Budget and Audit Committee
Regular MeetingClayton, CA · February 10, 2025
Minutes
MINUTES
OF THE
REGULAR MEETING
BUDGET & AUDIT COMMITTEE
MONDAY, FEBRUARY 10, 2025
1. CALL TO ORDER AND ROLL CALL – The meeting was called to order at 4:00
p.m. by Mayor Trupiano held in-person in Hoyer Hall, Clayton Community
Library, 6125 Clayton Road, Clayton, California. Committee members present:
Vice Mayor Wan and Mayor Trupiano. Staff present: City Manager, Kris Lofthus;
Assistant City Manager, Regina Rubier; City Clerk/Assistant to the City Manager,
Stephanie Cabrera-Brown
2. PUBLIC COMMENT ON NON - AGENDA ITEMS
Members of the public may address the City Council on non-agendized items
within the Council’s jurisdiction. To ensure an orderly meeting and an equal
opportunity for everyone, each speaker is limited to three (3) minutes, or the time
established by the Mayor. In accordance with State Law, no action may take place
on any item not appearing on the posted agenda. The Council may respond to
statements made or questions asked or may at its discretion request Staff to report
back at a future meeting concerning the matter.
Public comment and input on other agenda items will be allowed when each item
is considered by the Council.
There were no members of the public wishing to speak to non-agenda
items.
3. ACTION ITEMS
(a) Approval of the January 13, 2025, Minutes
Mayor Trupiano opened the item for public comment; There were no
members of the public wishing to speak to this item.
It was moved by Vice Mayor Wan and seconded by Mayor Trupiano to
approve the January 13, 2025, Meeting Minutes. (Passed; 2-0)
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Budget & Audit February 10, 2025 Page 1
Committee Minutes
(b) Review Hdl Contract and Performance for Business License
Services Vendor and Recommend Change in Policy for Business
License Filing Investment Management and Advisory Services
Vendor
Regina Rubier, Assistant City Manager, presented an overview of
Hdl Contract and Performance for Business License Services and
requested to defer the Change in Policy discussion. Following
discussion by the Committee, Mayor Trupiano opened the item to
public comment;
Howard Kaplan – Spoke regarding the cost associated and the term
of the agreement.
Lauren Kindorf – Spoke regarding the need of consistent
management to oversee the contract.
Mayor Trupiano closed public comment.
The Committee requested that staff return the item at a later date, and
schedule Hdl to attend the meeting.
(c) Receive Mid-Year Budget
Regina Rubier, Assistant City Manager, provided an overview of the
Mid-Year Budget. Following discussion by the committee, Mayor
Trupiano opened the item to public comment; there were no
members of the public wishing to speak to this item.
The Committee received the Mid-Year Budget Update. No action was
taken.
(d) Recommend to the City Council a Revised Salary Schedule for the
Position of Chief of Police in the FY 2024-25 Annual Budget.
Regina Rubier, Assistant City Manager, provided an overview of the
proposed job descriptions and related pay ranges and benefits. Following
discussion by the committee, Mayor Trupiano opened the item to public
comment:
Howard Kaplan – Spoke regarding the budgetary burden of the Chief of
Police salary, Why Moraga was not included in the comparability list, and
if there were any internal candidates being considered.
It moved my Vice Chair Wan, seconded by Mayor Trupiano to
Recommended approval of a Revised Salary Schedule, including the 4%
increase at the step level, for the Position of Chief of Police to the City
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Budget & Audit February 10, 2025 Page 2
Committee Minutes
Council.(Passed; 2-0)
4. ADJOURNMENT – on a call by Mayor Trupiano, The City Council adjourned its
meeting at 5:13 p.m.
The next regularly scheduled meeting of the Budget and Audit Committee will be
March 17, 2025.
***
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Budget & Audit February 10, 2025 Page 3
Committee Minutes
Agenda
BUDGET AND AUDIT COMMITTEE
REGULAR MEETING AGENDA
MONDAY, FEBRUARY 10, 2025
4:00 PM
Hoyer Hall, Clayton Community Library
6125 Clayton Road, Clayton, CA 94517
Committee Members
Jeff Wan, Mayor Kim Trupiano, Councilmember
1. CALL TO ORDER AND ROLL CALL
2. PUBLIC COMMENT ON NON - AGENDA ITEMS
Members of the public may address the committee on non-agendized items within the
committee’s jurisdiction. To ensure an orderly meeting and an equal opportunity for
everyone, each speaker is limited to three (3) minutes, or the time established by the
Chair. In accordance with State Law, no action may take place on any item not appearing
on the posted agenda.
Public comment and input on other agenda items will be allowed when each item is
considered by the Committee.
3. ACTION ITEMS
(a) Approval of the January 13, 2025, Meeting Minutes
(View)
(b) Review Hdl Contract and Performance for Business License Services Vendor
and Recommend Change in Policy for Business License Filing
(View)
(c) Receive Report on Mid-Year Budget
(View)
(d) Recommend to the City Council a Revised Salary Schedule for the Position of
Chief of Police in The FY 2024-25 Annual Budget
(View)
Agenda February 10, 2025
1
4. ADJOURNMENT
The next regularly scheduled meeting of the Budget and Audit Committee will be March
10, 2025.
Meeting Information and Access
A complete packet of information containing staff reports and exhibits related to each
public item is available for public review in City Hall located at 6000 Heritage Trail and on
the City’s website at www.claytonca.gov
Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road;
3) Ohm’s Bulletin Board, 1028 Diablo Street, Clayton; and 4) City Website at
www.claytonca.gov
Any writings or documents provided to a majority of the Budget and Audit Committee
after distribution of the agenda packet and regarding any public item on this agenda will
be made available for public inspection in the City Clerk’s office located at 6000 Heritage
Trail during normal business hours and is available for review on the City’s website at
www.claytonca.gov
If you have a physical impairment requiring special accommodation to participate, please
call the City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925)
673-7300.
E-mail Public Comments: Public comment may also be sent to the City Clerk at
cityclerk@claytonca.gov by 5:00 p.m. on the day of the meeting. All e-mailed public
comments will be forwarded to the entire Budget and Audit Committee and made part of
the official meeting file.
Each person attending the meeting who wishes to speak on an agendized or non-agendized
matter (within the committee’s jurisdiction), shall have a set amount of time to speak as
determined by the Mayor.
Agenda February 10, 2025
2
Meeting Information and Access
A complete packet of information containing staff reports and exhibits related to each public item is
available for public review in City Hall located at 6000 Heritage Trail and on the City’s website at
www.claytonca.gov
Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road; 3) Ohm’s
Bulletin Board, 1028 Diablo Street, Clayton; and 4) City Website at www.claytonca.gov
Any writings or documents provided to a majority of the City Council after distribution of the
agenda packet and regarding any public item on this agenda will be made available for public
inspection in the City Clerk’s office located at 6000 Heritage Trail during normal business hours
and is available for review on the City’s website at www.claytonca.gov
If you have a physical impairment requiring special accommodation to participate, please call the
City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925) 673-7300.
E-mail Public Comments: Public comment may also be sent to the City Clerk at
cityclerk@claytonca.gov by 12:00 p.m. on the day of the meeting. All e-mailed public comments
will be forwarded to the entire committee and made part of the official meeting file.
Each person attending the meeting who wishes to speak on an agendized or non-agendized matter
(within the council’s jurisdiction), shall have a set amount of time to speak as determined by the Mayor.
Agenda February 10, 2025
3
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