Parking Commission
Regular MeetingClarksville, TN · June 21, 2022
Minutes
PARKING COMMISSION MINUTES
DATE: June 21, 2022
MEETING LOCATION: CITY HALL MAYOR’S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
Ⅰ CALL TO ORDER
The meeting was called to order by David Shelton at 3:03 p.m.
Ⅱ QUORUM CHECK
Additional members present were Andrea Hererra and Andy Kean.
Ⅲ ADOPTION OF MINUTES:
Mr. Kean made a motion to adopt minutes from May 17, 2022. Ms. Herrera seconded
and the motion carried.
Ⅳ GUEST(S)
Martin Harris was present to contest a violation at Billy Dunlop Park due to a lack
of sufficient marking. He was instructed to fill out a void request in the appropriate
time frame so that it can be addressed at the July meeting.
Ⅴ DEPARTMENT REPORTS
Manager’s Report:
Michael Palmore, Parking Manager, reports that all Meter Signs are in place with the
exception of 2nd and Public Square and those will be done this week. ParkMobile
zone signs will be installed by the middle of July.
Everything is in place with the Street Department to put the new Loading Zone and
curbside signage in place.
Mr. Palmore presented the new “rainbow stickers” for the meters with the requested
white text instead of black. He also presented a ParkMobile map which has been
updated to include pins for zones in the downtown core. A ParkMobile tutorial video
will be uploaded to the website by the end of the week. A ParkMobile flyer is in the
works and will be completed after sign installation is complete. So far in the month of
June there have been 18,149 transactions and about $5300 in revenue.
Financial Report
The financial report was presented by Laurie Matta, CFO. Looking at meter money
from July to May, compared to last year we are up $16,000. Meter fines are down but
that should go back up when Parking Enforcement is fully staffed. Leased spaces are
down due to issues with the Kiosks. All of our expenses are under compared to last
year's expenses due to the staffing shortages. Other Repairs and Maintenance is up
$16,000 in part due to signage costs. Year-to-date, we have a loss of $6545.00 which
isn’t bad considering all the changes in Parking. Month-to-month we are up $17,000
over last year in the same month.
City Council has changed how things are going to get reported starting in July in the
new budget year. The Finance Department used to provide services for Parking and
Parking paid the Finance Department back. But now everything will live in the
Parking Fund.
Ⅵ NEW BUSINESS
1. Violations
Mr. Palmore asked for clarification on a previous vote to increase $10
violations to $20. The Commission stated that only $10 overtime parking
violations were to be increased.
2. Violation Fees
Ms. Herrera made a motion to combine the “restricted” and “reserved”
violations into one violation and keep the penalty at $40.00. Mr. Shelton
seconded and the motion passed.
3. Discuss vote for new Chairperson
Ms. Matta said that a vote on a new Chairperson should take place after the
new members are in place.
Ⅶ MISCELLANEOUS DISCUSSION
Captain Welty reported an uptick in violations, particularly at Billy Dunlop
Robert Clark Park. CPD has upped their presence in these parks to try to
curb unlawful behavior. Boulders have been placed as a deterrent, and
adequate signage is present. Ms. Herrera suggested wire cables to delineate
rows in the gravel parking areas so that more cars will fit. Mr. Palmore will
be meeting Friday with Parks and Recreation Director, Jennifer Letourneau
to discuss parking in these areas.
Ⅷ VOIDING REQUESTS
Void:
504111, 170115587, 170115618
No action:
170214184, 502054,502742, 503940, 503977, 503975, 503953, 170214309,
170214208
Ⅸ. ADJOURNMENT
The meeting was adjourned at 4:57 p.m.
Agenda
PARKING COMMISSION AGENDA
DATE: June 21, 2022
MEETI G LOCATION: CI TY HALL MAYOR'S CO FERENCE ROOM
0 E PUBLIC SQUARE
CLARKSVILLE, TN 37040
TIME: 3:00 P.M.
I. CALL TO ORDER
II. AN OU CE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
• Ryan Bowie
• Andrea Herrera
• Andy Kean
• David Shelton
• Councilperson Wanda Smith
Ill. PUBLIC COM ME TS (limit 5 minutes each)
rv. ADOPTION OF MINUTES: May 21, 2022
V. DEPARTMENT REPORTS
I. Management Report
a. Signage Update
b. ew Loading Zone/Curbside Signage
c. Rainbow Stickers
d. ParkMobile Pins
e. ParkMobile Video
f. ParkMobile Flyers
g. ParkMobile Financial
b. Ballparc Update
2. Financial Report
VI. EW BUSI ESS
1. Violations
2. Violation Fees
3. Discuss vote for new chair (July Meeting)
VII. PARKING COMMISSIO COMMENTS
VIII. VOIDI G REQUESTS
IX. ADJOURNME T
PARKING COMMISSION MINUTES
DATE: May 17,2022
MEETING LOCATION: CITY HALL MAYOR'S CONFf,RENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
I CALLTOORDER
The meeting was called to order by Ryan Bowie at 3:00 p.m.
II OUORUNI CHECK
Members present were Andrea Hererra, Andy Kean, and David Shelton.
III ADOPTION OF MINUTES:
Mr. Kean made a motion to adopt minutes from April 19,2022, Ryan Bowie seconded
and the motion carried.
rv GUEST(S)
No guests comments were made.
V DEPARTMENTREPORTS
Manager's Report:
Michael Palmore, Parking Manager, reports that we have an inventory of 45 4G IPS
meters and 105 2G IPS meters that have been pulled from the field. Pictures have
been taken and submitted to Purchasing so they can be listed on the Gov Deals
auction site. The 2G meters are obsolete at this point and they will be sold as a
package at net book value, which Laurie Matta is working on.
Mr. Palmore presented the new street parking signs which show parking rates and
how to pay by coin or ParkMobile. These will go on every parking meter pole. Also
presented were options for stickers that would be affixed to the parking meter heads
as well as signs for ParkMobile zone numbers which will be mounted on light poles.
We have five new Curbside Pickup signs and they will be installed in a position less
likely to be hit.
As previously announced, street parking enforcement was reinstated on May l. Mr.
Palmore reported that since the beginning of the month, there have been 16,167
ParkMobile transactions, but with the analog meters we do not have a way to track
how many coin transactions have taken place. He said that meters will need to be
emptied weekly to avoid jams due to being full of coins.
Mr. Palmore invited Laurie Matta to discuss valet parking. She said she had received
an inquiry about valet parking from a coming business. We have a city code that
addresses valet parking and it falls under the Parking Commission. Valet parking on
public streets requires a permit from the Parking Commission and has to be ADA
compliant. According to Eric Bittner, Deputy City Attorney, businesses do not need a
permit if they want to have valet parking in their own parking lot.
Financial Report
The financial report was presented by Laurie Matta, CFO. Revenues were down
$82,000 from the same time last year as we weren't doing a lot of collections this past
month due to the transition to analog meters. We have a loss for the year-to-date of
$42,657. The month-to-month comparison report was incorrect and the corrected
report will be emailed.
Regarding the FY23 budget, a change will be made to move employee salaries into the
Parking Fund. Previously, when the city had a Parking Authority, they were designed
to be a separate entity and they contracted with the city to provide services. But it
hasn't been that way for some time so it was decided to move salaries under the
Parking Fund where they should be. Mr. Palmore reported that a parking study was
included in the budget. Also, a part-time position was changed to a full-time position.
On the enforcement side, we budgeted for a conversion to Ballparc enforcement
software as the Cardinal software we have been using is outdated. Ballparc has a
streamlined process for pulling reports, which will give us the information we need to
pursue collections.
VI NEW BUSINESS
l. Go-Live Date - New Violation Increase
Mr. Bowie made a motion to make the go-live date for the new violation rates
effective July 1,2022. Mr. Kean made an amendment to have the go-live date
coincide with the implementation of the Ballparc software. With the
amendment, the motion passed with all in favor.
2. Monthly Permit
Mr. Palmore said that there have been a lot of requests for the reinstatement
of annual passes for parking, Mr. Bowie made a motion to table the
discussion until December 2022 so we have a full year to experience what has
been put in place and all were in favor.
3. New Loading Zone
The Art Store has requested that the No Parking Zone in front of their
business be converted into a Loading Zone. Ms. Herrera made a motion to
convert the space to a Loading Zone, Mr. Shelton seconded and the motion
passed.
4. Town Hall
Mr. Palmore would like to hold another Town Hall meeting. This was tabled
until the July meeting, after the new budget is in place, with an eye toward a
date in the fall.
5. ParkMobilePromotions
Mr. Palmore reported that ParkMobile charges $250 for 1000 promotional
codes, that can be used any way we want to.
VII PARKING COMMISSION COMMENTS
Mr. Bowie noted that there are parking spaces in front of City Hall where the
curb is painted yellow but they are valid parking spaces. He requests that the
yellow paint be removed. Mr. Palmore will address it.
VIII VOIDING REOUESTS
Void: 503784
No action: 503848, 503792, 170115481
IX. ADJOURNMENT-The meeting was adjourned at 4:16 p.m.
ctw of cLARxsvtuE
PARKIT{G AUTHORITY REVENUE & EXPTT{DITURE MO'{THIY COMPARISON . YTD
July 1, 2020 Ju[ r, 2021 lncreas€
May 31, 2021 May 31, 2022 (Decrease)
REVENUES:
PAR(ING METER FINES, TICKETS 99,857 57,759 (42,098)
INVESTMENT EARNINGS 430 385 (4s)
INTE REST
PARKING METER MONEY . DOWNTOWN 112,590 L28,778 16,188
RESIDENTIAL 50 50
MAIN ST LOT 557 2,400 1,743
ROXY LOT t0,567 9,153 (lrrs)
TRINITY tOT
FRANI(LIN STREET LOT L,440 540 (eoo)
PARKING SPACES / LOAOING ZON€S 33,619 5s,760 22,t41
CONSTRUCTION PERMITS 2,300 3,590 1,290
APPTICATION FEE 210 180 (30)
GARAGES - LEASEO SPACES . TRANSIT 7L,U7 14,008 2,1@
CUMBERTAND PLAZA TEASED SPACES 42,182 3,300 (3&882)
CUMBERLAND PLAZA METER MONEY 110,310 11,982 (36,327)
MISCETLANEOUS 705 1,390 585
lncludes additional hang tags,
CityCourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAL FUND
426.714 35r,27 4 lrr44ol
EXPE'{SES:
SATARIES & WAGES 105,463 93,009 lt2,45/l
OPERATING 100.418 62,070 (38i/al
OTHER PROFESSIONAT SERVICES 132,000 87,000 (45,000)
BUILOING REPAIR & MAINTENANCE 8,908 8,505 (304)
OTH€R REPAIR & MAINENANCE 5,920 22,70L 15,781
OTHER EQUIPMENT PURCHASES
INTEREST. OTHER OEBT
OTHER 3,371 3,377
IMPROVEMENTS (NON.BUILDINGS)
AMORTIZATION EXPENSE
352,'t09 216,762 (75,948)
oPERATTNG PROFTT/(LOSS) 74,00s 7 4,512 507
AMORTIZATION EXPENSE
D€PRECIATION EXPENSE 81,057 81,057
NET PROFIT/(TO5S) AFTER DEPRECIATION: (7,0s2) (6,s4s) ---E -
PARKING FUND BALANCE 649,228
OTY OT CURrcVITIE
PARXII{G AUTHORITY RtVfI{UI & EXPENOITURE COMPARISON
Frzo19 FY2020 FY2021 22
5^ /2019 sltl2o2o 5l tl202t "t2t
sltl2022
5/3r/2019 05/31/2020 slatl2o2L slar/2027
REVE'{UC5:
PARKING M€TTR FINTS. TICI(TTS $ 10,596 49 $ 4,663.00 $ 8,027 00 $ 4.686 00
II{V€STMENI TARNINGS 603.07 130 61 t 256 17464
PARKING METER MONEY . DOWNTOWN 9,0s2 03 3.044 50 $ 10.167.85 18,194 66
R€SIDTI{TIAI- PARXIT.IG . DOWNTOWN
THINO & MAIN STRETT LOT. F&M $ 180 00
ROXY TOT .t
1,907 08 740 00 s 987 50 1,000 00
FNANXLIN STREET LOT
TRINITY I.OT
PARKII'lG SPACES / l-OA0lNG ZONES 1 025 00 1 146 00 $ 1,204.50 5.450 00
CONSTRUCTION PIRMITS 80 00 s 410 00 1,440.00
RENTAL APPI-ICATION FEES 60 00 S 60.00
GARAGIS - I.EASED SPAC€S . TRAI{sIT 6ir0.m s 1.152 00 1,320 00
CUMBERLAND PIAzA L€ASED SPACES 1.804 00 1082 20 s 1,303 41 1 ,170 00
CUMB€RIAND PI,AZA METTR MONEY 12,105.30 5,479.00 $ 13,341 90 9,9't4 62
MISCELI.ANEOUS 't20 44 59.34 $ 110 12 328
TRANSF€R IN TROM G€NTRAL FUNO
37,353.41 17,984.65 s 36,946.E4 44,353.20
EXPENSTS:
sAtARr€s & wA6ES 15,160 62 11.354 84 t 8,831 84 8,085 21
OPTRATING 5,992.43 5,621.53 S s,o3s.82 S 3,476.56
OTHER PROFTSSIONAI- SERVICES s 12,000.00
EUII"OING REPAIR & MAINTEi{ANCE 363 39 363.39 s 446.56 917 26
OTH€R REPAIR & MAINTENAt'lCE 4.996.99 601 s 216 33 s 4.259 64
OTHER EQUIPMENT PURCHA5€5
ITITEREST, OTHER OtST
s
OTHER
5
TMPROVEMENTS (NON-BUILDtNGS) )
26,513.8s t7,345.71 S 26,s3o.ss 15,738.67
oPERAIlNG tNCOMT/(tOSS) 10,839.56 638.EE S 10,416.29 27,6L4.53
AMORTIZATIOT,I EXPENSE
DEPRECIATIOT{ IXPET.ISE 7,538.15 7,368.83 5 7,368.83 7,364 83
NEr PROftT/(tOss): s 3,3or"a1 $ (6,rrqrt I 3p4r.{6 $ 20,245.70
ctTY ot ct-ARKsvttLE
PARXING AUIHORITY REVENUE & EXPENDITURE COMPARISON
rY2019 FY2020 Ff202t Ftt2022
4ht201s 4l112O2O 4l tl2OZt 4l tl2Ot2
4t3012019 04t30t2020 4/1012071 4/3012022
REVENUES:
PARKING METTR TINES. TIC(ITS $ 9,622 99 $ 3,706.97 $'15.9'16.97 $ 3,926 00
INVESTMENT TARNINGS 584 89 $ 4.97 91.93
PARXING METER MONEY . DOWNTOWN 6.613 38 760 38 s 11,143.80 6,683 93
R€SID€NTIAL PARKING . DOWNTOWN
THIRO & MAIN STREET I-OI. T&M 1E5.00
ROXY TOT 1 .261 32 200 00 E 892.s0 360 00
fRANXI,IN STRE€T LOT
TRINITY LOT
PARKIN6 SPACES / LOADING zONIS 2,117 00 2 119 00 $ 2.062.50 11 704 15
CONSTRUCTION PERMIIS 200 00 700 00
RENTAI- APPTICATION FEES 60 00
GARAGES, LEASED SPACES. IRANSIT 1,200 00 800.00 $ 1,332.00 715 00
CUMSIRLANO PLAzA LEASTO SPACTS 7 .448 OO 6416.00 $ 7.242 00 1 035 00
CUMBERI"AND PTAZA METER MONTY 14.230 45 673.00 $ 9,763 97 11 296 25
MISCII-LANEOUS 68.74 8.66 $ 42.26 328
TRANSFER IN FROM GENERAL FUNO
43,59\ 77 14,894.51 5 48,400 97 35,5r5.54
EXPENSES:
SALARIES & WAGES 8,162 48 1 1.928.36 $ 7.447 22 I779.69
OPERATING t4,755.67 10,598.93 5 8,52s.26 5 3,792.43
OTHER PROFESSIONAT SERVICES 5 12,000.00
SUILDING REPAIR & MAINTENANCE 413 39 363 39 s 393.98 798.67
OTHER REPAIR & MAINTENANCE 133 48 s 2,62s 19
OTHER EQUIPMENT PURCHASES
INTIREST. OTHER DEET 5
OTHER 5
IMPROVEMENTS (NON-BUILDINGS)
s
23,465.O2 22,990.68 5 2A,466.46 15,995.98
oPERATTNG TNCOME/(LOSS) 20,L26 75 (8,096.17) s r9,934.s1 20,519.55
AMORTIZATION TXPENST
DEPRECIATION fXPtNSE 7,538 r5 7,368.83 5 7,368.83 7,358 83
NET PROFtT/(ro5s): s 12,s88.60 s (ls,46s.0o) s 12,S5s.58 913,1s0.73
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