Power Board

MINUTES CDE Lightband Power Board Members and Staff Power Board Meeting Friday, March 18, 2022, 8:00 am - 9:30 am 2021 Wilma Rudolph Blvd., Clarksville, TN 37040 In Attendance Brian Taylor; Christy Batts; Daniel Kimbell; Darla Knight; David Johns; Garnett Ladd; Jim Manning; Joe Pitts; Keith Cutshall; Kunal Shah; Privott Stroman; Ron Jackson; Sally Martino; Travis Holleman Not In Attendance Lance Baker A. Call to Order The meeting of the Clarksville Power Board was called to order by Chairman Ron Jackson on Friday, March 18, 2022, at 8:00 a.m. at CDE Lightband, 2021 Wilma Rudolph Blvd, Clarksville, TN 37040. B. Power in Motion The Power in Motion is proudly presented to Levon Gibson for his creative design and the implementation of a more efficient, proactive customer high bill inquiry system which, since adoption, has transformed and streamlined the Energy Services team's process, setting a new standard of professionalism for our customers. C. February Power Board Minutes The Power Board did unanimously approve minutes from February 22, 2022, the regular Power Board meeting. Move: Garnett Ladd Second: Darla Knight Status: Passed D. 3-1-22 Special Called Board Minutes The board did unanimously approve the minutes from March 1, 2022, the Special Called Board meeting. Move: Darla Knight Second: Kunal Shah Status: Passed E. February Monthly Report David Johns presented the February 2022 financials. A motion was made to approve the financials as presented. Move: Garnett Ladd Second: Kunal Shah Status: Passed F. Operating Policies David Johns and Daniel Kimbell presented the recommended changes to the Line Extension Aid in Construction policies that will go into effect July 1, 2022. We will meet with the Homebuilders Association, April 19th, to go over these changes. The main change is the fee per lot from $700 Confidential Information - For Board Use Only - Do not Redistribute Page 1 of 3  to $1250 for residential subdivisions and $250 to $300 per apartment unit. The goal of the increase is to recover 80% of CDE's actual costs. A motion was made to approve the changes to the policies. Move: Garnett Ladd Second: Travis Holleman Status: Passed G. Contracts/Professional Services The following contracts were presented for approval: 1. Vivicast CBS Sports Network in the amount of $30,760 from Viacom. A motion was made to approve both Viacom contracts. Move: Travis Holleman Second: Darla Knight Status: Passed 2. Vivicast Viacom Suite of Networks in the amount of $507,444. 3. Legends Bank It is a state requirement that you have to rebid banking services every 5 years. A motion was made to recommend approval for services from Legends Bank pending City Council approval. Move: Travis Holleman Second: Kunal Shah Status: Passed H. Purchase Requests The following purchases were reviewed: 1. 12 Count and 2 Count Fiber To replenish stock from WESCO in the amount of $50,750. 2. 3" conduit To replenish stock and for new construction from WESCO in the amount of $39,240. 3. Small, Medium and Drop Vaults To replenish stock and new construction from Power Supply in the amount of $350,900. 4. Vehicle The new vehicle from Ford of Murfreesboro in the amount of $51,805. 5. Cap Bank and Voltage Regulator Cap banks and voltage regulator for the north Clarksville system study from Irby in the amount of $335,900. 6. Indoor ONT To replenish stock from Zhone in the amount of $360,844. 7. Ruckus Renewal 2022 Yearly service level agreement from Layer3 in the amount of $260,929.52. Confidential Information - For Board Use Only - Do not Redistribute Page 2 of 3  8. Polycom Phones Stock yearly supply of commercial and residential phones from WESCO in the amount of $53,179.50. I. Operating Policy 2-1 Compared to March, bills for residential customers in April will increase by $1.27. This increase is due to the increase in fuel costs. J. Management Report Presto Letter - We received a letter from Presto letting us know they are closing their business on June 1, 2022. Dates - April 15th; Personnel Committee meeting at 8:00 am, Finance Committee meeting at 10:30 APPA Rodeo - next weekend in Austin, TX. APPA E&O Conference following the rodeo. We will be recognized for DEED. K. Electric Division Update L. Broadband Division Report M. Customer Service Update N. Monthly Stats O. Revenue less Power Cost P. Adjourned The meeting adjourned at 9:25 a.m. Confidential Information - For Board Use Only - Do not Redistribute Page 3 of 3