City Sponsored Special Events Committee

CITY SPONSORED SPECIAL EVENTS COMMITTEE REGULAR MEETING AGENDA MONDAY, APRIL 28, 2025 4:00 PM Hoyer Hall, Clayton Community Library 6125 Clayton Road, Clayton, CA 94517 Members Jeff Wan, Mayor Kim Trupiano, Councilmember 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENT 3. ACTION (a) Approval of the March 3, 2025, Meeting Minutes (View) 4. DISCUSSION AND CONSIDERATION OF NEW CITY EVENTS a. Discuss proposed new city event i. Hispanic Heritage Month b. Determine if the proposed event will be added to the current schedule. 5. EVENTS UPDATE AND DISCUSSION a. Actions taken since the last meeting. b. Determine additional actions needed for each event. 6. SPONSORSHIP, MARKETING, AND ADVERTISING a. Read out actions taken since last meeting. b. Determine additional actions needed. 7. FUTURE AGENDA ITEMS Agenda April 28, 2025 1  8. ADJOURNMENT The next proposed meeting of the Financial Sustainability Committee will be June 2, 2025. Please visit the City’s website at www.claytonca.gov for future meeting updates. Agenda April 28, 2025 2  Meeting Information and Access A complete packet of information containing staff reports and exhibits related to each public item is available for public review in City Hall located at 6000 Heritage Trail and on the City’s website at www.claytonca.gov Agendas are posted at: 1) City Hall, 6000 Heritage Trail; 2) Library, 6125 Clayton Road; 3) Ohm’s Bulletin Board, 1028 Diablo Street, Clayton; and 4) City Website at www.claytonca.gov Any writings or documents provided to a majority of the City Council after distribution of the agenda packet and regarding any public item on this agenda will be made available for public inspection in the City Clerk’s office located at 6000 Heritage Trail during normal business hours and is available for review on the City’s website at www.claytonca.gov If you have a physical impairment requiring special accommodation to participate, please call the City Clerk’s office at least 72 hours (about 3 days) before the meeting at (925) 673-7300. E-mail Public Comments: Public comment may also be sent to the City Clerk at cityclerk@claytonca.gov by 12:00 p.m. on the day of the meeting. All e-mailed public comments will be forwarded to the entire committee and made part of the official meeting file. Each person attending the meeting who wishes to speak on an agendized or non-agendized matter (within the council’s jurisdiction), shall have a set amount of time to speak as determined by the Mayor. Agenda April 28, 2025 3