Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Tuesday, February 22, 2022, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 In Attendance Brian Taylor; Christy Batts; Daniel Kimbell; Darla Knight; David Johns; Garnett Ladd; Jim Manning; Joe Pitts; Keith Cutshall; Kunal Shah; Lance Baker; Privott Stroman; Ron Jackson; Sally Martino Not In Attendance Travis Holleman A. Call to Order The meeting of the Clarksville Power Board was called to order by Chairman Ron Jackson on Tuesday, February 22, 2022, at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040. B. Power in Motion Brian Taylor spoke about the ARPA projects and premium pay from the Mayor and City of Clarksville. Jonathan Torbenson presented a thank you card to the Mayor from CDE employees. Power in Motion awards: Tammy Phillips in recognition of her leadership with the completion of the upgrade to the new Honeywell/Elster AMI system. This project included the replacement of more than 76,000 meters in the field and required a significant amount of customer service for each residential and commercial property owner, ensuring a smooth and successful transition. Michael Kearon David Laliberte Adam Martino Cody Minton Jonathan Torbenson in recognition of their achievement with the completion of the upgrade to the new Honeywell/Elster AMI system. This project included the replacement of more than 76,000 meters in the field and required a significant amount of customer service for each residential and commercial property owner, ensuring a smooth and successful transition. C. January Power Board Minutes The Power Board did unanimously approve minutes from January 25, 2022, the regular January Power Board meeting. Move: Garnett Ladd Second: Darla Knight Status: Passed Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 5 D. January Monthly Report David Johns presented the January financials. A motion was made to approve these financial reports. Move: Garnett Ladd Second: Kunal Shah Status: Passed E. TVA This information was provided to and approved by the board last month. It was sent to TVA for their approval. They did approve the recommended changes and this is the contract for the board's approval. The retail rate roadmap continually monitors changes to TVA’s wholesale pricing strategy and uses it as a guide to make changes to retail rate structure to protect CDE Lightband and its customers. Goals: increase fixed revenue collection, send correct price signals to customers, and reduce subsidies in all retail rate classes. Findings & recommended changes: Residential - increase Grid Access Charge and lower kWH GSA1 – increase Grid Access Charge and first lower, then increase kWH GSA2 – increase demand charge 0-50 kW block and lower kWH 0% change to total revenue and better cost recovery for each rate class A motion was made to adopt the rate schedules as presented to go into effect April 1. Move: Darla Knight Second: Kunal Shah Status: Passed F. Contracts/Professional Services The following contracts were presented for approval: 1. Datavoice Software for meter integration with Elster from Data Voice in the amount of $15,150.00 initial cost and $1,787.50 annual costs. A motion was to approve this contract. Move: Garnett Ladd Second: Darla Knight Status: Passed 2. ABC Network The board took the two ABC Networks together for approval. ESPN, Disney, ABC, Schedule B renewals from Vivicast Consortium in the amount of $1, 171,098. ESPN, Disney, ABC, and WTVE Schedule E from Vivicast Consortium in the amount of $6,624.00. A motion was made to approve both renewal agreements. Move: Darla Knight Second: Garnett Ladd Status: Passed Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 5  3. ABC Network 4. Invoice A professional services invoice related to last month's Executive Session from CHUBB in the amount of $2,263.00 A motion was made to approve this invoice. Move: Darla Knight Second: Kunal Shah Status: Passed G. Purchase Requests The following purchases were presented for review: 1. OTDR FTTH Tools Outdoor FTTH tools from Graybar in the amount of $29,245.92 to replace outdated and broken equipment and to outfit additional crew. 2. 6 Trucks, 1 EV Trucks and EV purchase from Ford of Murfreesboro in the amount of $229,257 to replace multiple vehicles that are reaching end of life. 3. 48 Count Fiber 48 Count fiber purchase from Graybar in the amount of $80,453.87 to replenish stock. 4. Power Collar/Power Boards FTTH FTTH Power Collar/Power Boards from Graybar in the amount of $41,980 to replenish stock. 5. LED Light, 400 W Power Flood LED Light, 400 W Power Flood from WESCO in the amount of $82,2000 to replenish stock. 6. Transformers Additional transformers for projected growth from Irby Stuart in the amount of $2,283,220. 7. Transformers Additional transformers for projected growth from Irby Stuart in the amount of $2,283,220. Received in 80 weeks. Lead times continue to increase. 8. Active Back Up Internet Egress This is an additional active backup connection, from Capcon in the amount of $4000 NRC and $83,400 annually, to support the primary connection for internet egress to Nashville in the event it is damaged, we will not lose the needed bandwidth. Christy presented a MDU wiring overview. 9. Video rights Video rights for perpetual use from Pioneer Productions in the amount of $27,900. 10. Installation Materials Christy presented a MDU wiring project overview. Installation materials from WESCO in the amount of $159,350 for MDU (apartment) prewire projects. 11. Installation Materials Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 5  Installation materials from Core Telecom in the amount of $234,725.47 for MDU (apartment) prewire projects. H. Operating Policy 2-1 Compared to February, bills for residential customers in March will increase by $.81. This increase is due to the increase in fuel cost. I. Management Report FERC Filing - Athens Utilities Board and the Gibson Electric Membership Corporation, the last remaining litigants in the case before FERC challenging the anti-cherry picking statute filed notice of appeal with the U.S. Court of Appeals for the D.C. Circuit. This is an extremely preliminary step in light of the fact that FERC has not yet ruled on the rehearing request of the decision issued in October. Nonetheless, it does confirm that the last two LPCs participating in this challenge intend to bring it before the D.C. Circuit. APPA Safety Committee - met here last week working on an update for the Safety Manual. At the same time, we had training for the Fire Department with our trailer. The APPA Safety Committee would like to showcase the trailer at the rodeo. Valentine's Day Candy Grams - employees could send co-workers a candy gram for $1 each. We collected $1100 with the proceeds going to Project Help. March 7th - Faith-Based Community Partnership Meeting, 5:30-7:00 p. m. at the Clarksville Regional Airport. The purpose of this meeting is to transform the way faith communities and mission-based community organizations connect to City services. Budget - Schedule provided - Finance Committee meeting on April 20, 2022. More info to follow. Community Care Fund - We were awarded $60,000 by TVA in the form of a Community Care Fund. We were encouraged to look at projects that would help our community outside of paying electric bills. The funds must have matching funds. We chose to fund the following two projects: Crime Stoppers - $5,000; A playground in North Clarksville (408 Beech Street) - $55,000. We are working with Parks & Rec on this project. Gas & Water - kiosk at North Clarksville is accepting CDE payments, all CDE kiosks are also taking Gas & Water payments Memorial Wall - visit by the Bumpus family J. Electric Division Update Tree Line USA certification awarded K. Broadband Division Report L. Customer Service Update M. Monthly Stats N. Revenue less Power Cost O. Adjourned The meeting adjourned at 8:55 a.m. Confidential Information - For Board Use Only - Do not Redistribute Page 4 of 5 Confidential Information - For Board Use Only - Do not Redistribute Page 5 of 5