SES: SALARIES & WAGES 34,069 L4,7 40 (19,329) OPERATING s2,142 34,779 (17,953) OTHER PROFESSIONAL SERVICES 48,000 48,000 BUILDING REPAIR & MAINTENANCE 5,370 L,750 (3,610) OTHER RTPAIR & MAINENANCE 2,580 7,138 OTHER EQUIPMENT PURCHASES ":o INTEREST - OTH€R DEBT OTHER IMPROVEMENTS (NON-EUtLDtNGS) ? AMORTIZATION EXPENSE 742,761 106,477 (36344) oPERATTT{G PROFTT/(rOSSl 19,651 38,725 79,O74 AMORTIZATION EXPENSE DEPRECIATION EXPENSE 29,47 5 29,475 Er PROFr/lr.OSSl AFTER DEPREC|ATION: (9,824) 9,2s0 t9,o74 PARKII{G FU]TO EATANCE 424,000  cmY oF craRxsvrLtc PARXIT{G AUTHORITY REVENUE & EXPINDITUR€ COMPARISON FY2019 rY2020 FY2021 r!N022 10t112018 t0lrl2ot9 tolLl2o2o LOltl202t 't 0/31/2018 'I 0/31 9 tollLl2020 10/31/202r RTVENUES: '20't PARKING METER FINES. TICXETS $ 6 473 93 $ 12.508.99 $ 9.582 98 $ 5 775 00 INVES]MENT EARNINGS 520.70 512.49 U 53 85 770 PARXING METIR MONEY, DOWNTOWN 8,409.90 8.913.34 $ 10,750 61 10,601 43 RESID€T{TIAT PARXING, DOWNTOWN 90.00 30.(x) THIRD & MAIN STREET TOT. F&M 25,00 $ 88.70 ROXY LOT 800 00 960.00 $ 575.00 500 00 fRANXLIN STRTET LOI TRINITY LOT 275 00 PARXING SPACES/ LOAOING ZONES 3.317 00 1,763.50 $ 8,790.00 2,620 50 CONSTRUCTION PERMITS 1,140.00 RENIAI- APPLICATION FEES 30 00 GARAGES I"TASEO SPACES . TRANSIT 556 00 1,687.O0 S 2.288.00 1,'112 00 CUMETRIAND PI-AZA I,EASED SPACES 7,015 36 7,928 42 $ 1.353.00 CUMETRTAND PTAZA METER MONEY 14.013 15 14.654 27 $ 9.2A2 40 5,550 46 MISCEI-TANIOUS 71 62 167 22 $ 65.66 31 60 TRAN5FER IN TROM GENERAT FUND 41,542.66 50,320.21 s 42.830.20 26.198.69 EXPET{5ES: SAI-ARIES & WAGES 12 220 93 10,849 16 $ 9,101.05 3.912 79 OPERATING 9,375.00 8,296.20 a,620.67 s 5,592.55 OTHER PROf ESSIONAT SERVICTS I 12.000.00 12,000.00 EUILDING REPAIR & MAINTENANCE 363 39 37.96 $ 2,000.00 393 98 OTHER REPAIR & MAINTENANCE 48 46 28 44 1,549 98 OTHER EQUIPMENT PURCHASES s INT€REST - OTHER DEET s OTHER ) TMPROVEMENTS (NON-sUtrDtNGS) ) 22,@7.74 19,2t1.76 5 3t,721.72 23,i149.40 oprRATrNG tNCOMT/(rOSS) 19,534.88 31,108.47 s 11,108.48 2,749.29 AMORTIZATION EXPENSE DEPRECIATION EXPENSE 7.538.1s 7,368.83 5 7,368.83 7,368.83 N€T PROFTT/(rOS5): 5 nE'6,T J 21,719.64 -5---------r73g3t 9.54