City Council Regular Meeting

CITY COUNCIL REGULAR MEETING Clearlake City Hall Council Chambers 14050 Olympic Dr, Clearlake, CA Thursday, November 06, 2025 Regular Meeting 6:00 PM The City Council meetings are viewable in person in the Council Chambers, via livestreaming on the City’s YouTube Channel (https://www.youtube.com/channel/UCTyifT_nKS-3woxEu1ilBXA) or “Lake County PEG TV Live Stream” at https://www.youtube.com/user/LakeCountyPegTV/featured and the public may participate through Zoom at the link listed below. The public will not be allowed to provide verbal comment during the meeting if attending via Zoom. The public can submit comments in writing for City Council consideration by commenting via the Q&A function in the Zoom platform or by sending comments to the Administrative Services Director/City Clerk at mswanson@clearlake.ca.us. To give the City Council adequate time to review your comments, you must submit your written emailed comments prior to 4:00 p.m. on the day of the meeting. AGENDA MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Administrative Services Director/City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit. The Mayor has the discretion of limiting the total discussion time for an item. Pursuant to Senate Bill 1100 and the City Council Norms and Procedures, any member of the public making personal, impertinent, and/or slanderous or profane remarks, or who becomes boisterous or belligerent while addressing the City Council, staff or general public, or while attending the City Council meeting and refuses to come to order at the direction of the Mayor/Presiding Officer, shall be removed from the Council Chambers or the Zoom by the sergeant-at-arms or the City Clerk and may be barred from further attendance before the Council during that meeting. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the Mayor/Presiding Officer. The Mayor/Presiding Officer may direct the sergeant-at-arms to remove such offenders from the room. November 06, 2025 Page. 2 AMERICANS WITH DISABILITY ACT (ADA) REQUESTS If you need disability related modification, including auxiliary aids or services, to participate in this meeting, please contact Melissa Swanson, Administrative Services Director/City Clerk at the Clearlake City Hall, 14050 Olympic Drive, Clearlake, California 95422, phone (707) 994-8201, ext 106, or via email at mswanson@clearlake.ca.us at least 72 hours prior to the meeting, to allow time to provide for special accommodations. AGENDA REPORTS Staff reports for each agenda item are available for review at www.clearlake.ca.us. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection on the City’s website at www.clearlake.ca.us. Zoom Link: Join from PC, Mac, iPad, or Android: https://clearlakeca.zoom.us/s/83736120494?pwd=0sD7SQZi2NSb8ECaL7K0VzjopJDvu3.1 Passcode:474452 A. ROLL CALL B. PLEDGE OF ALLEGIANCE C. INVOCATION/MOMENT OF SILENCE: The City Council invites members of the clergy, as well as interested members of the public in the City of Clearlake, to voluntarily offer an invocation before the beginning of its meetings for the benefit and blessing of the City Council. This opportunity is voluntary and invocations are to be less than three minutes, offered in a solemn and respectful tone, and directed at the City Council. Invocational speakers who do not abide by these simple rules of respect and brevity shall be given a warning and/or not invited back to provide a subsequent invocation for a reasonable period of time, as determined appropriate by the City. This policy is not intended, and shall not be implemented or construed in any way, to affiliate the City Council with, nor express the City Council's preference for, any faith or religious denomination. Rather, this policy is intended to acknowledge and express the City Council's respect for the diversity of religious denominations and faith represented and practiced among the citizens of Clearlake. If a scheduled invocational speaker does not appear at the scheduled meeting, the Mayor will ask that the City Council observe a moment of silence in lieu of the invocation. More information about the City's invocation policy is available upon request by contacting the Administrative Services Director/City Clerk at (707) 994-8201x106 or via email at mswanson@clearlake.ca.us. D. ADOPTION OF THE AGENDA (This is the time for agenda modifications.) E. PRESENTATIONS 1. Presentation by North Coast Opportunities Community Emergency Response Team 2. Presentation of Certificates of Appreciation to Trunk or Treat Supporters and Volunteers November 06, 2025 Page. 3 F. PUBLIC COMMENT: This is the time for any member of the public to address the City Council on any matter not on the agenda that is within the subject matter jurisdiction of the City. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on the next available agenda. Please note that comments from the public will also be taken on each agenda item. Comments shall be limited to three (3) minutes per person. G. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council requests otherwise, or if staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda. 3. Authorization of an Amendment of Contract with BKF Engineers for the Dam Road Roundabout Design Project Recommended Action: Amend the contract with BKF Engineers in the amount of $32,250. 4. Warrants Recommended Action: Receive and file 5. Minutes Recommended Action: Receive and file 6. Cancellation of Construction Contract with Argonaut Constructors for the 18th Ave. Improvement Project Recommended Action: Move to cancel the contract with Argonaut Constructors in the amount of $4,632,295. 7. Receipt of the September 10, 2025 Lake County Vector Control Board Minutes Recommended Action: Receive and file 8. Authorization of Termination of Winter Storm Emergency Recommended Action: Authorize termination 9. Authorization of Termination of the Boyles Fire Emergency Declaration Recommended Action: Authorize termination of emergency 10. Receipt of Resolution No. OC 2025-01, A RESOLUTION OF THE MEASURE V OVERSIGHT COMMITTEE OF THE CITY OF CLEARLAKE DECLARING COMPLIANCE WITH SECTION 3-7.14 OF ORDINANCE NO. 189-2016 Recommended Action: Receive and file 11. Acceptance of Proposals for City Facilities Building Maintenance Recommended Action: Accept proposals for HVAC, Plumbing, and Pest Control services November 06, 2025 Page. 4 H. BUSINESS 12. Discussion and Consideration of Draft Climate Adaptation Plan (CAP) Recommended Action: Provide Direction to Staff 13. Discussion and Consideration of Award of Contract for the Burns Valley/Arrowhead/Olympic Drive Project Recommended Action: Authorize City Manager to enter into a contract with Lamon Construction for the Burns Valley/Arrowhead/Olympic Drive Project in the amount of $3,198,680.33 and authorize the City Manager to approve up to 10% for additional unforeseen contract amendments. I. PUBLIC HEARING 14. Discussion and Consideration of Naming Two New Public Streets Recommended Action: Adopt Resolution 2025-39 J. CITY MANAGER AND COUNCILMEMBER REPORTS K. FUTURE AGENDA ITEMS L. CLOSED SESSION (15) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (1 case) (16) Conference with Legal Counsel: Existing Litigation: Pursuant to Government Code Section 54956.9(d)(1): Case No. CV426723 (Lake Co. Superior Ct.): City of Clearlake v. Andrew and Bailey Hulett (17) LIABILITY CLAIMS -Claimant Leon Ballew ; Agency Claimed Against : City of Clearlake (Govt Code §54961) M. ANNOUNCEMENT OF ACTION FROM CLOSED SESSION N. ADJOURNMENT POSTED: October 31, 2025 BY: Melissa Swanson, Administrative Services Director/City Clerk