Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Tuesday, January 28, 2020, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 In Attendance Brian Taylor; Bruce Walker; Christy Batts; David Johns; Jeff Burkhart; Jim Manning; Joe Pitts; Kunal Shah; Lance Baker; Privott Stroman; Ron Jackson; Sally Castleman; Sally Martino; Wayne Wilkinson A. Call to Order A meeting of the Clarksville Power Board was called to order by Chairman Wayne Wilkinson on Tuesday, January 28, 2020 at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040. B. Public Comment - Mrs. Charlee Brazier Mrs. Brazier couldn't attend the meeting today and has deferred public comments until the February board meeting. C. Power in Motion Brian Taylor presented Power in Motion awards to: Zach Culpepper and Ricky Sharp for receiving certifications as Certified Wireless Network Administrators; Tom Hurt for receiving certification as a Certified Fiber Characterization Engineer. D. January Power Board Minutes The Power Board did unanimously approve the minutes from the December 31, 2019, Regular Power Board meeting. Move: Sally Castleman Second: Jeff Burkhart Status: Passed E. January Monthly Report David Johns presented the December 2019 financials with an update on the October 2019 storm. Storm costs are at 2.7 million. A motion was made to approve the financial report as presented. Move: Jeff Burkhart Second: Ron Jackson Status: Passed F. Personnel Committee Report Sally Castleman presented the recommendations from the Personnel Committee to the full board. Proposed changes to the health insurance renewal include: a 10% increase; an increase in HRA portion to $500 employee paid rather than $1000 employee paid; and funding dependent care from 75% to 85%. Sally Castleman made a motion to approve and adopt the Personnel Committee's recommendations, Jeff Burkhart seconded the motion. The motion passed without objection. Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 3  Also proposed was a recommendation to increase funding to Retirement and Progress Share from 5% to 7%. Sally Castleman made a motion to approve the recommendation, Ron Jackson seconded the motion. The motion passed without objection. G. Operating Policies Brian Taylor presented the operating policies. Operating Policy 2-5 covers costs of application for Interconnection of Distributed Generation fees and a monthly Generation Metering and TVA Reporting fee. Ron Jackson moved to approve Policy 2-5, Jeff Burkhart seconded, the motion passed without objection. Operating Policy 5-15 Distributed Energy Resource Interconnection guideline. The participant must submit to CDE all documents required for interconnection and pay all applicable fees. This guideline is for safety purposes, we won’t police customers but if we find one that is not properly installed we will have the right to terminate service until properly connected. Requires TVA approval. Sally Castleman made a motion to approve Policy 5-15, Jeff Burkhart seconded the motion. The motion passed without objection. H. Contracts/Professional Services The following contracts were presented for approval: 1. Tiny Town Property Land purchase for future substation off Tiny Town road in the amount of $689,000. A motion was made to approve and to authorize Lance Baker, City Attorney, to draft the contract. Jeff Burkhart recused himself from the vote. Move: Ron Jackson Second: Sally Castleman Status: Passed 2. CDE Parking Master Plan Brian Taylor presented the DBS design plan for employee parking in the amount of $10,250. A motion was made to approve the contract. Move: Sally Castleman Second: Ron Jackson Status: Passed I. Purchase Requests The following purchases were reviewed: 1. ERMCO Restock transformer inventory from ERMCO in the amount of $236,060. J. Operating Policy 2-1 Compared to December, January residential bills will decrease on average by $2.44. K. Management Report CDE worked on the Gary Mathews sinkhole relocating our pole. APPA social media kit - We partner with APPA on social media, example Squirrel Appreciation day. Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 3  Bldg update - first coat of paint, Sheetrock complete, working on ceiling grid, fire sprinkler complete, first floor framing work almost complete, installation of ACM is going on. Furniture will arrive mid April. Legislative update - TMEPA Legislative Rally - Feb 11th Bill filing deadline - Feb 6th TACIR is studying small cell and rural broadband expansion Potention legislation - Interconnection guidelines and pole attachments TVA Complaint Resolution process explanation TVA will take to their board the Contract Flexibility Principles in February. Channel 6/908 update L. Electric Division Update M. Broadband Division Report N. Customer Service Update O. Monthly Stats P. Revenue less Power Cost Q. Adjourned Meeting adjourned at 9:20 a.m. Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 3