Parking Commission
Regular MeetingClarksville, TN · May 17, 2022
Minutes
PARKING COMMISSION MINUTES
DATE: May 17, 2022
MEETING LOCATION: CITY HALL MAYOR’S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
Ⅰ CALL TO ORDER
The meeting was called to order by Ryan Bowie at 3:00 p.m.
Ⅱ QUORUM CHECK
Members present were Andrea Hererra, Andy Kean, and David Shelton.
Ⅲ ADOPTION OF MINUTES:
Mr. Kean made a motion to adopt minutes from April 19, 2022. Ryan Bowie seconded
and the motion carried.
Ⅳ GUEST(S)
No guests comments were made.
Ⅴ DEPARTMENT REPORTS
Manager’s Report:
Michael Palmore, Parking Manager, reports that we have an inventory of 45 4G IPS
meters and 105 2G IPS meters that have been pulled from the field. Pictures have
been taken and submitted to Purchasing so they can be listed on the Gov Deals
auction site. The 2G meters are obsolete at this point and they will be sold as a
package at net book value, which Laurie Matta is working on.
Mr. Palmore presented the new street parking signs which show parking rates and
how to pay by coin or ParkMobile. These will go on every parking meter pole. Also
presented were options for stickers that would be affixed to the parking meter heads
as well as signs for ParkMobile zone numbers which will be mounted on light poles.
We have five new Curbside Pickup signs and they will be installed in a position less
likely to be hit.
As previously announced, street parking enforcement was reinstated on May 1. Mr.
Palmore reported that since the beginning of the month, there have been 16,167
ParkMobile transactions, but with the analog meters we do not have a way to track
how many coin transactions have taken place. He said that meters will need to be
emptied weekly to avoid jams due to being full of coins.
Mr. Palmore invited Laurie Matta to discuss valet parking. She said she had received
an inquiry about valet parking from a coming business. We have a city code that
addresses valet parking and it falls under the Parking Commission. Valet parking on
public streets requires a permit from the Parking Commission and has to be ADA
compliant. According to Eric Bittner, Deputy City Attorney, businesses do not need a
permit if they want to have valet parking in their own parking lot.
Financial Report
The financial report was presented by Laurie Matta, CFO. Revenues were down
$82,000 from the same time last year as we weren’t doing a lot of collections this past
month due to the transition to analog meters. We have a loss for the year-to-date of
$42,657. The month-to-month comparison report was incorrect and the corrected
report will be emailed.
Regarding the FY23 budget, a change will be made to move employee salaries into the
Parking Fund. Previously, when the city had a Parking Authority, they were designed
to be a separate entity and they contracted with the city to provide services. But it
hasn’t been that way for some time so it was decided to move salaries under the
Parking Fund where they should be. Mr. Palmore reported that a parking study was
included in the budget. Also, a part-time position was changed to a full-time position.
On the enforcement side, we budgeted for a conversion to Ballparc enforcement
software as the Cardinal software we have been using is outdated. Ballparc has a
streamlined process for pulling reports, which will give us the information we need to
pursue collections.
Ⅵ NEW BUSINESS
1. Go-Live Date - New Violation Increase
Mr. Bowie made a motion to make the go-live date for the new violation rates
effective July 1, 2022. Mr. Kean made an amendment to have the go-live date
coincide with the implementation of the Ballparc software. With the
amendment, the motion passed with all in favor.
2. Monthly Permit
Mr. Palmore said that there have been a lot of requests for the reinstatement
of annual passes for parking. Mr. Bowie made a motion to table the
discussion until December 2022 so we have a full year to experience what has
been put in place and all were in favor.
3. New Loading Zone
The Art Store has requested that the No Parking Zone in front of their
business be converted into a Loading Zone. Ms. Herrera made a motion to
convert the space to a Loading Zone, Mr. Shelton seconded and the motion
passed.
4. Town Hall
Mr. Palmore would like to hold another Town Hall meeting. This was tabled
until the July meeting, after the new budget is in place, with an eye toward a
date in the fall.
5. ParkMobile Promotions
Mr. Palmore reported that ParkMobile charges $250 for 1000 promotional
codes, that can be used any way we want to.
Ⅶ PARKING COMMISSION COMMENTS
Mr. Bowie noted that there are parking spaces in front of City Hall where the
curb is painted yellow but they are valid parking spaces. He requests that the
yellow paint be removed. Mr. Palmore will address it.
Ⅷ VOIDING REQUESTS
Void: 503784
No action: 503848, 503792, 170115481
Ⅸ. ADJOURNMENT—The meeting was adjourned at 4:16 p.m.
Agenda
PARKING COTVIMISSION AGENDA
DATE: May 17, 2022
MEETING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
TIIIE: 3:00 P.M.
I. CALL TO ORDER
ll. ANNOUNCE MTMBERS r:{ ATTENDANCE (VERTFY QUORUM)
Ryan Bowie
Andrea Herrera
Andy Kean
David Shelton
Councilperson Wanda Smith
III. PUBLIC COMMENTS (limit 5 minutes each)
IV. ADOPTIO\ OF MIitiUTES: April 19,2022
\: DEPARTMENT REPORTS
l. Management Report
a. IPS Meter Update
b. Signage Update
c. Rainbow Stickers
d. Valet Permit Overyiew
2. Financial Report
vI NEW BUSINESS
l. Go-Live Date - New Violation lncrease
2. Monthly Permit
3. New Loading Zone
4. Townhall
5. ParkMobile - First Hour Free for New Users
YtI. OI,D BUSINESS
l. Parkllobile Promos
VIII. PARKING COMMISSION COMMENTS
IX. VOIDING REQUESTS
x. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: April 19,2022
MEE.IING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE. TN 37040
I CALLTOORDER
The meeting was called to order by Councilperson Wanda Smith at 3:01 p.m.
II OUORUMCHECK
Members present were David Shelton and Andy Kean.
III ADOPTION OF MI\UTES:
Mr. Kean made a motion to adopt minutes from March 15, March 21, and March 29,
2022. lxr. Shelton seconded and the motion carried.
IV GUEST(S)
No guests comments were made.
V DEPARTMENT REPORTS
Manager's report:
Michael Palmore, Parking Manager, gave a report on plans to sell the IPS meters.
Calculations of depreciated value are being made in preparation for listing them on
the Gov Deals auction website. Laurie Matta, CFO, said that being an Enterprise
Fund,, if we sell the meters for less than book value, it's a loss on disposal of assets.
The tPS meters are still being removed from the field. Mr. Palmore will have more
information at the May meeting about pricing.
Regarding the analog meters, 210 meters have been programmed and 34 are yet to be
programmed. When the process is complete, 40 of the meters will be spares available
to install if the Parking Study recommends extending the footprint for metered
spaces.
Councilperson Smith motioned to make parking free for all street parking until May
2nd to accommodate the transition from IPS meters to analog meters. Mr. Shelton
seconded, all voted in favor and the motion carried.
Quotes are being obtained for new street parking rate signs which will also have a
space for a QR Code sticker for ParkMobile. ParkMobile will be providing the
additional signage we have requested for free.
The financial report was presented by Laurie Matta. For the year-to-date monthly
comparison, revenues are down $70,000 from the same time last year. The majority of
this is due to Cumberland Plaza leased spaces being down about $32,000,
Cumberland Plaza metered spaces being down $30,000, and hne revenue being down
due to being short staffed and the effort to transition meters to analog. Expenses are
down $53,000 primarily due to no longer paying for professional services that were
provided when we didn't have a Parking Manager. In the month-by-month
comparison, Parking Fund revenues are down $16,000 compared to last March. For
expenses, salaries and wages are higher than last year but there is nothing in
professional services this year.
VI NEWBUSINESS
1. Promotions with ParkMobile
Promotions are possible city-wide as authorized by the Parking Commission.
In addition, individual business owners would have the opportunity to to
provide promotional pricing through ParkMobile.
Councilperson Smith was interested in offering a promotional discount May
2 when the meter enforcement goes back into effect. Mr. Kean., Mr. Shelton
and Councilperson Smith were all in favor of offering a first hour free for
new users when they sign up for ParkMobile, at any time moving forward.
Mr. Palmore will find out if this possible so it can be voted on at the May
meeting.
2. IPS Meters (Covered in Manager's Report)
3. Violation Rates
Mr. Kean moved to raise the violation rate for street parking from $10 to
$20. Councilperson Smith seconded. Mr. Shelton made a motion to amend
the rate to $15 because you could get hit with several tickets in one day ifyou
don't move your car, Councilperson Smith and Mr. Kean were opposed and
the amendment failed, Mr. Kean and Councilperson Smith voted in favor of
the motion to increase the violation rate to to $20, Mr. Shelton voted against,
and the motion carried. Councilperson Smith moved to remove the ability to
give a second ticket after two hours, but rescinded her motion,
4, Signage (Covered in Manager's Report)
5. Monthly Contracts (Long Term Option) Tabled
VII PARKING COMMISSION COMMENTS
No comments.
VIII VOIDING REOUESTS
Void: I 701 I 5439, 1701 15290, l70l 15298, 170213922, 1702 13960, l70ll 5428,
170214080
No action: 1701 15329, 170115406, 503678, 1 701 1 5362
IX. ADJOURNMENT-The meeting was adjourned at 4:19 p.m.
CITY OF CLARKSVILLE
PARKING AUTHORITY REVENUE & EXPENDITURE MONTHIY COMPARISON . YTO
July 1, 2020 tuly 1,2027 lncaease
April 30, 2021 April 30, 2022 (Decrease)
REVENUES:
PARKING METER FINES. TICKETS 91,830 53,073 (38,7s71
INVESTMENT EARNINGS 427 2to (2L71
INTEREST
PARKING METER MONEY . OOWNTOWN 102,422 110,567 8,lM
RESIOENTIAL 50 50
MAIN 5T LOT 417 2,400 7,923
ROXY LOT 9,580 8,1.53 lr,427l
TRINITY LOT
FRANKLIN STREET LOT 1,,440 540 (eoo)
PARKING SPACES / LOADING ZONES 32,4t4 49,310 16,896
CONSTRUCTION PERMITS 1,890 2,150 260
APPTICATION FEE 150 180 30
GARAGES , LEASED SPACES.TRANSIT 10,695 12,688 1,992
CUMBERLAND PLAZA IEASED SPACES 40,879 2,130 (38,749)
CUMSERLAND PLAZA METE R MONEY 96,968 64,068 (32,900)
MISCETLANEOUS 595 1,387 792
lncludes additional hang taBs,
Citycourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAL FUND
1A9,167 306.904 (82,863)
EXPENSTS:
SALARIES & WAGES 96,631 44,924 (11,708)
OPERATING 95,382 58,593 (36,789)
OTHER PROFESSIONAL SERVICES 120,000 87,000 (33,0oo)
BUILDING REPAIR & MAINTENANCE 8,462 1 ,687
'774l.
OTHER REPAIR & MAINENANCE 5,704 18,M2 72,738
OTHER EQUIPMENT PURCHASES 15,850 15,850
INTEREST OTHER DEBT
OTHER 3,317 3,377
TMPROVEMENTS (NON.BUTtDTNGS)
AMORIIZATION EXPENSE
326,179 275,47 3 (s0,306)
OPERATING PROFIT/(LOSS) 63,588 31,031 (32,ss71
AMORTIZATION EXPENSE
DEPRECIATION EXPENSE 73,688 73.688
NET PROFII/(LOSS) AFTER OEPRECIATION: (r0,100) 142,651l, l32,ss7l
PARKING FUN D BALANCE 549,228
clTY oF cLARXSVII-l-t
PARKING AUTHORITY REVENUT & EXPENDITURE COMPARISON
FY2019 FY202o rY2021 FY2022
3t1t2019 3/1/2020 3lu2O2r 31112022
3/31/2019 03t31t2020 3l3tl2O2t 313112022
REVENUES:
PARKING METER FINES. TICKETS 5 6,141 .99 S 7 .822.00 $ 10,109.97 $ 4,380 00
INVESTMENT EARNING5 600.65 350.'19 $ 10.26 48 77
PARKING METES MONEY' DOWNTOWN 6,163.80 9.446.88 $ 12,446.24 8 356.09
RESIDENTIAL PARKING " DOWNTOWN 50.00
THIRD & MAIN STREET TOT - F&M
ROXY LOT 380.00 792.50 $ 920 00 960 00
FRANKLIN STREET LOT
TRINITY I-OT
PARXING SPACES / LOADIN6 ZONES 1.232.OO 1,186.00 $ 1.204.50 5,535.00
CONSTRUCTION PERMITS 960.00 $ 1,280.00 80.00
RENTAI- APPLICATION FEES 60.00 s 60.00 30.00
GARAGES - LEASED gPAC€S . TRANSIT 1,473.67 1,040.00 $ 980.64 1 ,442 50
CUMBERLAND PLAZA LEASED SPACES 1,210 44 1480 81 $ 2,784.00 720.00
CUMEERI.AND PLAZA M€TER MONEY 1 1,880 06 8.827.70 $ 8,716.20 74 46
MISCELLANEOUS 96 06 59.76 $ 56.38 754.36
TRANSFER IN FROM GENERAL FUND
30,198.67 31,005.84 S 38,568.19 22,831.18
EXPENSES:
SALARIES & WAGES 7,813.46 10,013.83 $ 10,614.34 32,467 .73
OPERATING 4,864.55 5,325.38 s 4,236.11 s 3,441.25
OTHER PROFESSIONAL SERVICES S 12,000.00
BUILDING REPAIR & MAINTENANCE 413 39 890.33 $ 418.60 (1,467 92)
OTHER REPAIR & MAINTENANCE 561.47 22.O44.00 $ 1,800 00 $ 1,936 61
OTHER EQUIPMENT PURCHASES
INTEREST. OTHER D€BT s
OTHER s
TMPROVEMENTS (NON-EUrL0lNGS) 5
13,652.47 38,273.54 5 33,059.11 36,383.67
oPERATTNG TNCOMt/(r,OSS) 16,545.80 l7,267.7Ol s 5,499.08 (13,552.49)
AMORTIZATION EXPENSE
OEPRECIAIION EXPENSE /,538.15 7,368.83 s 7,368.83 7,368.83
NEr PROFTT/([OSs)l $ 9,00r.6s s $ il^8GeiSI 5 (20,921.32)
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