Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Tuesday, December 31, 2019, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 In Attendance Brian Taylor; Bruce Walker; Christy Batts; David Johns; Jeff Burkhart; Jim Manning; Joe Pitts; Lance Baker; Privott Stroman; Ron Jackson; Sally Castleman; Sally Martino; Wayne Wilkinson Not In Attendance Kunal Shah A. Call to Order A meeting of the Clarksville Power Board was called to order by Chairman Wayne Wilkinson on Tuesday, December 31, 2019 at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040. B. November Power Board Minutes The Power Board did unanimously approve the minutes from the November 26, 2019, Regular Power Board meeting. Move: Sally Castleman Second: Ron Jackson Status: Passed C. November Monthly Report Brian Taylor spoke about meeting with TEMA. There is a January 5th deadline to get our application in. We still do not have all expenses in, several of the utilities still have not sent their invoices. He also handed out a talking points paper about the TVA Long-term partnership agreement. David Johns presented the November 2019 financials. A motion was made to approve the financial report as presented. Move: Ron Jackson Second: Sally Castleman Status: Passed D. Personnel Committee Report Sally Castleman presented a recommendation from the Personnel Committee. The Personnel Committee met on December 19th and recommended approving the one-time extension of early retirement incentive option to those age 50 with 30 years of service. A motion was made to accept and approve the Personnel Committee's recommendation. Move: Sally Castleman Second: Jeff Burkhart Status: Passed E. Contracts/Professional Services The following contracts were presented: Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 3  1. Hallmark Hallmark Services Master agreement renewal from Crown Media in the amount of $21,285 estimated annual cost. A motion was made to approve the contract. Move: Ron Jackson Second: Jeff Burkhart Status: Passed 2. Viacom Vivicast MTV, VH1, BET, renewal from Viacom Programming in the amount of $506,022 estimated annual cost. A motion was made to approve the contract. Move: Jeff Burkhart Second: Ron Jackson Status: Passed 3. Beck Beck Communications Installation Contract extension in the amount of $120,000. A motion was made to approve the contract. Move: Sally Castleman Second: Jeff Burkhart Status: Passed 4. TVA Renewal of the EnergyRight Solutions for home financing program agreement from TVA at no cost to CDE. A motion was made to approve the agreement. Move: Ron Jackson Second: Jeff Burkhart Status: Passed 5. ESPN Fox Networks and ESPN from Vivicast in the amount of $344,000 estimated annual cost. A motion was made to approve the contract. Move: Jeff Burkhart Second: Sally Castleman Status: Passed 6. Gresham Smith Professional services agreement for future engineering task orders dealing with CDE facility relocation associated with roads from Gresham Smith. A motion was made to approve the agreement pending City Attorney's review. Move: Sally Castleman Second: Ron Jackson Status: Passed 7. Schneider Conversion of autocad FTTH data to Esri format with Schneider in the amount not to exceed $70,000. A motion was made to approve the contract pending City Attorney's review. Move: Jeff Burkhart Second: Ron Jackson Status: Passed 8. DBS Proposal - Design Services Engineering design work for a transformer pad by DBS & Associates in the amount of $24,410 estimated cost. A motion was made to approve the contract. Move: Ron Jackson Second: Sally Castleman Status: Passed F. Purchase Requests The following purchases were reviewed: Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 3  1. Set Top Box Set top boxes and remotes from AMT in the amount of $1,224,000. a. Set Top Box 2. Dell Brocade Brocade switches from Dell in the amount of $201,347.79. 3. Dell Computers Laptops, desktops, and tablets from Dell in the amount of $85,735.92. 4. Siemens Breaker Siemens breaker from Siemens Industry, Inc in the amount of $26,249. 5. Video Encryption Renewal Encryption software renewal from Verimatrix in the amount of $40,493. G. Operating Policy 2-1 Compared to December, January residential bills will increase on average by $1.07 due to the change in fuel cost. H. Management Report United Way Campaign - CDE Goal was $14,000 and we surpassed that with $14,117! February 11 - Legislative Rally, more details to follow Cumberland Fossil Plant - Jeff Lyash met with local leaders and media to discuss the changes in storage of Fly Ash. Noted that 20,000 tons of flyash was used in the concrete work during construction of the Hankook facility. MTEMC & MED - postponed vote to January 9th Highest ever November peak of 378 MW I. Electric Division Update J. Broadband Division Report K. Customer Service Update L. Monthly Stats M. Revenue less Power Cost N. Adjourned Meeting adjourned at 8:45 a.m. Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 3