Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Tuesday, April 28, 2020, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 Join with Google Meet https://meet.google.com/fum-qvsk-tad Join by phone +1 662-771-6435 PIN: 909 093 874# In-Person Attendance Brian Taylor; Jeff Burkhart; Lance Baker; Ron Jackson; Sally Martino; Wayne Wilkinson Remote Attendance Bruce Walker; Christy Batts; David Johns; Jim Manning; Joe Pitts; Kunal Shah; Privott Stroman; Sally Castleman A. Call to Order A meeting of the Clarksville Power Board was called to order by Chairman Wayne Wilkinson on Tuesday, April 28, 2020 at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040. A motion was made by Ron Jackson stating that the board finds it necessary, in the interest of public health and welfare due to COVID-19, to conduct the meeting electronically. Move: Ron Jackson Second: Jeff Burkhart Status: Passed B. March Power Board Minutes The Power Board did unanimously approve the minutes from the March 24, 2020, Regular Power Board meeting. A motion was made to accept the minutes as presented. Move: Sally Castleman Second: Jeff Burkhart Status: Passed C. March Monthly Report David Johns presented the March 2020 financials. A motion was made to approve the financials as presented. Move: Jeff Burkhart Second: Ron Jackson Status: Passed D. Personnel Committee Report Committee Chair, Sally Castleman presented the Personnel Committee recommendation for Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 5  2020-2021 new position requests and the payroll proposal. These items were approved and recommended to the full board. A motion was made to approve the Personnel Committee's recommendation by the full board. Move: Sally Castleman Second: Ron Jackson Status: Passed E. Budget and Finance Committee Recommendation Committee Chair, Ron Jackson presented the Budget and Finance Committee approval recommendation to the full board of the 2020/2021 Electrical and Broadband budgets. A motion was made to accept the recommendation and approve the 2020/2021Electric and Broadband budgets by the full board. Move: Ron Jackson Second: Jeff Burkhart Status: Passed F. Operating Policies - COVID 19 Brian Taylor presented the COVID 19 policies. A motion was made to approve policies 1, 2, 4, 5, & 6 by Jeff Burkhart, Sally Castleman seconded. The motion passed. A motion was made to approve Policy 3 by Jeff Burkhart, seconded by Ron Jackson. Jeff Burkhart made a motion to amend Policy 3 to extend the Partial Payment plan to 12 months, Sally Castleman seconded the motion. Roll call vote to approve Policy 3: Ron Jackson yes Jeff Burkhart yes Sally Castleman yes Kunal Shah yes Roll Call vote to approve Policy 3 as amended: Ron Jackson yes Jeff Burkhart yes Sally Castleman yes Kunal Shah yes Move: Jeff Burkhart Second: Sally Castleman Status: Passed Yes: Sally Castleman, Ron Jackson, Jeff Burkhart, Kunal Shah 1. COVID 19 Operating Policy 1 2. COVID 19 Operating Policy 2 3. COVID 19 Operating Policy 3 4. COVID 19 Operating Policy 4 5. COVID 19 Operating Policy 5 6. COVID 19 Operating Policy 6 G. Contracts/Professional Services The following contracts were presented for approval: 1. IRIS Christy Batts presented the IRIS (Bandwidth provider) contract for site and route diversity in Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 5  the amount of $508,800. A motion was made to approve this contract. Roll call vote was taken: Move: Jeff Burkhart Second: Sally Castleman Status: Passed Yes: Sally Castleman, Ron Jackson, Jeff Burkhart, Kunal Shah 2. Unclaimed Property Brian Taylor presented the annual resolution to request a refund of 2018 unclaimed property from the state. A motion was made to approve the resolution. Roll call vote was taken: Move: Ron Jackson Second: Jeff Burkhart Status: Passed Yes: Sally Castleman, Ron Jackson, Jeff Burkhart, Kunal Shah 3. TVA Uplift Brian Taylor presented the TVA Uplift program which enables local power companies and TVA to partner together to provide free energy upgrades to help low income homeowners. CDE will contribute up to $40,000 and TVA will match. A motion was made to approve this contract. Roll call vote was taken: Move: Sally Castleman Second: Ron Jackson Status: Passed Yes: Sally Castleman, Ron Jackson, Jeff Burkhart, Kunal Shah 4. AVL Brian Taylor and Bruce Walker presented the Clevest Solutions Inc. contract for Automatic Vehicle Location (AVL) hardware and software on 21vehicles in Operations in the amount of $30,100. A motion was made to approve the contract pending review by legal counsel. Roll call vote was taken: Move: Ron Jackson Second: Jeff Burkhart Status: Passed Yes: Sally Castleman, Ron Jackson, Jeff Burkhart, Kunal Shah H. Purchase Requests The following purchases were reviewed: 1. Transformer 60 - 25KVA transformers to replenish stock from ERMCO in the amount of $49,080. 2. Layer 3 Palo Alto Firewall upgrade from Layer 3 in the amount of $80,541.25. Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 5  3. Layer 3 55- Ruckus access points from Layer 3 for wireless connectivity throughout the building in the amount of $26,171.65. 4. Core Fiber Implementation Invoice from Telvent for Core Fiber implementation in the amount of $35,950. I. Operating Policy 2-1 Compared to March, April residential bills will decrease on average by $0.20. The overall system average fuel rate for May is approximately 23% lower than the three-year average May FCA, primarily due to pandemic impacts and mild weather. J. Management Report COVID update - Office personnel continue to work with 50% in office and 50% from home. Outside operations are working staggered shifts and crews are to remain separated. Working with APPA on a COVID 19 Back to Work plan, Keith Cutshall is on the committee. TVA Power Play Scholarship - Mallory Millikan recipient , daughter of Bruce & Heather Walker. TMEPA - The Governor's office contacted TNFOC member to see how quickly we could deploy into rural areas if legislation changed. They also contacted TVA LPC's to see what we were doing with suspension of disconnects for non-pay and suspension of late fees. This may be tied to states receiving federal money. TVA Programs to assist LPC's and customers: TVA Public Power Support & Stabilization Program o TVA set aside $1 billion for wholesale power bill deferral Regulatory Flexibility o Flexibility on suspension of disconnects and related fees COVID-19 Community Care Fund o TVA set aside $2 million of matching fund dollars to LPC’s to assist customers CDE is partnering with United Way and Community Action CDE’s matching fund amount is $25,0000 Back to Business Program for BCD Customers o Will help when BCD customers start back to work o Handles minimum bill calculations Investment Credit Program o Will help customers maintain Investment Credit requirements during shutdown and startup Suspension of Comprehensive Services Program (CSP) billing for 3 months o CDE budgets $28,000 towards this program and TVA matches that amount o This would mean a suspension of $2,333.33 per month for a total of $6,999.99 APPA - CDE recognized by APPA with the highest RP3 designation, Diamond Level, for providing reliable and safe electric service. 278 out of 2000 Public Power providers hold RP3 designations. Confidential Information - For Board Use Only - Do not Redistribute Page 4 of 5 K. Electric Division Update L. Broadband Division Report M. Customer Service Update N. Monthly Stats O. Revenue less Power Cost P. Adjourned The Public Session adjourned at 9:40 a.m. and the board went into Executive Session. Confidential Information - For Board Use Only - Do not Redistribute Page 5 of 5