Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board meeting Tuesday, August 27, 2019, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 In Attendance Brian Taylor; Bruce Walker; Christy Batts; David Johns; Jeff Burkhart; Jim Manning; Joe Pitts; Kunal Shah; Lance Baker; Privott Stroman; Ron Jackson; Sally Castleman; Sally Martino; Wayne Wilkinson A. Call to Order A meeting of the Clarksville Power Board was called to order by Chairman Wayne Wilkinson on Tuesday, August 27, 2019 at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040.8;00 B. Power In Motion Kyra Johnson, TSR - for masterful professionalism in addressing social media comments Bill Powers - Board member recognition of service C. July Power Board Minutes The Power Board did unanimously approve the minutes from the July 23, 2019, Regular Power Board meeting. Move: Ron Jackson Second: Jeff Burkhart Status: Passed D. July Monthly Report David Johns has been nominated and is a finalist in the Nashville Business Journal’s 2019 CFO of the year. David Johns presented the July 2019 monthly financials. A motion was made to approve the financials as presented. Move: Jeff Burkhart Second: Sally Castleman Status: Passed E. Operating Policy 2-25 Operating Policy 2-25 cleanup. The policy was created to let customers who were on Social Security pick their own due date. Now, all customers pick their own due date. Recommendation to delete Operating Policy 2-25. A motion was made, seconded and passed to accept the recommendation. Move: Ron Jackson Second: Kunal Shah Status: Passed F. TVA Rate Adjustment Contracts Brian Taylor asked for the three rate adjustment contracts to be taken together. These contracts have been approved by TVA. A motion was made to approve the Wholesale Power Rate, Retail Rate Substitution Agreement, and the Resale Rate Substitution Agreement - GSA. Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 4  Move: Sally Castleman Second: Jeff Burkhart Status: Passed G. TVA Long-Term Partnership Agreement Brian Taylor presented the TVA Long-term Partnership Agreement. This proposal includes a Partnership credit of 3.1% annually, 20 year long term commitment, contract flexibility, rate adjustment protection, other mutual defaults and remedies, and inclusion as planning partners. A motion was made to approve this contract. Move: Jeff Burkhart Second: Ron Jackson Status: Passed H. POL 6-1a Christy Batts presented the rates schedule for commercial and business to include a monthly rate for managed business class WiFi service at $12.50 a month, and installation of access points for Wifi devices at $150. A motion was made to approve this policy change. Move: Sally Castleman Second: Kunal Shah Status: Passed I. Contracts/Professional Services The following contracts were presented for approval: 1. CH 6 Christy Batts presented the Programming Launch Plan of CDE Lightband Channel 6 with Rick Goodwin producing in the amount of $14,000 a month. A motion was made to approve the contract. Move: Ron Jackson Second: Jeff Burkhart Status: Passed 2. Telvue Christy Batts presented the TelVue contract which upgrades equipment to TelVue HyperCaster with 4k HEVC output in the amount of $45,075.00 A motion was made to approve this contract. Move: Jeff Burkhart Second: Sally Castleman Status: Passed 3. Iris 100 gig Christy Batts presented the Iris 100 gig contract, which is a second 100 gig connection that will convert a 10 gig to a 100 gig connection and move it to a Dallas, TX route in the amount of $465,600 and a one time cost of $15,000. A motion was made to approve this contract. Move: Sally Castleman Second: Jeff Burkhart Status: Passed 4. Iris 10 gig Christy Batts also presented a 10 gig streaming video point to point connection to Chicago in the amount of $9,600 annually. A motion was made to approve this contract. Move: Jeff Burkhart Second: Ron Jackson Status: Passed 5. Star Brian Taylor presented the Star Directional Bore contract in the amount of $780,000. A motion was made to approve the contract pending review by City Contract Manager and City Attorney. Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 4  Move: Jeff Burkhart Second: Sally Castleman Status: Passed J. Purchase Requests The following purchases were reviewed: 1. Tri-State Bucket Truck 204 engine repair in the amount of $30,178.71. 2. Vehicle Repair 3. Vehicle Purchase 2 F-250 with service bodies for FTTH in the amount of $75,627 ($37,813.50 ea) from Ford of Murfreesboro. 4 Ford Explorers for Broadband in the amount of $131,774 ($32,943.50 ea) from Ford of Murfreesboro. 4. Brocade Brocade switches from Layer 3 in the amount of $1,223,056.80. 5. ETI Broadband Billing software support renewal from ETI Software Solutions in the amount of $112,494.80. 6. Freshworks Software Agreement Equipment management and reporting from Freshworks in the amount of $54,363.00. 7. ACS SCADA software and hardware annual maintenance from Advanced Control Solutions in the amount of $49,406.00. K. Operating Policy 2-1 Compared to August, September residential bills will decrease on average by $2.13 due to fuel cost. L. Management Report T.W Frierson Lunch/Cookout - TBD Code of Ethics Internal Audit - A finding on CDE was based on a timing issue. We do the Code of Ethics acknowledgement with Performance Reviews. DIC update of Maj Dowling - Air Quality Mold Inspection has been done by Insurance Company with none found. Leave Your Mark - roof support beam signed by employees APPA Leadership Council - Brian will be speaking in October on Broadband success. Power Partners and Peak Project -Energy Services team creation to promote efficient use of energy. Peak Project is demand response to reduce wholesale power cost. Recruit customers, predict a peak, text customers, reduce the peak. Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 4 M. Electric Division Update N. Broadband Division Report O. Customer Service Update P. Monthly Stats Q. Revenue less Power Cost R. Adjourned The regular Power Board meeting adjourned at 9:31 a.m. An Executive Session was held immediately following the regular Power Board meeting. S. Executive Session Confidential Information - For Board Use Only - Do not Redistribute Page 4 of 4