Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Tuesday, March 24, 2020, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 In-Person Attendance Brian Taylor; Jeff Burkhart; Lance Baker; Ron Jackson; Sally Martino; Wayne Wilkinson Remote Attendance Bruce Walker; Christy Batts; David Johns; Jim Manning; Joe Pitts; Kunal Shah; Privott Stroman; Sally Castleman A. Call to Order A meeting of the Clarksville Power Board was called to order by Chairman Wayne Wilkinson on Tuesday, March 24, 2020 at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040. A motion was made by Jeff Burkhart that the board finds it necessary, in the interest of public health and welfare due to COVID-19, to conduct the meeting electronically. Ron Jackson seconded the motion. A roll call vote was taken and the motion passed. Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes B. February Power Board Minutes The Power Board did unanimously approve the minutes from the February 25, 2020, Regular Power Board meeting. A motion was made to accept the minutes as presented. A roll call vote was taken. Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes Move: Sally Castleman Second: Ron Jackson Status: Passed C. February Monthly Report David Johns presented the February 2020 financials. A motion was made to approve the financials as presented. A roll call vote was taken. Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 4  Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes Move: Jeff Burkhart Second: Sally Castleman Status: Passed D. TVA Resolution Resolution to speak out on allowing the use of the TVA transmission system to wheel power through the TVA service area and protect the Public Power Model. A motion was made to approve the resolution. A roll call vote was taken. Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes Move: Ron Jackson Second: Jeff Burkhart Status: Passed E. Contracts/Professional Services The following contracts were presented for approval: 1. TVA Resale Rate Schedule - Optional Time of Use rate available by TVA. A motion was made to approve this contract. A roll call vote was taken. Sally Castleman yes Kunal Shah yes Ron Jackson yes Jeff Burkhart yes Move: Sally Castleman Second: Jeff Burkhart Status: Passed 2. TVA A redesign of the Green Power Switch Program, now just the Green Switch Program. The program is now a stand alone agreement and no longer an amendment to the wholesale power contract. Costs of $2.00 per 200 kWh energy block and a $4 one-time credit per new participant. A motion was made to approve the agreement. A roll call vote was taken. Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes Move: Ron Jackson Second: Sally Castleman Status: Passed 3. ZCORUM A-10 NAT Appliance was approved last month. This is the sales order contract in the amount of $335,866.48. A motion was made to approve the contract with ZCorum. A roll call vote was taken. Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 4  Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes Move: Jeff Burkhart Second: Ron Jackson Status: Passed 4. US Payments This is a sales order for two self pay kiosks for the new lobby in the amount of $350 per month each and a transaction fee of .50 for each transaction. A motion was made to approve the contract. A roll call vote was taken. Jeff Burkhart yes Ron Jackson yes Kunal Shah yes Sally Castleman yes Move: Sally Castleman Second: Jeff Burkhart Status: Passed F. Purchase Requests The following purchases were reviewed: 1. Fiber 288 count fiber from WESCO for restock of inventory and upgrades to our backbone fiber in the amount of $284,000. 2. Switches Brocade switches from Layer3 for our internal network and building addition in the amount of $178,594.49. G. Operating Policy 2-1 Compared to February, March residential bills will decrease on average by $5.01. H. Management Report Covid-19 Update COVID update - not doing disconnects on electric or broadband, closed lobby but extended drive through hours 7a.m to 7 p.m., 50% Work From Home on rotating schedule, Field crews have staggered shifts, no face to face meetings, Joe Slate’s (construction foreman) wife's coworker tested positive, Joe and his wife are self-isolated and due to the contact he has had here at the site T.W. Frierson shut down construction for 5 days and will reevaluate after the 5 days. We typically average 1700 disconnects for non-pay a month, so far since we have stopped disconnects we have 613 to date. Residential usage is up 8% and Commercial usage is down 21%. I. Electric Division Update J. Broadband Division Report K. Customer Service Update L. Monthly Stats Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 4 M. Revenue less Power Cost N. Adjourned Mayor Pitts thanked the board and employees for patience and cooperation while we react to this situation. Please don’t share miscommunications or summarize information. City and County are working together and we are confident that we will emerge stronger. The meeting adjourned at 8:56 a.m. Confidential Information - For Board Use Only - Do not Redistribute Page 4 of 4