Parking Commission

PARKING COMMISSION AGENDA DATE: January lE, 2022 MEETING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM ONE PUBLIC SQUARE CLARKSVILLE, TN 37040 TIME: 3:00 P.M. I. CALL TO ORDER TI. A}*NOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM) . Ryan Bowie . Andrea Herrera . Andy Kean . David Shelton . Councilperson \ anda Smith IIL ADOPTION OF MINUTES: December 14, 2021 I\'. GUEST(S): Public Comments (limit 5 minutes each) Df,PARTMENT REPORTS l. Financial Report 2. Meter/ParkMobileReport VI NEW BUSINESS 1. City Code Verbiage Change Guest: Lance Baker, City Attorney VII. OLD BUSINESS l. Oversize Vehicle Policy 2. Town Hall Meetings 3. Parking Contracts (10+ spaces) VIII. MISCELLANEOUSDISCUSSION 1. Convenience Fee for ParkMobile Ix. VOIDING REQUESTS x. ADJOUR\MENT  PARIfl NG COMMISSION MINUTES DATE: December 14,2021 MEETING LOCATION: CITY COUNCIL CHAMBERS I06 PUBLIC SQUARE CLARKSVILLE, TN 37040 I. CALLTOORDEWQUORUMCHECK The meeting was called to order by Ryan Bowie at 3:01 pm. Members present were David Shelton and Andy Kean. II. ADOPTION OF MINUTES: November 16,2021 Mr. Shelton made a motion to adopt. Mr, Kean seconded and all members voted in favor, tII. GUEST(S) No guests were present. IV DEPARTMENT REPORTS Financial Report: Ryan Bowie reviewed the financial report. YTD 2021 was up from July I to November 30. Monthl1,, \,ve're showing a loss compared to last year when we saw a profit of about $10,500. Michael Palmore attributed this to the Cumberland Garage being closed and pay machines being down. Meter Report: Caleb Copeland (Premier Parking) reported that on January 3 there will only be 46 meters which will be on lst and 2nd Streets (which will also be serviced by ParkMobile), everything else will be ParkMobile only. V. NEWBUSINESS l. Obstruction Permits Mr, Palmore said that we currently have a $30 application fee, and a $10 per space fee for up to 4 spaces. Any additional spaces are $20. The proposal is for the application fee to stay the same, each space will be $25 for up to 2 spaces, and any additional spaces up to 4 would be $30. For reference, the rate to park for a day is $t2.50 if you feed the meters. John Hilborn added that the City Attorney has said we need the liability upped to $1,000,000. Mr. Bowie asked that the website indicate that the obstruction permits are approved by staff and not the Parking Commission. Mr. Palmore said that another change would be to charge for every day; including weekends and holidays. Also discussed was how to minimize disruption of neighboring businesses when construction is happening as well as ways to coordinate with Building & Codes when businesses are applying for permits.  Applicants will need to allow 48 hours (business days) for approval with special allowances for emergency situations. Also proposed is an oversized vehicles (or equipment) charge of $185 per day for projects that require the street to be blocked. Mr. Bowie suggested checking with Jennifer Letourneau or Michelle Austin to find out the protocol Parks and Recreation follows for closing down a street. Mr. Hilborn suggested that the Communications Department put out a notice about closures to make people aware of upcoming closures and which businesses will or will not be open during the road closures. Mr. Bowie moved to adopt the presented rate structure for obstruction permits with a 48 hour (business days) approval time built in for obstructions to the parking spaces. The policy for oversized vehicles requiring road closure is tabled until the January meeting. 2. Monthly Parking Permits (Contracts) Mr. Palmore presented a proposal to make monthly parking fees due by the 5th of the month (previously the latest date it was due without a late fee was the l5th), Late fee would stay the same at $5.00. If payment is not paid by the 5th of the month, the permit is forfieted for that month. Mr. Palmore reviewed the adopted Monthly Parking Discounts which were adopted at a previous meeting (257o discount for Government,307o discount for County. Any contract for l0 or more spaces will have it's own contract negotiated on a case-by-case basis. There will be no more Duplicate Hang Tags.) Mr. Kean moved to adopt the Monthly Parking Permits as presented, Mr. Bowie seconded, and the motion passed. 3. Monthly Parking Rates Mr. Palmore presented a proposal to increase monthly parking rates by $15 to accomplish needed maintenance and improvements. Parking has not raised rates in decades. Caleb Copeland (Premier Parking) noted this is still a substantial discount over the daily parking rate. Mr. Bowie requested that there would need to be sufficient avenues for the public to become aware of the changes and have their questions answered. The Commission discussed holding multiple Town Hall Meetings and putting together an FAQ sheet. Mr. Shelton motioned to approve the Monthly Parking Rate increase. Mr. Kean seconded the motion and the motion carried. 4. Elite Passes Mr, Palmore brought up a proposal to offer a discounted parking permit for elected officials. John Hilborn suggested that we should to get input from the City Attorney and the discussion was tabled. 5. Mixed-Use Garages Mr. Palmore has proposed all garages and lots would be mixed-use. There would not be any assigned spaces. Mr. Bowie made the motion to make all monthly parking garages and lots mixed use. Mr. Shelton seconded and the motion carried.  VI. OLD BUSINESS l. State of the Cumberland Garage Mr. Hilborn said the garage should be opened within the next 10 days. Mr. Palmore indicated that parking in the garage will be free for the remainder ofofthe month. 2. New Parking Garage Mr. Hilborn said the city is investigating options and discussions are in a very preliminary state. 3. ParkMobile Mr. Palmore indicated that ParkMobile would be going live in January and signage will be going up throughout the downtown area. VII. VOIDING REOUESTS 17021294, 170212792,170114870 - No action VIII. .ADJOURNMENT-The meeting *as adjourned at 4:19 pm.  CITY OF CLARXSVII.LE PARI(ING AUTHORTTY REVEI{UE & EXPEITOITUR€ MOI{THIY COMPARISON . YTO Juty 1, 2020 July 1,2021 lncrease D€cembcr 31,2020 Oecember 3 202r REVI UES: PARKING METER FINES. TICKETS 56,903 39,057 (12836) INVESTMENT EARNINGS 353 47 {3U) INTEREST PARI(ING METER MONEY. DOWNTOWN 62,151 78.0S0 15;890 RESIOENTIAL MAIN ST TOT 152 2,400 2,2* ROXY LOT 3,880 5,153 t,273 TRINITY LOT 540 ,540 FRANXLIN STREET LOT L,440 l144oj PARKING SPACES / LOADII{G ZON€S 21,406 16,135 ls,27tl CONSTRUCNON PERMITS 610 440 !179) APPTICAIION FEE 90 60 (30) GARAGES . I.EASED SPACES , TRANSIT 6,771 6,803 30 CUMSERLAND PI-AZA LEASED SPACES 21,756 (1.9s2) Q3,1On CUMBERTANO PI"AZA METER MONEY 68,207 45,493 122,714l MrscEt-t-ANEous 384 583 19 lncludes additional hang t.gi, Citycourt/Pcard Rebate/other rental TRANSFER IN FROM GENERAT FUND 744,1t5 192,812 151,302) EXPET{S€S: SAI.ARIES & WAGES 58,234 23,951 (a4,2E21 OPERATING 51,559 42,004 (19,565) OTHER PROFESSIONAI- SERVICES 72,000 60,000 {r2,000) BUILDING REPAIR & MAINTENANCE 6,741 3,940 (2,801) OTHER REPAIR & MAINENANCE 2.805 9,701 6894 OTHER EQUIPMENT PURCHASES INTEREST . OTHER OEBT OTHER 3,371 3,317 IMPROVEMENTS (NON.BUILDINGS) AMORTIZATION EXPENSE 201,350 142,97 4 (ss3?i) oPERAnXG PROFTT/(LOSS) 42,764 49,839 7,075 AMORTIZATION EXPENSE OEPRECIATION EXPENSE 44,2t1 44,213 xE PROrlv(lOSS) AmR DEPREOAnO : {1,'149) 5,626 7,O75 PAR(It{G FUI{D BAI,AI{CE 6/9,22A  t clTY or c[ARxsv .t PARTING AUTHORITY R€VE UE & EXPENDITURE COMPARISON F!2019 FVm20 FY2o2r ?,"1022 12t1t2014 t2ltl2ot9 t2ltl2o2o 72lLl202t 1U31t20',18 12131t2019 L2lrtl2O2O t2lrtl202L REVET{UE5: PARKING METTR FINES. TICXETS $ 6.224 W s 9,078.94 $ 9,791 97 $ 4.479 00 INVESTMENT EARNINGS 562.38 442.84 4 t.05 $ 10.27 PARXING METER MONIY . DOWNTOWN 11.956.64 6.333.5s 9,445.43 $ 10.M2.23 RESIDENTIAT PARXING - OOWNTOWN THIRD & MAIN STREET I.OT - T&M ROXY t-OT 1.503.10 770.OO t 650 00 870 00 FRANKTIN STREEI TOT TRINITY TOT 50.00 PAR(ING SPACES / I.OADING ZONES 1.232.@ 1,186.00 $ 1.204 50 1 .276 fi CONSTRUCTION PERMITS 680 m 150.00 RENTAT APPTICATION FEES 30 00 30.00 GARAGES . TEASED SPACES . ]RANSIT 520.00 918.38 $ 992.00 800.@ CUMBERI.AND PTAZA I€ASED SPACES 1 ,722 43 1,701 .00 $ 2.3/r4.50 30.00 CUMBERLAND PLAZA METER MONEY 10.660.56 13.261.15 9.995.76 $ 2,598.50 MISCELI.ANEOUS 45.00 98.50 91.22 $ 354.82 TRANSFER IN FROM GENERAI- FUND 29,617 57 36,89s.00 s 31,O21.42 20,641.32 EXPETSES: sAI-ARIES & WAGES 10.524 69 11 .440.92 14,5rt8.39 $ 5,303.19 OPERATING OTHER PROFESStONAt SIRVICEs 4,254.38 ?,914.24 S 4,495.58 t 3,969.85 5 12,000.00 BUITDING REPAIR & MAINTENANCE 473 72 493.94 s 679.61 987 55 OTHER REPAIR & MAINTENANCE 102 10 32.65 $ 32.0s 1.229.07 OTHER EQUIPMENT PURCHASES INTEREST. OIHER DEET s OTHER s TMPROVEMENTS (NON.BUI-DtNGS) s 15,285.44 19,955.20 s 31,756.23 11,469.66 oPERATtNG TNCOM€/(t OSS) L4,312.07 16,939.80 ) 5,265.19 9,151.66 AMORTIzATION EXPTNSE DEPRICIATION EXPENSE 7,538.15 7,368.83 s 7,368.41 7,368.83 NET PROFTT/(toss): 5 6Tet.*. 5 t;i7o.e7 $ (2,r03.54) -f___---i78r:8r