Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Tuesday, June 23, 2020, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 Google Hangouts Meet https://meet.google.com/tja-gexv-pkb (US) +1 402-623-0344 PIN: 290 176 911# In-Person Attendance Brian Taylor; Bruce Walker; Christy Batts; David Johns; Jeff Burkhart; Jim Manning; Joe Pitts; Kunal Shah; Lance Baker; Privott Stroman; Sally Martino; Wayne Wilkinson Remote Attendance Ron Jackson Not In Attendance Sally Castleman A. Call to Order Google Hangouts Meet https://meet.google.com/tja-gexv-pkb (US) +1 402-623-0344 PIN: 290 176 911# A meeting of the Clarksville Power Board was called to order by Chairman Wayne Wilkinson on Tuesday, June 23, 2020 at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040 and electronically. A motion was made by Jeff Burkhart that the board finds it necessary, in the interest of public health and welfare due to COVID-19, to conduct the meeting electronically. Ron Jackson seconded the motion. A roll call vote was taken and the motion passed. Jeff Burkhart yes Kunal Shah yes Ron Jackson yes B. Recognition from Brian Solsbee, TMEPA Executive Director Brian Solsbee from TMEPA presented the APPA James D Donovan Achievement Award to Brian Taylor. C. COVID 19 Items Brian Taylor gave a Power Point presentation on business during COVID 19. Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 4  Frank Lott presented a project to illuminate the museum building. CDE has pledged $25,000 to this project along with two other partners. D. May Power Board Minutes The Power Board did unanimously approve the minutes from the May 26, 2020, Regular Power Board meeting. A motion was made to accept the minutes as presented. A roll call vote was taken: Jeff Burkhart yes Kunal Shah yes Ron Jackson yes Move: Jeff Burkhart Second: Kunal Shah Status: Passed E. May Monthly Report David Johns presented the May 2020 financials. A motion was made to approve the financials as presented. A roll call vote was taken: Jeff Burkhart yes Kunal Shah yes Ron Jackson yes Move: Ron Jackson Second: Jeff Burkhart Status: Passed F. Personnel Committee Recommendation In the absence of Chairwoman Sally Castleman, Kunal Shah presented the recommendation from the Personnel Committee to the full board to adopt Operating Policies 3-24 Drug-free Workplace & 3-25 Productive Work Environment. A motion was made to approve and adopt these policies. A roll call vote was taken: Jeff Burkhart yes Kunal Shah yes Ron Jackson yes Move: Kunal Shah Second: Jeff Burkhart Status: Passed G. Contracts/Professional Services The following contracts were presented for approval: 1. DIC Insurance Distributors Insurance program renewal in the amount of $755,950 which is an overall 6% increase. A motion was made to approve the insurance contract. A roll call vote was taken: Jeff Burkhart yes Kunal Shah yes Ron Jackson yes Move: Jeff Burkhart Second: Kunal Shah Status: Passed 2. Allen & Hoshall - Edgoten Labor and Materials contract for Relay Panels at Edgoten Substation in the amount of Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 4  $182,000 with Aubrey Silvey. A motion was made to approve this contract and a roll call vote was taken. Jeff Burkhart yes Kunal Shah yes Ron Jackson yes Move: Ron Jackson Second: Jeff Burkhart Status: Passed H. Purchase Requests The following purchases were presented for review: 1. Ford Broadband Transit van from Ford of Murfreesboro in the amount of $34,199.50. 2. Minerva Software renewal for VOD in the amount of $27,184.50. I. Board Officer Elections Election of 2020/2021 Board officers Jeff Burkhart nominated Ron Jackson for Chairman. A roll call vote was taken: Jeff Burkhart yes, Kunal Shah yes, Wayne Wilkinson yes. The nomination passed. Ron Jackson nominated Sally Castleman for Vice Chair. A roll call vote was taken: Jeff Burkhart yes, Kunal Shah yes, Wayne Wilkinson yes. The nomination passed. Ron Jackson nominated Kunal Shah for Sec/Treas. A roll call vote was taken: Jeff Burkhart yes, Kunal Shah yes, Wayne Wilkinson yes. The nomination passed. 2020/2021 Board Officers Chair - Ron Jackson VChair - Sally Castleman Sec/Treas - Kunal Shah J. Operating Policy 2-1 Compared to June, July residential bills will increase on average by $.97. K. Management Report Budget - City Council 2nd reading today at 4:30. Exit 8 Annexation - June 30th Recognition and presentations to outgoing Board Chairman Wayne Wilkinson for his 15 years service to the CDE Lightband board. L. Electric Division Update M. Broadband Division Report N. Customer Service Update O. Monthly Stats Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 4 P. Revenue less Power Cost Q. Adjourned Meeting adjourned at 9:20 a.m. Confidential Information - For Board Use Only - Do not Redistribute Page 4 of 4