Tree Board

Clarksville Tree Board 14, April 2021 @ 2:30 PM Virtual Zoom Meeting https://apsu.zoom.us/j/85110951607 Agenda IN AN EFFORT TO FACILITATE THE RESPONSE TO CORONAVIRUS DISEASE 2019 (COVID-19), THIS MEETING WILL BE CONDUCTED VIA __ZOOM_. AN AUDIO OR VIDEO RECORDING OF THE PROCEEDINGS WILL BE MADE AVAILABLE TO THE PUBLIC WITHIN 48 HOURS. MEMBERS OF THE PUBLIC ARE, BY LAW, ALLOWED TO ATTEND MEETINGS OF THE TREE BOARD, BUT ARE STRONGLY DISCOURAGED TO DO SO AT THIS TIME. 2:30: Call to order—Wes Powell Motion: “In order to comply with the technical aspects of the Governor’s Executive Order regarding holding open meetings in a forum other than in the open and in public, the Clarksville Tree Board determines that meeting electronically is necessary to protect the health, safety, and welfare of the citizens due to the COVID-19 outbreak.” Adoption of minutes from previous meeting. Continuing business: 1. City Forester Update – Kathrine a. Tennessee Tree Day recap b. Tennessee Tree Day 2 coming up this month Old business: New business: 1. Tree Board sub-committee discussion a. An example breakdown for our responsibilities can be found here. Tree Board Committees and Responsibilities.doc - Google Drive Other business: 1. Board member vacancy. 2. APSU is hosting a Native Plant Sale this month. There are about 35 species of native trees, shrubs, perennials, and grasses available. a. https://epay.apsu.edu/C20023_ustores/web/store_main.jsp?ST OREID=53&SINGLESTORE=true.  Public Comments: Next meeting: 12, May 2021 at 4:00 p.m. 4th Floor Conference Room, City Hall c. 3:30: Adjourn  Tree Board Minutes March 10, 2021 @ 2:30 pm Zoom Meeting Attendance: Wes Powell, Joey Redman, Ashlee Evans, Michelle Austin, Brian Beuscher, Dottie Mann, Karla Kean, Ron Erb and Kathrine Killebrew 1. Wes made a motion to hold the meeting virtually due to Covid and Ashlee seconded. Also, Dottie made a motion to approve the minutes from February and Ashlee seconded. Both motions passed. 2. Wes Introduced Ashlee Evans to the Board. She is the new City Council representative that will serve with the Tree Board. 3. City Forester update. Kathrine announced that the Arbor Day tree give-away went amazing. She gave special thanks to all of the volunteers, especially the Master Gardeners. She also announced that the Tennessee Environmental Council will be having another tree day on April 24th. The tree board will again serve as a distribution location for this event. We will be at Pettus Park pavilion again. 4. Wes asked for an update on registration for the Citizen Forester online course. Michelle announce that 19 people have registered so far. The link will be available through April. We will post it again with the fall events in Parks and Recreation. 5. The board reviewed the processes for our tree give-away at Trahern Mansion. The following was discussed. 1. Do this as a drive through every year. 2. Need a ‘How to Plant’ instruction sheet on Facebook and a link to the same instruction on the order sheets. 3. Tape with the tree names on the tables by the bags. 4. A ‘NO MORE TREES’ sign to put by the road for when we run out. 5. A spot for people to put the color and make of their vehicle on the order form. 6. Katie gave an update on the progress on the Urban Forestry Plan. She is 35 pages into a 5-10 year management plan and is working on the opening and closing paragraphs. 7. Tree Board budget request are due April 1, 2021. In years past, we have requested $4,000. ($2000 for tree purchased, $1000 for promotional items, and $1000 for Conferences and travel). Wes made a motion to add $500 to the tree purchase line item to assist in getting more seedlings for the community. Brian seconded and the motion passed with no opposition. The board will also request the funds for a complete city tree inventory with a management software program. The estimated cost for this is $70,000. Total budget request is $75,500. With no further business the meeting was adjourned. Next meeting: April 14th at 2:30pm - Zoom Meeting