City Sponsored Special Events Committee

CITY SPONSORED SPECIAL EVENTS COMMITTEE REGULAR MEETING AGENDA MONDAY, FEBRUARY 24, 2025 4:00 PM Hoyer Hall, Clayton Community Library 6125 Clayton Road Clayton, CA 94517 Members Jeff Wan, Mayor Kim Trupiano, Councilmember 1. Call to Order and Roll Call 2. Action (a) Approval of the January 27, 2025, Meeting Minutes (View) (b) Sponsorship Packages for 2025 (View) (c) Discuss and Provide Direction on the Prime Time Entertainment, Inc. Agreement (View) (d) Discuss and Consider Adding City Co-Sponsored Events (e) Discussion Regarding the Parent Faculty Club Participation 3. Future Topics 4. Adjournment The next regularly scheduled meeting of the City Sponsored Special Events Committee will be March 24, 2025. Please visit the City’s website at www.claytonca.gov for further meeting updates. Agenda February 24, 2025 1  Meeting Information and Access A complete packet of information containing staff reports and exhibits related to each public item is available for public review in City Hall located at 6000 Heritage Trail and on the City’s website at www.claytonca.gov Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road; 3) Ohm’s Bulletin Board, 1028 Diablo Street, Clayton; and 4) City Website at www.claytonca.gov Any writings or documents provided to a majority of the City Council after distribution of the agenda packet and regarding any public item on this agenda will be made available for public inspection in the City Clerk’s office located at 6000 Heritage Trail during normal business hours and is available for review on the City’s website at www.claytonca.gov If you have a physical impairment requiring special accommodation to participate, please call the City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925) 673-7300. E-mail Public Comments: Public comment may also be sent to the City Clerk at cityclerk@claytonca.gov by 12:00 p.m. on the day of the meeting. All e-mailed public comments will be forwarded to the entire committee and made part of the official meeting file. Each person attending the meeting who wishes to speak on an agendized or non-agendized matter (within the council’s jurisdiction), shall have a set amount of time to speak as determined by the Mayor. Agenda February 24, 2025 2