Parking Commission
Regular MeetingClarksville, TN · February 15, 2022
Minutes
PARKING COMMISSION MINUTES
DATE: February 15, 2022
MEETING LOCATION: CROW RECREATION CENTER, MEETING ROOM
211 RICHVIEW DR.
CLARKSVILLE, TN 37043
I. CALL TO ORDER/QUORUM CHECK
The meeting was called to order by Ryan Bowie at 3:01 pm.
Members present were Andrea Herrera, David Shelton, Andy Kean and
Councilperson Smith
II. ADOPTION OF MINUTES:
January 18, 2021
Ms. Hererra made a motion to adopt. Councilperson Smith seconded and the motion
carried.
III. GUEST(S)
Mr. Jason Steen expressed concern about the increase in monthly parking fees as
well as fees charged by ParkMobile. He also expressed concern about the way these
decisions were made and how and when they were communicated to the public.
IV. DEPARTMENT REPORTS
Financial Report: The financial report was presented by Laurie Matta. YTD
expenses July 2021 to January 31, it is short $57,000 compared to the same time last
year. For the fiscal year we have collected $227,000 in the Parking Fund and the
expenses have been $184,000, which brings us to a loss of $9218.00. Month-to-month,
comparing January 2022 to January 2021, for the month we collected $34,000 in
revenue, and expenses came to $41,700 which brings us to a loss of about $14,000. Mr.
Bowie asked for clarification for the difference between January revenue 2021 vs.
January 2022. Mrs Matta highlighted the lower revenue in terms of Parking Meter
Fines as well as Cumberland Plaza leased spaces. In terms of expenses, Mrs. Matta
mentioned that we are transitioning from a contractor to an employee. Michael
Palmore mentioned that revenue was down because enforcement was light when the
garage first re-opened and ParkMobile went into effect as well as the fact that
machines are down. Mr. Palmore said we should have new kiosks installed by the end
of February or first of March.
Meter Report: Mr. Palmore stated that we have a total of 295 meters, 156 actively
working and 139 not working.
Mr. Palmore reported that additional ParkMobile signage has been ordered for
increased awareness and visibility.
Operational Changes: Mr. Palmore said based on public input, ParkMobile will
implement a notification on the app to make people aware of the hours when payment
is required for parking. Mr. Bowie asked for clarification about how the pay rates
were set in place with ParkMobile. Mr. Palmore said that he tried to match the meter
rates that were in place but ParkMobile couldn’t structure it the same way. He
apologized for not bringing options to the Parking Commission for approval. Mayor
Pitts clarified that by cCity Code, the Commission needs to vote on a rate change,
regardless of the collection mechanism; if ParkMobile can’t accommodate the rates
that have been approved by the Commission, we have to find a different way to collect
parking fees. Mr. Bowie suggested we hold a special called session to discuss rates.
Mrs. Matta added that ParkMobile was introduced as an option long before Mr.
Palmore was employed with the city and the Commission was overwhelmingly in
support of it due to the convenience it offered. She acknowledged that mistakes may
have been made but responded to this because she was responsible for Parking at the
time ParkMobile was first discussed with the Commission.
III. NEW BUSINESS
1. Parking Garage Finances, Guest: Laurie Matta, CFO
Mrs. Matta handed out a ProForma Statement of where we can expect to be
financially with a new parking garage. Projected losses for FY 2022 is
$73,000. The Parking Fund has had an operational loss since 2015. In 2023
we have to start making debt service payments on the new garage as well as
repairs on the Cumberland Garage. This will put the projected loss at
$799,000. There is not enough in the fund to cover those debt service
payments. In 2024, we will have a loss of almost a million dollars. The city
can’t support Parking, tax dollars cannot go toward parking functions. The
rates that are charged is what supports the Parking Fund. The introduction
of “first hour free” was when the Parking Fund started bleeding. Mr. Kean
invited Mrs. Matta to help the Commission investigate options and present
information, which she agreed to do.
2. Handicapped Parking Tags
A question was raised at the Town Hall meeting as to whether Disabled
Veteran plates counted as Handicapped plates. Mr. Palmore verified that
they were valid for parking anywhere downtown except for reserved spaces.
3. Rates
a. Transactions - First Hour
Mr. Palmore said ParkMobile can charge just the .35 transaction fee
for the first hour, but the city gets none of that. Mrs. Matta said with
credit card payments through kiosks or meters, the city pays the
credit card fees as determined by the card issuer. Mayor Pitts
reiterated the suggestion that we have a special called meeting. City
Attorney, Lance Baker, advised not to make any decisions about rates
or ending the relationship with ParkMobile before looking at the
contract ramifications. A motion was made by David Shelton to
suspend using ParkMobile for daily parking fees pending a legal
review, discussion with ParkMobile, and a special called session. Mr.
Kean seconded the motion and the motion carried.
b. After 5 pm and Weekends - tabled pending special called session
c. ParkMobile vs. Coins - tabled pending special called session
4. Next Town Hall Meeting - tabled pending special called session
5. No Parking Signs for Poston Street
Councilperson Smith reported that she has an Airbnb next door to her home.
There have been instances of as many as 8-9 cars at a time, belonging to
guests at the Airbnb property, taking up space on the street. It was
determined that the Street Dept. should handle this issue.
6. Curbside Spaces
Mr. Bowie said that during Covid, 15-Minute Curbside pickup spaces were
installed. However, they are routinely damaged or stolen and then it becomes
a free-for-all and people park all day for free. Mrs. Herrera made a motion
that the signs be replaced but on the side of the space where the meter is
rather than the front of the space. Mr. Bowie seconded and the motion
carried.
7. Safety
Mr. Palmore has discussed options with Tom Hutchinson of Austin Peay such
as blue lights and mobile apps. The city is looking into these options.
Councilperson Smith urged the commission to consider an option that is
pedestrian-friendly and suitable for the elderly.
8. Monthly Parking Discount Tiers
10-19 spaces - 15% discount
20-59 spaces - 25% discount
60+ spaces - 30% discount
Mrs. Herrera made a motion to adopt the new discount tiers, Councilperson
Smith seconded, and the motion carried.
V. OLD BUSINESS
a. Alternative to Duplicate Hang Tags - tabled
b. Parking Garage - discussed under New Business
VII. MISCELLANEOUS DISCUSSION
1. Mr. Shelton said he had a conversation with a City bus driver who brought
up a spot at Third and Main where there is not a parking spot, but people are
parking there and it makes it hard for the bus drivers to round the corner.
Mr. Kean questioned whether this is a temporary problem due to busses
rerouted during downtown construction. No action was taken.
VIII. VOIDING REQUESTS
170213479, 170213690, 170213442, 170213704, 170213633 - Void
503613, 170213668, 1702115052 - No action
IX. ADJOURNMENT—The meeting was adjourned at 4:31 pm.
Agenda
PARKING COMMISSION AGENDA
DATE: February 15, 2022
MEETING LOCATION: CROW RECREATION CENTER, MEETING ROOM
211 RICHVIEW DR.
CLARKSVILLE, TN 37043
TIME: 3:00 P.M.
I. CALL TO ORDER
II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
• Ryan Bowie
• Andrea Herrera
• Andy Kean
• David Shelton
• Councilperson Wanda Smith
III. ADOPTION OF MINUTES: January 18, 2021
IV. GUEST(S): Public Comments (limit 5 minutes each)
V. DEPARTMENT REPORTS
1. Financial Report
2. Meter/ParkMobile Report
3. Operational Changes
a. Notifications on App
VI. NEW BUSINESS
1. Parking Garage Finances, Guest: Laurie Matta, CFO
2. Handicapped Parking Tags
3. Rates
a. Transactions - First Hour
b. After 5 pm and Weekends
c. ParkMobile vs. Coins
4. Next Town Hall Meeting
5. No Parking Signs for Poston Street
6. Curbside Spaces
7. Safety
8. Monthly Parking Discount Tiers
10-19 spaces - 15% discount
20-59 spaces - 25% discount
60+ spaces - 30% discount
VII. OLD BUSINESS
1. Alternative to Duplicate Hang Tags
2. Parking Garage
VIII. MISCELLANEOUS DISCUSSION
IX. VOIDING REQUESTS
X. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: January 18,2022
MEETING LOCATION: MAYOR'S CONFERENCE ROOM,4TH FLOOR
I PUBLIC SQUARE
CLARKSVILLE, TN 37040
I. CALLTOORDER/OUORUMCHECK
The meeting was called to order by Ryan Bowie at 3:01 pm.
Members present were Andrea Herrera, David Shelton, Andy Kean and
Councilperson Smith
II. ADOPTION OF MINUTES:
December 14,2021
Mr. Kean made a motion to adopt. Mr. Shelton seconded and the motion carried.
iII. GUEST(S)
No guests were present.
IV DEPARTMENTREPORTS
Financial Report: Ryan Bowie reviewed the financial report. YTD 2020 vs. 2021 we
are showing a $5626 profit after depreciation. Month-to-month, we are showing a
profit of $17E2.82 over last year (which was affected by Covid).
Meter Report: Caleb Copeland (Premier Parking) stated that we have 46 meters
which have been converted to 4G. The 2G meters will likely lose operational capacity
within 30 days as 2G capabilities are cut in our area. Mr. Copeland also reported that
parking meters were vandalized earlier in the month. Only two of the 4Gs were
affected and parts have been ordered to fix them. Michael Palmore gave an update on
the new kiosks that are on order. They should be delivered and installed the first week
of February at the Cumberland Garage,
Mr. Palmore reported that since ParkMobile went live we have had 258 transactions.
There have been l2 monthly parking transactions.
V NEW BUSINESS
l. City Code Verbiage Change
Guest: Lance Baker, City Attorney
Mr. Baker was not in attendance. Mr. Palmore gave a brief overview of the
verbiage issue. He explained that an MTAS employee found some
irregularities in the words Fee vs. Fines in the City Code. Mr. Baker is
reviewing the code and will make recommendations.
VI. OLD BUSINESS
l. Oversize Vehicle Policy
Mr. Palmore is still gathering information regarding a proposal to update the
Oversize Vehicle Policy.
2. Town Hall Meeting
Wednesday, February 2, 5:30 at The Roxy
Mr. Palmore will be meeting with the Mayor next week to discuss the agenda. The
Parking Commission members will be introduced and their role will be explained.
The Mayor will report on plans for a new Parking Garage. There will be a Rep from
ParkMobile to answer questions. The final agenda will be emailed to Parking
Commission members in advance. Mr, Bowie suggested that the Commission
consider holding a Town Hall meeting twice a year. Mr. Palmore said there are talks
in the works for a Parking Newsletter and additional communication via flyers.
3. Parking Contracts (10+ spaces)
Price increases for some of the government entities will go into effect in the 2023
budget cycle (beginning July 2022) due to the contracts in force. The ability to pay
quarterly by check was grandfathered in for these agencies.
Mr. Palmore would like to determine a standard discount for 10+ spaces in addition
to the existing County and Government rates. Mr. Bowie suggested making the rates
based on the number of spaces contracted and doing away with the County and
Government discounts. Based on the number of spaces, existing agencies would
retain their discounts. Mr. Kean and Mr. Shelton agreed it's important to be
consistent across the board. It was decided that the following rate schedule would be
voted on at the February meeting.
l0 - t9 spaces - l57o discount
20 - 59 spaces - 257o discount
60 + spaces - 307o discount
VII. MISCELLANEOUS DISCUSSION
l. Convenience Fee for ParkMobile
ParkMobile charges a l27o convenience fee for monthly parking fees and a
.35 transaction fee for metered parking.
2. Duplicate Hang Tags
Mrs. Herrera would like to discuss a reinstatement of Duplicate Hang Tags
as she has minor employees who begin their shifts 2 hours before free
parking kicks in. Those young employees take over for an employee who is
vacating a fully paid parking spot. She wants them to be able park near the
store for safety reasons. Mr. Palmore indicated that the Duplicate Hang Tag
policy had been abused in the past. Councilperson Smith stated that we
should be looking at ways to bring more businesses downtown and make the
terms favorable. Mr. Bowie said we may need to have a broader discussion
around downtown security. Mr. Kean concurred. The discussion about safety
as well as the discussion about alternatives to Duplicate Hang Tags was
tabled until next month.
VIII. VOIDING REOUESTS
170212991 - Void
503569 - Void but send a letter with map of handicap spaces
IX. ADJOURNME,NT-Thc meeting was adjourned at 4:06 pm.
crTY oF CLARXSV||LT
PARXING AUTHORIW REVENUE & EXPENOITURE MOI{THI.Y COMPARISON - YTD
,uly 1,2020 )uly 1, 2021 lncrease
.lanu.ry 31, 2021 lanuary 31, 2022 Oecreaie)
REVE'{UES:
PARKING METER FINES. TICKETS 63,189 41,668 (2L,s21)
INVESTMENT EARNINGS 389 51 (338)
INTEREST
PARKING METER MONEY, DOWNTOWN 12,245 88,879 16,634
RESIDENTIAI.
MAIN ST LOT 177 2,425 2,244
ROXY LOT 6,928 5,953 (e7s)
TRINITY LOT
FRANKTIN STREFT LOT 1,440 5iA (s00)
PARKING SPACES / LOADING ZONES 27,943 27,065 (878J
CONSTRUCTION PERMITS 610 440 (170)
APPLICATION FEE 90 60 (30)
GARAGES I.EASED SPACES . TRANSIT 7,453 9,4@ 2,007
CUMBERI-AND PLAZA T€ASED SPACES 28,837 l'4221 (29,2s8)
CUMBERLANO PTAZA METER MONEY 14,640 50,368 '24,272'l
MIsCELLANEOUS 423 586 163
lncludes additional hang tags,
Citycourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAL FUND
284,363 22'',012 {s7,290)
EXPE SES:
SALARIE5 & WAGES 68,282 39,007 lzs,27sl
OPERATING 68,711 47,894 {20,818)
OTHER PROFESSIONAL SERVICES 84,000 78,000 (oooo)
BUILDING REPAIR & MAIN]ENANCE 1,255 4,736 (2,s19)
OTHER REPAIR & MAIN€NANCT 3,102 11,695 8,393
OTHER EqUIPMENT PURCHASES
INTEREST OTHER DEET
OTHER 3,377 3,377
TMPROVEMENTS (NON.EUrL0rNGS)
AMORTIZATTON EXPENSE
231,551 |u,709 16,84a
oPERAT|NG PROFTT/(LOSSI 52,812 42,363 (10,449)
AMORTIZAT]ON EXPENST
OEPRECIATION EXPENS€ 51,582 51,582
NET PROFIT/ILOSS) AFTER DEPRECIAION: 1,230 (e,2181 (10,449)
PARXII{6 FUND EALANCE
649,22A
CITY OF CLARIGVII.LT
PARKING AUTHORITY REVENUE & TXPINOITURE COMPARISON
FY2019 FY2020 FY2021 FY2022
1t1t2019 1ltl2O2O Llll2O2t 11t12022
'1t31t2019 01t3't 12020 1/1rl2O2r 111112022
REV€NUES:
PARKIN6 METER FINTS. TICXETS $ 7,472.97 $ 10.960 00 $ 6,285.97 $ 2,601 00
INVESTMENT EARNINGs 588.39 430 78 $ 35.92 10 27
PARXING METTR MONEY . DOWNTOWN 7,85't 87 8,489.89 $ 10,084.5'1 10,766 17
RESIDENTIAL PARKING . DOWNTOWN 180.00 30.00
THIRD & MAIN STREET TOT, F&M 1,000.99 $ 25 00 25 00
ROXY LOT 2 175 00 $ 3,047 50 800 00
FRANKLIN STREET LOT
TRINITY LOT
PARKTNG SPACES / LOAotNG ZONES 2,342.00 6,338 00 $ 6,536 s0 10 929 83
CONSTRUCTION PERMITS 10 00 100.00
RENTAT APPLICAIION FE ES 30 00
GARAGES, L€ASED SPAC€s , IRANSIT 1.415 22 792.15 s 680 00 2 657 00
CUMBERLAND PLAzA L€ASED SPACES 6.793 00 73'13.22 $ 7,081.00 1 530 00
CUMEERLAND PLAZA METER MONEY 13,576 80 '13,884 45 $ 6,433.26 4.875 25
MISCELLANEOUS 11354 117 06 $ 38 24 278
TRANSFTR IN FROM 6ENIRAt FUND
42,518 79 5t,487.14 5 40,247.94 34,197.10
EXPENSES;
SALARIES & WAGES 9,839 19 11,369 76 $ 10 048 78 15,055 59
OPERATING 4,354.93 7,!65.17 s 7,!4L.96 s 5,889.24
OIHER PROFE55IONAT SERVICES s 12,000.00 18,000.00
BUII"DING REPAIR & MAINTENANCE 643 26 363.39 $ s13 98 796 26
OTHER REPAIR & MAINTENANCE 2,990 75 2.701 31 $ 495.48 $ 1,994 40
OTHER EQUIPMENT PURCIIASES
INTEREST OTHER DEET 5
OTHER 5
IMPROVEMENTS (NON.SUII.OINGS) 5
17,838.13 21,599.53 5 30,200.20 41,735.49
oPTRAnNG TNCOME/(t OSSl 24,680.55 29.887.s1 I 1o,047.70 (7,s38.19)
AMORTIZATION EXPE N SE
DEPRECIATION EXPENSf 7,538.15 7,368.83 s 7,368.83 ,,,368.83
NET PROFTT/(t-O5S): 5 17.142.s1 s 22,518.68 s 2,67A.A7 s (14,907.02)
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